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Travel and Expenses for Faculty and Staff

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Concur Travel & Expense is a cloud based application which allows you to book your travel with our travel partner (Corporate Travel Planners) or directly with vendors. You can create and submit all of your expenses through one single portal using your smartphone or PC.  Managers can quickly review and approve expense reports. This new system will include electronic receipts and will integrate with your p-card.  A TRULY PAPERLESS SOLUTION!


+ - Key Features

  • PAPERLESS!
    • Expense Reports and Receipts are managed and submitted electronically
    • Email receipts to your account
    • Email receipts on behalf of others
  • Travel Requests (TAs) and Cash Advances are combined into one transaction
  • System remembers frequently used chartfields strings as “Favorites”
  • Integrated GSA Per Diem rates that use your itinerary – no longer need to look up HI/LO city
  • Foreign exchange rates auto-populate based on transaction date
  • Mobile Application
    • Capture receipts with your phone
    • Create expense reports
    • Approve transactions
  • Manage and reconcile P-Card business expenditures using Concur’s Expense process
  • Recall expense reports up to “Approved for Payment” status
  • Expense Reports with multiple chartfields route to the appropriate workflow approver

+ - Training Materials and other Resources

Visit our Concur Training Materials and Resources page for more information on how to log expenses and book travel.

+ - FAQs

For more information about concur, please visit the Frequently Asked Questions page.

Drop-In / Training Schedules

Training is very important and we recognize that the drop-in sessions may not fit with your schedule. In addition to the drop-in times, we will also be offering several general training sessions. If you are interested in attending a general training session, please fill out and submit the Concur Training RSVP form. Space is limited to 16 attendees per session, so don't wait too long to signup. If you would like to setup a time for us to come out to your department, please email Garrett Eastwood directly at eastwood@chapman.edu

 

Training sessions can include any or all of the following:

  • General Concur Training
    • Travel Request / Cash Advances
    • Expense Reports
    • Delegates
    • Mobile
  • PCard Reconciliation (Prior General Concur Training Recommended)
  • Approvals
  • Corporate Travel Planners

+ - Orange Campus Drop-in Schedule

Concur/CTP Drop-in Sessions

During the Wednesday drop-in sessions, our concur team will be offering additional PCard training for the first half of the open hours. The bolded dates below indicate when additional PCard training will be available. At 2:30pm, drop-in sessions will be available for all faculty and staff who would like in-person assistance with their Travel Requests, Cash Advances, Expense Reports, Approvals, etc.

 

  • September 5, 1:00-4:30 (DeMille100)
  • September 7, 8:30-noon (DeMille100)
  • September 12, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • September 14, 8:30-noon (DeMille100)
  • September 19, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • September 21, 8:30-noon (DeMille100)
  • September 26, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • September 28, 8:30-noon (DeMille100)
  • October 3, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • October 5, 8:30-noon (DeMille100)
  • October 10, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • October 12, 8:30-noon (DeMille100)
  • October 17, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • October 19, 8:30-noon (DeMille100)
  • October 24, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In
  • October 26, 8:30-noon (DeMille100)
  • October 31, 1:00-4:30 (DeMille100)
    • 1:00-2:30 PCard Training
    • 2:30-4:30 Drop-In

+ - Rinker Campus Drop-in Schedule

 Concur/CTP Drop-in Sessions:

  • September 10, 9:00-noon (Rinker 94-130)
  • September 21, 2:30-4:30 (Rinker 94-130)
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Need Technical Assistance

For technical assistance, please contact the Service Desk

  • (714) 997-6600
  • servicedesk@chapman.edu

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