»Conferences and Events

The Chapman University campus is an ideal venue that can accommodate events of all sizes in various event spaces that include classrooms, multi-purpose rooms, boardrooms, auditoriums, and athletic facilities. The External Events Office provides a “one stop shop” for coordinating your event needs. Please complete the online Event Inquiry Form so that we can better serve your needs. An External Events staff member will contact you with availability shortly.

Chapman University requires outside organizations to provide the following in order to rent facilities on campus:

1. Sign the Facility Rental Agreement (terms and rental fees will be outlined in the agreement).

2. Provide a Certificate of Liability Insurance listing Chapman University as additionally insured                (requirements are listed in the Facility Rental Agreement). Please Note: There are additional                requirements for events involving minor participants.

3. Submit payment by deadlines outlined in the Facility Rental Agreement.


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Venues

Chapman University offers modern conference and event facilities year-round.  Our lecture rooms, classrooms, and multipurpose rooms feature state-of-the-art technology and complimentary Wi-Fi. Classrooms can seat 25 - 40 guests, lecture rooms can seat 48 - 200 guests, and multipurpose rooms can seat up to 400 guests.  The Chapman Auditorium can seat 930 guests.  External Events staff will assist planners in coordinating a successful conference or event.

Catering

Chapman Catering (Sodexo) offers a great selection of fresh foods and innovative menus for all occasions. Sodexo Catering Menu.  Whether you are looking for conference refreshments, a themed buffet lunch, an elegant reception, or served dinner, Chapman Catering will customize and create the perfect menu to compliment your event and budget.

Chapman University has an exclusive catering contract with Sodexo and does not allow outside food to be brought on campus.  You may work with the External Events Office or Chapman Catering (Sodexo) to prepare any and all of your catering orders.  A Catering Coordinator can be reached at (714) 744-6070 or catering@chapman.edu.

Services

The External Events Office provides setup and audiovisual equipment at no additional charge.  All requests are subject to availability.  Please work with your Chapman University External Events staff to arrange all setup and audiovisual requests at least two weeks prior to your event. 

Setup Equipment

  • Tables (6ft tables, 8ft tables, 72 inch rounds, 90 inch rounds, tall cocktail tables, short cocktail tables)
  • Chairs 
  • Podiums (adjustable or fixed)
  • Dance Floor (16’ x 21’ max)
  • Easels
  • U.S. Flag & California State Flag
  • Stage (8’ x 16’ max)
    • Provided with stairs and or ADA ramp

Audio-Visual Equipment

  • LCD Projectors
  • Projection Screens
  • Microphones (handheld wireless, wired, lavaliere)
  • Desktop & Laptop Computers
  • Presentation Remotes
  • HDMI & VGA Connections
  • AppleTV & Pano Capabilities
  • Panopto

Parking

Event Parking

Please contact the External Events Office to make parking arrangements for your conference or event. Depending on your conference or event location, day of week, and program time, you may:

A.) Have guests purchase a parking permit from the kiosks located in the parking structures ($2.00 for 2 hours, $3.00 for 4 hours, and $5.00 for 12 hours).

B.) Pre-order an electronic parking permit from the External Events Office. An electronic parking permit will be emailed to the Conference Director to distribute to attendees. The cost is $2.00 per car, per day.

Buses & Trucks

If your event will be bringing either a bus or truck to the campus, please inform the External Events staff so that we may assist you with coordinating the loading/unloading. Chapman University’s parking lots/structures cannot accommodate large vehicles such as buses or trucks. A parking plan for these vehicles must be coordinated prior to your arrival on campus.

City of Orange Residential Parking Restrictions

Parking in the residential streets that surround the University requires a City of Orange parking permit. Parking on these streets may result in a parking citation from the City of Orange.