Software License Agreements
Chapman University is responsible for upholding and abiding by software license agreements. It is the responsibility of every Chapman University employee to make sure they understand and do not violate software license agreements. Chapman University employees may be held personally liable for software violations.
If there are questions about license agreements, it is the responsibility of the Chapman University employee to contact the IS&T department and Legal Affairs to get a better understanding of the agreement.
All software purchases need to be approved by the Chapman University IS&T department.
Software purchased without IS&T approval may not be supported and may be subject to removal from Chapman University owned computers.
All software purchases must be made through Chapman University’s purchasing department.
Installing Approved Software
All software installs should be done by IS&T and should be processed by a service desk ticket.
If support is needed for software not installed or approved by IS&T, the software may need to be reinstalled. During this process settings and data may be lost. IS&T is not responsible for settings or data lost during a reinstall of non-approved or user installed software.
Installing Software on Computers not Owned by the University
Chapman University IS&T department has the responsibility to abide by the license agreements with software manufactures and to protect Chapman University sensitive data.
Most license agreements do not allow for the installation of University owned software to be installed on computers not owned by the University.
Software cannot be installed on computers that are not owned by the University unless the follow three conditions are fulfilled:
- The software manufactures license agreement allows the install
- Sensitive data will not be compromised by the install
- CIO has approved
Only when all three conditions have been fulfilled, will the software be installed.
The install will also be required to be logged with the service desk in the form of a ticket or work order.
Chapman University employees may only use software installed on Chapman owed computers for the intended purpose of the software. Software may not be reverse coded, hacked, or modified in any way that will violate the license agreement.
Software shall not be used to violate copyright laws, criminal, or unethical activities. Employee may be held personally responsible for these activities.
Software is not to be copied for the purpose of distributing the software beyond the number of purchased licenses.
Backup copies can only be made if the license agreement allows for it.
Archive copies of software can only be done if the license agreement allows for it. The archive copy will be stored on Chapman University owned storage equipment.