»Default Meeting Security Policies in Microsoft Teams

The Share Screen (Presenter) permission is restricted to those who log in with a Chapman account (faculty/staff/student).

Outside guests and those who join without authenticating will need to be granted the Presenter permission during the meeting if you want them to share content. This is done by clicking the “…” next to the person’s name and choosing the Make a presenter option.

External attendees will be placed into a virtual lobby and must be manually admitted by a Presenter. A dialog indicating that someone is in the lobby, and Presenters can choose to view and admit them if desired.

You can adjust the meeting security settings when scheduling your Teams meeting.

 

1. First, schedule and send your meeting to your attendees. Next, open your invitation on your calendar. Click the Meeting options link. (The location depends on whether you are using Outlook or the Teams app.)

 

2. Adjust the security settings and click Save.

 

• For example, to turn off the Lobby for everyone, select “Everyone” in the Bypass option. To limit screen sharing only to yourself, choose “Only Me”.

As the organizer, you can adjust the security settings for an ongoing meeting.

1. Click the Participants icon in the Teams meeting tray.
2. Click the Set Permissions icon in the top bar (“Checkmark / X”) 
3. On the resulting web page, adjust the security settings as desired, then click Save.