» Payroll

W2 Information

Online W2's through PeopleSoft Self Service (my.chapman.edu), pre enrollment required, for active employees will be available prior to January 31. When the W2's are available an announcement will be sent via email.

Printed W2's will be sent by U.S Postal Service First Class mail by January 31. Allow at least five to seven business days to receive your W2.

Online W2 sign-up is available on the Employee Self Service Website.

Recently Moved

If you recently moved and did not notify Payroll (payroll@chapman.edu) or Human Resources (hroffice@chapman.edu) of your new address, please notify us promptly.

In regards to your W2, allow an additional ten business days for the U.S Postal Service to forward your W2 to your new address. If after ten to fourteen business days you have not received your W2, notify your Payroll Office to request a replacement, after February 20th.

If your W2 is undeliverable, the U.S Postal Service will return your W2 to the Payroll Office.

Request W2 Replacement

For our employee’s protection of their privacy, all W2 replacement requests are required in writing.  Secondly, Payroll Office will only recognize a replacement request made by the employee.  Requests made on behalf of an employee by a spouse, parent, children, extended family, accountant, or friends will be denied.   

If you wish to pick up your Replacement W2 in person, all individuals are required to show identification (picture ID) prior to the release of the W2. 

Payroll will start issuing W2 copies after February 18th. You may fax or email a request to the Payroll Office (payroll@chapman.edu).

Data required when requesting your W2 Replacement:

1. Full Legal Name
2. Employee Number (Datatel#) 
3. Last four digits of your Social Security Number
4. Short statement that you are requesting a replacement W2
5. Contact Phone Number
6. Current Address (if you choose to have your W2 mailed) 

Replacement Processing

Please ensure your W2 is in a safe place.  Be proactive, do not wait until April 15 to look for your W2 or request a replacement at the very last minute.  Replacement W2 are processed on a weekly basis, all duplicates will be mailed by Friday of each week.  For security purposes replacement W2's will not be faxed, but will emailed to your University email address, available on ESS, pickup or mailed only. After receipt of a W2 replacement request, allow two to three business days for Payroll Office to process a replacement.  All requests will be processed on a first come first serve basis.