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»Payroll
The Payroll Department is located at 633 W. Palm Ave in the Financial Services office.
General Information
Pay Date
Bi-weekly employees - every other Friday.
Monthly employees - 26th of the month
If a pay date falls on a banking holiday, the pay date will be moved to the closest banking day prior. If the monthly pay date falls on a weekend or university holiday, it will be moved to the closest operational day prior. For more information on determining your exact pay date please see the Payroll Calendar page.
Paycheck Modeler
Calculate a "what if" scenario. Note: the paycheck modeler is not available during the merit increase period and after the last payroll processing of the month through the last day of the month due to month end processes.
- Working@Chapman - Your One Stop Employee Resource Center
- Employee/Manager Self-Service
- My Money
2025 Payroll Tax Information
- FICA-OASDI – 6.2% for annual wage limit $176,100; maximum tax $10,918.20
- FICA-HI – Medicare Tax limits are unchanged
- 1.45% up to $200,000 wage base
- 2.35% greater than $200,000 wage base, no limit
- CA-SDI – 1.2% no limit
Contact Us
| Office Mailing Address | Payroll Services Mailing Address | Garnishment Service Address |
| 633 W. Palm Ave, Orange, CA 92866 | Chapman University Payroll Services One University Dr. Orange, CA 92866 |
Chapman University
321 N. Glassell St
Memorial Hall, Suite 210
Orange, CA 92866
|
Fax: (714) 997-6992
| General Contact | payroll@chapman.edu |
| Director of Payroll Services | Vi Pham (714) 997-6949 |
| Administrator, FT Faculty, PTLs (9-Month Agreement) | Vi Pham (714) 997-6949 |
| Student Employees and PTLs (Course Contract) | Marissa Torres (714) 997-6877 |
| Staff | Veronica Yanez (714) 997-6908 |
W2 Information
W2 Information
Online W2's are available through Self Service for active employees and will be available
by January 31. When the W2's are available an announcement will be sent via email.
Printed W2's will be sent by U.S. Postal Service First Class mail by January 31. Allow
at least five to seven business days to receive your W2.
Recently Moved
If you recently moved and did not notify Payroll (payroll@chapman.edu) or Human Resources (hroffice@chapman.edu) of your new address, please notify us promptly.
In regards to your W2, allow an additional ten business days for the U.S. Postal Service
to forward your W2 to your new address. If after ten to fourteen business days you
have not received your W2, notify your Payroll Office to request a replacement, after
February 13.
If your W2 is undeliverable, the U.S. Postal Service will return your W2 to the Payroll
Office.
Request W2 Replacement
For our employee’s protection of their privacy, all W2 replacement requests are required in writing. Secondly, Payroll Office will only recognize a replacement request made by the employee. Requests made on behalf of an employee by a spouse, parent, children, extended family, accountant, or friends will be denied.
If you wish to pick up your Replacement W2 in person, all individuals are required to show identification (picture ID) prior to the release of the W2.
Payroll will start issuing W2 copies after February 21. You may fax or email a request
to the Payroll Office (payroll@chapman.edu).
Data required when requesting your W2 Replacement:
- Full Legal Name
- Employee ID #
- Last four digits of your Social Security Number
- Short statement that you are requesting a replacement W2
- Contact Phone Number
- Current Address (if you choose to have your W2 mailed)
Replacement Processing
Please ensure your W2 is in a safe place. Be proactive, do not wait until April 15 to look for your W2 or request a replacement at the very last minute. Replacement W2s are processed on a weekly basis, all duplicates will be mailed by Friday of each week. For security purposes replacement W2's will not be faxed, but can be emailed to your University email address, available through Self-Service, pickup or mail. After receipt of a W2 replacement request, allow two to three business days for Payroll Office to process a replacement. All requests will be processed on a first come first serve basis.