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Institutional Compliance

» Reporting Misconduct Policy

POLICY STATEMENT

Chapman University requires faculty, staff, students, volunteers and others affiliated with the University to promptly report suspicion of wrongdoing to the proper authorities for investigation.  The proper authorities for addressing various issues are designated below.

It is not the responsibility of the reporter to evaluate or determine whether the situation constitutes wrongdoing, but it is the responsibility of all members of the community to report concerns.  It is important that all members of the community understand that each member is responsible for upholding the ethical standards and values of the institution.

REASON FOR THE POLICY

The University must identify and promptly investigate all instances and allegations of wrongdoing.  It is important that all members of the community understand that each member is responsible for upholding the ethical standards and values of the institution.

POLICY

Crime

If you witness a crime in progress on campus, or if a member of the University community is in immediate danger, call 911.

You may also report suspicious or suspected criminal activity 24 hours a day to the Department of Public Safety at (714) 997-6763.

 

Crimes Involving Minors

All Chapman University employees, students, contractors and volunteers have a responsibility to report any instances of known or suspected abuse or neglect of children.  Two reports must be made:

  • Immediately notify the Department of Public Safety and/or Orange Police Department

And

  • As soon as possible, make a telephone report to the Child Abuse Reporting Hotline at (714) 940-1000 or (800) 207-4464

Failure by any employee or community member to make these reports may result in discipline up to and including dismissal.

Those employees and community members who are covered by California’s Mandated Report laws should also review additional requirements and obligation as specified in the University’s Mandated Reporting policy.

 

Crimes Involving Elder Abuse

Those employees or community members covered by California’s Mandated Report laws should review requirements and obligations as specified in the University’s Mandated Reporting policy.

 

Crimes Involving Domestic Violence or Injury by Firearm

Those employees or community members covered by California’s Mandated Report laws should review requirements and obligations as specified in the University’s Mandated Reporting policy.

 

Crimes Involving Sexual Assault

For incidents or allegations of sexual assault involving Chapman University faculty or staff, two reports are required:

  • Report to the Deputy Title IX Coordinator:

  Misha Martinez, Equal Opportunity and Diversity Officer

  Deputy Title IX Coordinator

mismarti@chapman.edu

  (714) 997-6847

  • Department of Public Safety must be notified at (714) 997-6763

 

For incidents or allegations of sexual assault involving student-on-student actions one of the following Title IX Coordinators must be immediately notified:

  • DeAnn Yocum Gaffney, EdD, Associate Vice President for Student Affairs and Senior Associate Dean of Students

  Lead Title IX Coordinator

gaffney@chapman.edu

  (714) 997-6721

  • Chris Toutain, Assistant Director for Student Conduct

  Title IX Coordinator

toutain@chapman.edu

  (714) 532-6039

  • Kristen Entringer, Assistant Director for Student Conduct

  Title IX Coordinator

entringe@chapman.edu

  (714) 532-6056

 

Other Title IX Violations

Report to one of the above designated Title IX Coordinators.

 

Violence in the Workplace

Imminent threats must be reported immediately to 911, and then to the Department of Public Safety at (714) 997-6763 as soon as possible.

Non-immediate threats may be reported to the Department of Public Safety at (714) 997-6763; or the Office of Human Resources (714) 997-6847 or (714) 997-6686.

 

Discrimination, Harassment, Sexual Harassment, Retaliation or Violations of Policy

Report to the Office of Human Resources at (714) 997-68-47 or (877) 527-7533.

 

Danger to Self or Others

If you are concerned that a student may be a danger to self or others, call the Dean of Students Office at (714) 997-6721 or Department of Public Safety at (714) 997-6763.

If you are concerned that an employee may be a danger to self or others, call the Office of Human Resources (714) 997-6847 or (714) 997-6686, or the Department of Public Safety at (714) 997-6763.

 

Misappropriation of University Assets, Account or Auditing Matters

Reports may be made to the Chief Compliance Officer at (714) 532-7795 or to EthicsPoint at (888) 493-1870 or online at How to File a Report. Reports made to EthicsPoint shall be reviewed and directed to the appropriate university process or office for action.

 

Research Misconduct

Research misconduct should be reported in accordance with the Integrity in Research Policy, found in Appendix C of the Faculty Manual.

 

Regulatory Violations

Reports may be made to the Chief Compliance Officer at (714) 532-7795 or to EthicsPoint at (888) 493-1870 or online at How to File a Report.

 

NCAA Violations

Reports may be made to the Chief Compliance Officer at (714) 532-7795 or to EthicsPoint at (888) 493-1870 or online at How to File a Report

 

Employee Complaints

Reports may be made to the Office of Human Resources at (714) 997-6847 or (714) 997-6686.

 

Student Complaints

Reports may be made to the Dean of Students at (714) 997-6721.

 

Timeframe for reporting

The University recognizes the value of reporting and encourages prompt reporting of any wrongdoing.  However, the University’s ability to investigate and respond may be limited if reporting is delayed.

 

Unsure of Who to Call?

Contact the Office of Human Resources at (714) 997-6686 or the Office of Institutional Compliance (714) 532-7795.

 

Retaliation Prohibited

The university prohibits and does not tolerate retaliation against any individual who files a complaint of illegal, dishonest or fraudulent conduct; is involved as a witness or participant in the complaint or investigation process; or refuses to engage in illegal, dishonest or fraudulent conduct.  Engaging in unlawful retaliation can result in disciplinary action, up to and including dismissal from the university.  An individual who files a complaint that the individual knows or believes to be false is not protected by this provision against retaliation and may be subject to disciplinary action up to and including dismissal from the university.

 

WHO APPROVED THIS POLICY

Senior Staff member submitting the policy: Harold Hewitt

Date approved: August 13, 2019

[Signed]

President

 

PUBLICATION DATES

Effective: August 13, 2019

Revision History: June 2015

 

RELATED MATERIALS

Mandated Reporting

Integrity in Research

Whistleblower Policy

Ethics Policy

Fraudulent Activities policy

Faculty Manual

Student Sexual Misconduct