» Cloud Storage

Chapman University offers multiple options for cloud storage solutions, such as OneDrive and Google Drive. Below is a short comparison chart to help clarify the similarities and differences between both cloud storage solutions.

Important Changes to Google Storage

Last year Google announced it would end its long-standing policy of providing unlimited storage to higher education institutions. All universities will now have to limit the amount of data they can store in their Google instances. Please visit our Google Storage Change page to learn more.

Comparison table for Microsoft OneDrive and Google Drive.
	OneDrive	Google Drive
Collaboration	Real-time (both desktop and web apps)	Real-time (web apps only)
Integrated Applications	Office 365 suite & 3rd party (Word, Excel, PowerPoint, etc.) ONLY	Google Workspace (Docs, Sheets, Slides, etc.) and some 3rd party apps.
Email Access	Outlook	N/A - Gmail is not available through Chapman licensing.
Data Access Protection	SSO & 2FA	SSO & 2FA
Versioning	500 Versions	30-day history
File Sharing Permissions	Three tiers plus additional advanced permissions scenarios.	Three tiers of user permissions: View, Edit, and Comment.
File Sync to Desktop	Yes	No
Available Storage	1TB Faculty & Staff 100GB Students	40GB Faculty & Staff 15GB Students*

Please visit our Dropbox page for more details and information about Dropbox licensing.

Pre-Migration Instructions

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The Perfect Opportunity to Clean-Up Your Dropbox File(s) and Folder(s)!

If you are currently working on any active, relevant project(s) with shared file(s) and folder(s) in Dropbox with Chapman University staff or faculty, please email cloudstorage@chapman.edu stating you have active and relevant project(s) with shared file(s) and folder(s)

First, visit Dropbox.com and log in using your Chapman credentials.
On the left navigational menu in Dropbox, click ‘All Files’.
Next, you will need to confirm which folders you own, and which are being shared with you.
1. To confirm if you are an Owner or a Member of a shared file(s)/folder(s), click on the ‘Members’.

As a file and folder OWNER/MEMBER, if you have any active, relevant project(s) but DO NOT wish to migrate or keep sharing with Chapman University staff or faculty, proceed with removing the sharing preferences for the file(s) and folder(s).

On dropbox.com

Sign in to dropbox.com.
Click All files in the left sidebar.
Hover over the folder you’d like to manage and click the share icon (rectangle with an up arrow).
Click [x] people have access.
Click the dropdown next to the member you’d like to remove.
Click Remove.
Choose if you want to leave the member a copy of the shared folder.
Click Remove.

Post-Migration Instructions

Before you commence the Post-Migration Instructions, please be sure you have launched and opened OneDrive.

For instructions on setting up OneDrive, visit our OneDrive Resource Page.

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Restart OneDrive Desktop Application Manually

1. To restart OneDrive, please tap the OneDrive icon on system tray or menu bar, click Help & Settings > Close OneDrive, then click Close OneDrive to confirm quit OneDrive desktop app.

2. Open OneDrive App

Pause Syncing and Resume Syncing

1. Tap the OneDrive icon on the system tray or menu bar, select Help & Settings > Pause Syncing > select 2 hours, 8 hours, or 24 hours to not syncing files and folders to OneDrive server.

2. Then you will get the following windows shows OneDrive is paused.

3. OneDrive will alert you of your files not syncing. To resume sync, click Help & Settings > Resume syncing.

In OneDrive, as the OWNER of the shared file(s) and folder(s), reshare all Share Links to sharee(s).

Select a file or folder and select Copy link.
Or, right-click a file or folder and select Copy link.

To have Shared File(s) and Folder(s) appear in your My files in OneDrive

On the left navigation pane, Click Shared > Shared with me.
Find the folder you want to add and click the circle in the folder’s tile to select it.
Select Add Shortcut to My Files.
Or you can right-click the folder, and then select Add shortcut to My files.

Useful OneDrive Information

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Select the blue “OneDrive” cloud icon on the left side of your screen.
After the migration process completes, all your Dropbox documents and folders that were migrated over are located in a OneDrive folder labeled “DROPBOX”.
Double-click the “DROPBOX” folder to open and access your Dropbox documents and files.

Open your “DROPBOX” folder in OneDrive.
Locate the “Sharing” column on the far-right side.
If the folder has been shared, you will see the people icon along with the status “Shared”.
To check or modify the shared permissions, click on the “Shared” link that is associated with the folder you are checking. (Located on the far-right side column)
A “Manage Access” window will open and all users who previously had permission to access the folder will be listed. As the folder or document owner, you can check, change, and remove access from this window.
1. Select the Pencil Icon next to the user’s name.
2. Here you can choose one of the following options:
  1. Can Edit – Make any changes.
  2. Can View – Cannot make changes.
  3. Stop sharing – Remove the user’s access.

For more information, please view, See who a file is share with in OneDrive.

Service Desk

Phone (714) 997-6600

Email servicedesk@chapman.edu

Hours

Support service hours are listed below:

Fall 2024

Mon - Thu: 8:00 am to 6:00 pm

Fri: 8:00 am to 5:00 pm

Weekends: Closed

Service Desk Location

Leatherby Libraries. 222 University Drive. Orange, CA 92866

Address

Main Office:
635 W. Palm Ave.
Orange, CA 92868
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» Cloud Storage

Important Changes to Google Storage

File Migration from Dropbox to OneDrive

Pre-Migration Instructions

Checking File(s) and Folder(s)

Remove Share Permissions in Dropbox

Post-Migration Instructions

Re-Syncing with OneDrive

Resharing Links

Shared Files in My Files

Useful OneDrive Information

Checking Shared File Permissions in OneDrive

Checking User Permissions for Shared Folders in OneDrive Online

Service Desk