»Google Storage Changes - Starting Summer 2022

Important Changes to Google Storage

In 2022, Google announced it would end its long-standing policy of providing unlimited storage to higher education institutions. All universities will now have to limit the amount of data they can store in their Google instances.

As a result, the Chapman community will have to reduce its storage consumption across various accounts, such as Google Drive and Google Photos.

Expected Revisions and Key Dates

The following table lists expected significant changes to Google services. All affected owners will receive communication in advance of the anticipated implementation dates. Chapman University IS&T will take every measure to minimize impact. Please continue to check this page for the latest project updates.

The creation of new Shared Drives has been disabled
Active students will receive a 15 GB storage quota – Starting July 2022
Faculty and staff will receive a 40 GB storage quota – Starting July 2022
Shared drive owners will be notified to download or move data – Starting April 2023
Shared drives owned by Alumni/Former Students will be deleted – Starting July 2023
Shared drive owners owned by active students will be deleted – Starting August 2023
Alums will have access to Google for one year, post-graduation – Starting Fall 2022

Note to Our Alums

You will retain your alum email with a quota, but Google Drive and other Google services will be deleted. We will send you direct communication several months before the changes take effect, with instructions to use Google Takeout to export your data from the system and transfer it to a personal account.

How to Prepare

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Confirm how much storage you are using.
Review and delete large or unnecessary files in Drive.
1. Faculty/Staff: Review and delete large or unnecessary files in shared drives
2. Students: Download and delete files from Shared Drives in preparation for Fall 2022 deletion.
3. Alums: Use Google Takeout to download your information or transfer it to apersonal Google account.
  1. Your University Google account is for University use only.
If you don't want to use Google Takeout, you may manually transfer your files to your Chapman University OneDrive.

Frequently Asked Questions

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You will be unable to save or edit your files until your storage consumption is reduced. IS&T will notify all users expected to exceed the limit before implementing quotas.

Shared Drives cannot be configured with quotas or other restrictions, so many institutions are no longer offering them as a service. IS&T will review this decision as more information becomes available.

The files that are shared with you will not count against your Google storage. They are attributed to the owner.

With OneDrive, students are provided with 100GB of storage, and faculty and staff are provided with 1 TB of storage. Alumni students will need to migrate their data from OneDrive to a personal account.

Contact the Service Desk.

Visit IS&T’s Training Events & Resources Page.

Please review the steps in the ‘How to Prepare” section above.

Since the data quota will decrease for everyone, the changes will affect any data saved on the Google platforms.

»Google Storage Changes - Starting Summer 2022

Important Changes to Google Storage

Expected Revisions and Key Dates

Note to Our Alums

How to Prepare

Transferring Your Files

Frequently Asked Questions

What if I Go Over My Google Storage Limit?

Why are Shared Drives no Longer Available?

What About Shared Files?

How Much Space Do I Have in My Microsoft OneDrive Account?

What if I Run Into Issues or Have Questions?

How Do I Receive Training on OneDrive?

Will Google Provide Migration Tools to Help Move Files?

What Type of Data is Impacted by This Change?

Contact the Service Desk for Help