»Zoom Information Page

1. Launch the Zoom Desktop Client.
   
   
   
   
2. Click the SSO button.
   
   
   
3. Enter “chapman” for "Company domain" and click Continue.
   
   
   
   
4. You will be taken to the Chapman University sign in screen. Enter your CU credentials and click Sign In.
   
   
   
   
5. A Zoom web page will open, and a box will appear with an option to open Zoom. Click either Open Zoom Meetings or Launch Zoom.

Recordings for Current Semester Class Use Only

Faculty may record class sessions on Zoom to make an archived recording available to enrolled students who need them for the class.  However, please do not record class sessions for access or viewing by a broader audience, as such use requires specific written consent from the students who are recorded. 

If you intend to make a Class Recording (for current semester class use only), the following recording notice must be provided in the syllabus to students:

Class Syllabus Statement - Recording  

In this class, software will be used to record live class discussions. As a student in this class, your participation in live class discussions will be recorded to assist those who cannot attend the live session or to serve as a resource for those who would like to review the content presented.  These recordings will be made available only to students who are enrolled in the class, and only during the period in which the course is offered.  Students who prefer to participate via audio only will be allowed to disable their video camera so only audio will be captured. Please discuss this option with your instructor before class.

Recordings for Future Classes

Please do not use images of students from previously recorded class sessions in future classes (or with broader audiences) without the written consent of the students appearing in the recordings. The written consent must consist of a description of the disclosures you will make outside of the current class, including to whom, by what means, and for what purpose.  Written consents under FERPA must be signed and dated by the student, and are only effective for one (1) year unless you obtain a renewed written consent.

Zoom Cloud Recording Retention Schedule

On January 1st, 2021, Chapman University implemented a new Zoom Cloud Recording Retention Schedule, which states that all Zoom Cloud recordings will expire 120 days after recording, meaning that they will be moved to your Trash folder on the Zoom Cloud. 

Recordings moved to the Zoom Trash will be permanently deleted after 30 days. More info can be found on the Recovering a deleted local or loud recording Zoom support page.  

Note: You must download the recording to your computer immediately after restoring deleted items, or they will get purged again.

Zoom includes an optional App Marketplace, similar to platforms like the Apple App Store or Google Play, which allows users to integrate third-party apps and services directly into Zoom.

However, because these apps are developed and maintained by external providers, they may raise concerns around data privacy, security, platform performance, and long-term support. To protect our community and ensure consistent, secure use of university technology, the use of Zoom add-ons and third-party apps is not approved at this time.

If you have questions, please email the IS&T Service Desk.

Most Chapman classrooms have Zoom available inside the classroom. To search your classroom and determine the type of Zoom-enabled classroom you have, visit the Online Classroom Inventory.

For step-by-step instructions for instructors on using Zoom in the classroom, please see this video playlist: Using Zoom in Your Classroom.

If you are inviting a guest speaker to your class via Zoom and have questions about how they will see and interact with your students in the classroom, please visit this page: How Can a Guest Speaker on Zoom See and Engage With Students in the Classroom?

Zoom “My Notes” Feature Has Been Disabled for Chapman University users.

Zoom recently introduced a feature called “My Notes” and enabled it automatically for users. Some members of the Chapman community may have noticed it appearing during meetings, classes, and in other applications. After review, Chapman University turned off the feature due to security, privacy, and compliance considerations.

Why Chapman Took This Step

Reducing Disruptions

• The feature caused frequent pop-ups during meetings, including in classrooms
• It appeared in multiple applications, not just Zoom

Protecting Information

• “My Notes” is designed to capture and organize meeting content
• That raised important questions about:
  • Where data is stored
  • How third parties may process it
  • Whether information could be captured across applications

Supporting Privacy and Compliance

Chapman is responsible for protecting sensitive information, including student records, health-related data, and confidential institutional discussions.

To reduce institutional risk and support our privacy and compliance obligations, Chapman has fully turned off the feature.

This decision reflects our commitment to protecting sensitive data, ensuring a consistent user experience, and managing risk proactively across campus.