Note: When particular situations (Study Abroad, Travel Courses, Interterm Courses, etc.) necessitate a modified process, Appendix 1 will be adjusted to accommodate the modification.
The University’s Annual Notification is continually posted and available on the University Registrar’s website (https://www.chapman.edu/students/academic-resources/registrar/student-services/privacy-rights-ferpa/ferpa-guidelines.aspx).
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Below is a brief summary of students’ rights under FERPA:
Chapman University is a community of scholars that emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will be subject to sanction by the instructor/administrator and referral to the University’s Academic Integrity Committee, which may impose additional sanctions up to and including expulsion.
Please see the full description of Chapman University’s Policies on Academic Integrity at www.chapman.edu/academics/academic-integrity.
Academic Integrity policies and procedures apply to all Chapman University undergraduate students and graduate students, although graduate programs may have program-specific academic integrity policies. Please check with the specific graduate program for more information. Graduate programs that operate with program-specific academic integrity policies, include but are not limited to:
The Academic Integrity Committee (AIC) is charged by the Faculty Senate under the Faculty Constitution and bylaws to be responsible for defining academic integrity and establishing policies and procedures for investigating, hearing, and sanctioning alleged violations of academic integrity. The Committee shall also make investigations and determinations of alleged violations of academic integrity policies and invoke the appropriate sanction as stipulated by Chapman University’s Policies on Academic Integrity. The Committee includes:
Important Guidelines for Students
Students are not allowed to have pets or stray animals in the residence halls and apartments, with the exception of fish in tanks up to ten gallons in size. An exception for service animals and emotional support animals is explained below. Residents are also not allowed to feed any stray animals in or outside of the residence halls. If a pet or stray animal is found in a room, the resident(s) of the room will be charged the cost of exterminating the room, common area, or apartment for fleas and will be subject to conduct review. When the animal is discovered, it must be immediately removed by the resident or the University will remove it and hand it over to Animal Control. Residents of the apartments and residence halls may not have animals “visit” nor keep an animal temporarily in their room or apartment.
Residents of University-owned houses may own pets in accordance with University policy (https://www.chapman.edu/campus-services/property-management/_files/pet-policy.pdf).
Request for accommodations for service animals or emotional support animals must be made in advance of the animal arriving on campus by contacting the Residence Life and First Year Experience. Until a student registers and receives approval for their service animal or emotional support animal, any animal will be subject to the pet policy expectations above.
Balconies, Stairs, and Walkways Safety
Balconies, sidewalks, stairways and walkways are made for walking and are not to be used as storage areas. Nothing should be left on the stairways, walkways or balconies at any time, including garbage in the area around the room, apartment or house. No couches or other furniture designed for indoor use may be kept on a patio or walkway or any outside area, including houses. In the Davis Apartments, residents may keep no more than two chairs and one small table on their balcony area, provided they do not block the egress. Only plastic resin or metal furniture designed for outdoor use may be used (wood patio furniture is not allowed). University furniture may not be used on the patios. Harris residents may have no furniture on their balcony area. Residents may have no more than three small plants on their balcony area and the plants may not be hung or placed on the railing. Items left on the balcony areas and in walkways that violate this policy will be confiscated and thrown away. Residents may be charged for the removal of abandoned items and may be subjected to conduct review. Bicycles may only be locked/chained to bike racks; bicycles chained to gates, stairways, and signs or otherwise stored incorrectly will be confiscated and the owner will be fined at least $100 per instance. See also: Egress and Building Safety policy listed in the Student Conduct Code.
Basic Rights of Residential Students
The Basic Rights of Residential Students ensure safety and respect for all community members. These rights carry with them a reciprocal responsibility on residents’ parts to ensure that these same rights are maintained for all roommates and other residents. Students who violate the basic rights of another student/community member will be subject to conduct review.
While Basic Rights of Residential Students are listed here, roommates, floormates, suitemates, and housemates may choose to add to this list as well. It is important that these items and the concept of others’ rights and responsibilities be discussed and honored throughout the year.
At the time of check-in, each resident is required to sign and complete all check-in paperwork, key information and the Room/Apartment Inventory Form. At the beginning of the fall semester, Resident Advisors will inventory rooms and fill out the inventory form so that it accurately reflects the condition of the assigned room and its contents. However, it is the responsibility of the residents to verify the information recorded and report any necessary additions to the form to the appropriate hall office within 72 hours of check-in. At the time of check-out, students will be held financially responsible for any damages that were not noted on the inventory form at the time of check-in and any other changes that may have occurred throughout the year. Students who fail to follow the check-in procedure will be fined $65 for an Improper Check-In. Check-in will be available only during times designated by the Residence Life and First Year Experience staff. Mailbox keys (for Davis and Panther Village residents) and box numbers are assigned to each resident and will be available for pick-up at the time of check-in at the appropriate hall office.
Prior approval is required for residents to check out of a housing assignment during the academic year. In order to receive check-out approval during the academic year, residents must complete a License Release Request or Assignment Change Request form and submit it to Residence Life and First Year Experience for review. A student’s License Release Request or Assignment Change Request must be approved before check-out. To officially check out, the student must make an appointment with a Residence Life staff member or go to the appropriate hall office during the office’s open hours. During spring semester, pre-inspections prior to check-out are not required but are available by contacting the building’s Resident Director. At the time of check-out, the student’s check-out paperwork will be provided by the Residence Life staff member. As a part of check-out, students will turn in their mailbox keys (if applicable) and will complete all of the check-out paperwork Failure to complete the check-out procedures will result in a minimum $65 Improper Check-Out fine. Students who fail to move out on their scheduled check-out day will be charged per the terms of the RLA.
Following check-out, the Resident Director will inspect the housing assignment to ensure that it has been cleaned, is in good condition, and has all the furniture that was present at the time of check-in. (This is done by comparing the condition of the room with the information on the Room Inventory completed at check-in.) If furniture is missing, damage has occurred, the residence is dirty, or items are left in the room, the student will be charged accordingly. The student will be held financially responsible for any damage and/or missing furniture which is not listed on the room inventory form.
Residents who are being released from housing assignments during the year must vacate their assignments in accordance with their written release notification. All residents (except summer residents) who are moving out at the end of the academic year must vacate the residence halls 24 hours after their last final in the spring semester. For specific dates for check-out, contact the Residence Life and First Year Experience at 714-997-6603 or visit https://www.chapman.edu/students/services/housing-and-residence/index.aspx.
Cooking is allowed only in kitchens. Cooking in residence hall student rooms or in non-kitchen areas is strictly prohibited. Microwaves other than approved combination microwave/refrigerator units are prohibited in the residence halls. For residents living in the residence halls, the Morlan kitchen is available. Visit the Morlan Hall Office for assistance to enter the kitchen.
Food waste must be correctly disposed of and brought to the dumpster. Garbage disposals are for small remnants left over from washing. Absolutely no rice, potatoes, lettuce, celery, grease, carrots, egg shells or other items that may cause the garbage disposal to malfunction should be placed in the sink or garbage disposal.
Damage to Room and Common Areas
Residents are responsible for the condition of their room throughout their occupancy. If there are any damages to the residence or its exterior, the residents of the room will be charged for those damages (including missing/damaged furniture). If damage or vandalism occurs in common areas in the residence halls or apartments, all residents of the appropriate community will be held responsible and fined unless an individual(s) accepts responsibility for the damage.
Clothing irons, coffee makers, refrigerators smaller than 4.0 cubic feet, and micro-fridges (microwave/refrigerator combination units) are approved appliances in the residence halls. Surge protectors and power strips are approved and must be used. Absolutely no extension cords are allowed in residence halls, apartments or University-owned houses.
Due to the health and safety issues inherent in high-density living environments, the following are prohibited in the residence halls: hot plates, electric skillets, electric indoor grills, toaster ovens, toasters, hot oil popcorn poppers, halogen lights, sun lamps, hibachi’s, electric heaters, rice cookers, tanning beds, sandwich makers, multi-plug adaptors, refrigerators larger than 4.0 cubic feet, microwaves (other than the approved combination microwave/refrigerator), major appliances or devices deemed unsafe by Residence Life staff. Possession of these items in a residential room, whether in use or not, constitutes a violation of this policy. Prohibited items will be confiscated, and students found in violation of the policy may be subject to fines of up to $100 per item. Please refer to the Fire Safety policies for more information.
Small kitchen appliances are permitted in the common living areas of Sandhu Residence Center Suites as well as Glass, Davis, Harris, and Panther Village Apartments.
Students may not remove University furniture from their room. Placing University furniture outside of a residence room is prohibited. All furniture must remain in the room in which it was originally placed. Students will be charged the replacement costs of any furniture that is missing at the end of the year. Students may not trade furnishings with other students or move furniture to other University-owned residence halls, apartments or houses. Students will be charged to replace the furniture if it is removed. The University will not provide additional furniture beyond the basic set-up in each residence hall room. The University will only provide furniture for the requested minimum occupancy in the apartments. Waterbeds are not permitted in the residence halls, apartments, or houses.
Health and Safety
Residents are responsible for maintaining a clean, safe and sanitary living area inside the residence hall rooms and the surrounding areas, including exterior areas, balconies, walkways, lawns, etc. The living area must be in a clean, orderly condition throughout the year and at the time of check-out. Students are responsible for the cleanliness of their residence, including the bathroom, throughout the year.
At least twice a year, the Residence Life staff will conduct Health and Safety Inspections with Facilities Management staff. Residents who are found to be in violation of University policies during these inspections will be subject to fines (ranging from $25-$100 per violation), conduct review and/or loss of current or future housing assignments. Fines for violations range from $25-$100 per violation, and residents may also be subjected to conduct review.
Potentially dangerous items found during Health and Safety Inspections may be confiscated without the option of being returned. In addition to fines and confiscation, some items may be destroyed, including but not limited to: drugs, drug paraphernalia, directional signs, weapons, alcoholic beverages, and candles.
Below is the grading scale used during Health and Safety Inspections:
Bathroom clean of mildew; clean toilet and fixtures. Carpet and vinyl clean. Room clean.
Minor cleanliness issues, i.e. dust, minor mildew, cluttered floors and carpet not vacuumed.
Some amount of trash and clutter. Carpet and floors dirty. Bathroom unclean (mildew present, toilet not clean/stained, sinks not clean/stained).
D. Very Poor
Room is unsatisfactory. Significant amounts of trash. Carpet not cleaned and floors stained. Bathroom unsanitary. Residence not cleaned over a long period of time. Visible dirt and debris.
Trash and clutter is excessive. Conditions are unhealthy. Food open and left out. No attempt has been made to clean.
Housing Selection is the process that allows current students to choose their housing assignment and roommates for the upcoming year. During the spring semester, the Residence Life and First Year Experience staff coordinates Housing Selection. Students must participate in Housing Selection to be eligible for a housing assignment for the next academic year. Residence Life and First Year Experience attempts to make this process fair and equitable for all involved. If a returning student fails to meet all deadlines in Housing Selection, the student may lose the opportunity to sign up for on-campus housing, or will be assigned only after all new student applications have been processed. Conduct violations may adversely affect a student’s standing and/or Housing Selection privileges.
Improper Residence Entrance/Exit
Residents who improperly enter or exit gates, residence halls, lounges, or their or others’ rooms, apartments or houses by misusing keys, ID cards, or lockout codes will be subject to conduct review. Additionally, improperly entering or exiting a residence hall by misusing, breaking or removing windows, screens and/or doors will be subject to conduct review. Removal of a window screen will result in a fine of $50.00, as well as the cost for other damages if appropriate. (Also see Lockouts.)
Residents are issued access to their assigned room, apartment or house. Residents are not permitted to loan keys or Chapman ID cards to others. Keys, including mailbox keys, may not be duplicated. If a mailbox key has been damaged, duplicated or misplaced, there is a $40 charge for re-keying the mail box. Failing to turn in their key upon check-out will also result in a $40 re-key charge.
Chapman student ID cards act as a key to gain access to residence hall rooms, gates, and laundry rooms. Residents who are locked out of their rooms should go to the appropriate hall office. Residents who need to replace a missing ID card must purchase a replacement at the Service Desk located in the Library Rotunda. After 5 lockouts, a student will be charged a $25 fine and after 10 lockouts, the matter will be forwarded for conduct review. Cards can be reprogrammed for rooms at both the Service Desk and in designated hall offices.
Residents who tamper with the locking mechanism on their doors (by using the deadbolt to keep the door ajar, weighing down the door handle, or placing an item over the lock to disengage it) endanger their own safety and the safety of other residents. Residents found tampering with their locks will be subject to conduct review and/or fines. Residents cannot add/replace locks anywhere in their residence (this includes but is not limited to: doors, windows, closets, desks, etc.) that would prevent access or entry by University staff. In doing so, residents may be charged and subject to conduct review.
If residents are locked out, they must notify University officials to gain entrance to their room, apartment or house. If it is between the hours of 8:30 a.m. and 5:30 p.m. Monday through Friday, residents can go to the main office of Residence Life and First Year Experience on the second floor of the Davis Community Center. If it is after hours, the resident should go to the appropriate hall office. If the resident cannot find a Residence Life staff member, they should call Public Safety at (714) 997-6763. After 5 lockouts, a student will be charged a $25 fine and after 10 lockouts, the matter will be forwarded for conduct review.
For safety reasons and preservation of facilities, students are not permitted to use cinder blocks or other bed-raising mechanisms. All unauthorized lofting systems are not permitted. For safety reasons including earthquake safety, students are prohibited from stacking furniture, such as dressers or beds. Students who wish to have individual beds bunked must follow proper protocol with Residence Life staff and Facilities Management. Students found in violation of the policy may be subject to fines of up to $100 per item.
Lounge Policy and Common Areas
Misuse, abuse, theft, or destruction of University property is not permitted. Violators of this policy are subject to conduct review, which may result in financial liability and loss of housing privileges. If furniture or other University property is missing, students will be fined per item. In addition, actions of residents and/or their guests that require excessive cleaning and/or maintenance will not be tolerated and the resident will be held financially responsible for any damage they cause. Residents may not sleep overnight in University lounges without the prior permission of their Resident Director. Entire communities may be fined for damage and vandalism to lounges or other common areas, as defined in the Damage to Room and Common Areas policy. Please note that the Quiet/Courtesy Hours policy applies in all lounge and common community areas, both indoor and outdoor.
To reserve a lounge or common area, residents should inquire at the appropriate hall office. Availability is first-come, first-served basis. Residents who fail to reserve space in lounges and community areas may be asked to vacate the lounge immediately for a person or group who did reserve the lounge. Priority is given to the group, club, organization, or individual that reserved the space. Groups, clubs, organizations, or individuals will also be held responsible for damages that occur during their use of the lounge or common area. Groups or individuals will be held personally and/or financially responsible for any necessary cleaning or trash removal in the case of excessive trash or debris left behind.
Mail and Packages
All residents are assigned an individual mailing address for the residential area. Davis and Panther Village residents will receive a mailbox key at check-in and should respect roommates' mail and packages that are delivers. For all other residents, mail and packages are delivered to either the Davis Community Center package room or the Sandhu Conference Center package room below the Randall Dining Commons. Residents will be notified via Chapman e-mail when packages or mail are ready for pick up. Residents who receive mail that does not belong to them or their mailbox partner should label it “Return to Sender” or bring it to the Residence Life and First Year Experience office on the second floor of the Davis Community Center.
University residence hall rooms, apartments and houses use low flow toilets to conserve water. Toilet paper is the only flushable item. Please do not dispose of feminine products, paper towels, baby wipes, or personal cleaning wipes in the toilet. These items should be disposed of properly in the trash. If residents need a plunger in their rooms, they should contact the hall office. Residents will be held financially accountable for any damage to their room or the building if they misuse a toilet or other plumbing, either negligently or maliciously.
Residents are expected to be considerate and courteous to others at all times. Sound levels need to be such that noise is confined to the individual’s residence. Courtesy hours are in effect 24 hours a day, seven days a week. This includes holidays, summer session, Interterm, weekends and any period when classes are not in session. The right to study and sleep always supersedes the privilege to entertain oneself or others.
Quiet hours are: Sunday through Thursday from 10 p.m. to 10 a.m. and Friday through Saturday from midnight to 10 a.m. During finals week of each semester, including Interterm, there are 24-hour quiet hours in the residence areas. Quiet hours may be extended if necessary for University-sponsored events.
Use of musical instruments may be restricted if it violates quiet or courtesy hours. Any musical practices may be restricted if they become disruptive to other residents or staff. There are designated practice rooms in the Henley Basement that can be accessed by going to the Henley Hall office.
Residents will be held responsible for causing car alarms or repeated car horns or for failing to promptly turn off their car alarms, especially if the alarms violate quiet/courtesy hours. Cars may be towed for violating this policy. House residents must be courteous to neighbors as well. All residents will be subject to conduct review and fines for violating this community standard.
Excessive wall hangings or decorations are not permitted in residence hall rooms, apartments or houses. Nothing can be attached to or hung from the ceiling. This includes tapestries, decorative lamps, posters, streamers or bottle caps. Installing fans and door hangers or painting walls and/or ceilings are not permitted. (Please see the Resident License Agreement and the Fire Safety policy in the Student Conduct Code). White sticky tack is the only approved form of adhesive for hanging items to a wall. The use of adhesive hanging strips, nails and screws is prohibited. Any wall or paint damages created from hanging decorations on a wall, regardless of the method of hanging, may be cause for a charge upon check-out.
Room/Apartment/House Assignment Requests (Assignment Change Requests)
Residents who are not satisfied with their current living situation may initiate a request to change their housing assignment. Requests may be made by contacting their Resident Director. Requests are considered based on the availability of unassigned spaces in housing. Any student who moves into a new room assignment without written approval from Residence Life and First Year Experience staff may be moved back to their original assignment, may be required to pay an Improper Check-In fee ($65), and may be subject to conduct review.
Students who are approved to change housing assignments will be financially responsible for the possible change in rate of their new housing assignment based on building and number of residents occupying the room assignment. Residents may not request that their roommate be moved.
Room/Apartment/House Entrance and Search
University officials including the Residence Life and First Year Experience staff, Public Safety, and Facilities Management staff members must respect students’ rights to privacy. The staff members working in Residence Life and First Year experience, Public Safety, and Facilities Management will not admit anyone into a residence hall room, apartment or house who is not assigned to the space. If an individual’s belongings are locked in another resident’s room, apartment or house, staff will not open the door. University officials do, however, reserve the right to enter a student room, apartment, or house for reasons of safety, sanitation, emergency, or to ensure compliance with University and Residence Life policies. A Room Entrance and Search may occur under the following conditions:
Social Gathering Policy
Residence Life encourages students to socialize and invite guests to their residence, as long as it does not disrupt the community and/or involve any policy violations. For safety reasons, students in the residence halls may not have more than 10 guests or other students in their room, residents of the apartments and Sandhu suites may not have more than 15 guests or other students in their apartment, and residents of houses may not have more than 20 guests or other students at their house at any time. This includes guests or other students who may be either inside or outside the residence. These limits will be used when staff members are called to respond to a social gathering.
Any person, including a current student, who is not assigned to a residence hall room but is in the building or room for the purpose of visiting students who are assigned to the room is considered the guest of the student being visited. All guests that are not enrolled Chapman University students must be registered online at http://www.chapman.edu/students/services/housing-and-residence/on-campus/resources/guest-registration.aspx
Any social gathering that violates this policy will be dispersed immediately by Residence Life staff and First Year Experience and/or Public Safety officers and will result in conduct review. When a social gathering is dispersed, all guests or other students must immediately leave the residence. The resident host and their guests or other students are required to cooperate with the staff and assist with the immediate dispersing of the social gathering. Any resistance, verbal or physical, toward University officials may result in loss of housing privileges and/or arrest by Orange Police.
Furthermore, all social gatherings must comply with the policies listed in the Student Conduct Code and other University policies, including, but not limited to, Identification, Quiet Hours and Alcoholic Beverages policies University staff will respond to any social gathering of two or more students or guests anywhere in the residential areas that may be violating a university policy, and the gathering will be dispersed immediately.
No door-to-door solicitation for ticket sales, cash donations (including non-profit organizations), drawings, raffles, magazines, newspapers, candy, or food or any other money exchanges will be permitted in the Residence Life area. If solicitors approach a resident’s door, residents should please call Public Safety at (714) 997-6763.
Car washing is not permitted in Residence Life parking lots. Hoses and Slip-n-Slides are not permitted in the Residence Life area. Please be aware that squirt guns violate the Weapons Policy.
The Drug-Free Schools and Communities Act Amendments of 1989 require that institutions of higher education certify that they have adopted and implemented a drug and alcohol prevention program as a condition of receiving funding under any federal program. The Secretary of Education has, as required by the Amendments, issued regulations to enforce the law. These regulations, known as the “Drug Free Schools and Campuses”, may be found in 34 CFR 86 at http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title34/34cfr86_main_02.tpl.
Chapman University has established an alcohol use policy based on the tenet that those serving and drinking alcohol will do so legally and responsibly, with concern for others around them, and with an understanding of the social, personal and legal issues involved. It is the responsibility of persons or groups that use, possess, distribute or produce alcohol to be familiar with and abide by all laws regarding the sale and use of alcoholic beverages. Students and student organizations hosting events providing alcohol must secure authorization from the Vice President and Dean of Students, or designee, and adhere to the guidelines provided. These guidelines can be found at: http://www.chapman.edu/students/life/clubs-organizations/manage.aspx
Chapman University cares about the safety and welfare of each member of its community. At times, community members may need assistance. Sometimes students are hesitant to call assistance for fear that the student needing assistance or themselves may be charged with university policy violations. Chapman University hopes to remove this fear by clarifying the policies to encourage students to report sexual misconduct and to seek assistance for themselves or others who need help. The Good Samaritan policy applies to students seeking help on behalf of other students and the medical amnesty policy applies to the person(s) in need of medical attention. The sexual misconduct amnesty policy applies to both any witnesses and the complainant in an incident.
Good Samaritan Policy
The Good Samaritan policy allows the University to eliminate conduct consequences as articulated in the Student Conduct Code for students, who may be under the influence of alcohol or other substances, who make a good faith call for medical or other help on behalf of another student (See also Appendix 5: Sexual Misconduct Policies). This policy applies in situations involving alcohol, other drugs, interpersonal violence, and other situations considered dangerous by a reasonable individual. This means that no formal university conduct actions or sanctions will be assigned to the reporting student(s) for minor violations relating to the incident. The incident will still be documented and educational interventions may be required as an alternative to conduct action. This policy does not protect against repeated or serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.
Medical Amnesty Policy
The medical amnesty policy is a reduction in the conduct consequences for students who receive medical attention due to alcohol intoxication, alcohol poisoning, or other drug intoxication. Students who receive medical attention for alcohol and other drug intoxication will be required to complete educational interventions. This means that no formal university conduct actions or sanctions will be assigned to the student, unless the student fails to complete the assigned educational interventions. This policy shall only apply to a student’s first alcohol/drug policy violation that requires medical attention, regardless of how the response was initiated. Additionally, this policy does not protect against serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.
Sexual Misconduct Amnesty Policy
Chapman University strongly advocates the reporting of sexual misconduct. To encourage and support the reporting of incidents of sexual misconduct, it is important to note that the complainant or any witnesses will not be held accountable for violations of the Code (including alcohol or illegal substances policies) that may have occurred at the time of or as a result of the incident in question, unless the University determines that the violation was egregious, which includes, but is not limited to, an action that places the health or safety of another other person at risk or involves plagiarism, cheating, or academic dishonesty. See also the Student Sexual Misconduct Policy.
All postings and publicity in conjunction with Student Affairs or posted in or around Argyros Forum must adhere to the following guidelines:
Failure to follow these posting guidelines may result in the removal of postings or chalking without notice and the loss of future ability to post or chalk or handbill distribution opportunities. Additional Student Conduct Code action may also accompany the failure to adhere to section a. as defined in the Student Conduct Policies.
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Phone: (714) 744-7693