» Appendices

APPENDIX 1

Procedures Afforded to Students in the Process

1. 1. To receive notice of the date, time, and place of the hearing, pursuant to this Code or other policy as applicable.
   2. To receive written notice of the alleged Code violations and have those charges explained clearly and fully.
   3. To have the opportunity to review all materials concerning the charges.
   4. To refute oral and/or written statements provided by a respondent, complainant, witness or investigator.
   5. To provide witnesses and witness statements pursuant to this Code or other policy as applicable.
   6. To be advised of the appropriate appeal process.
   7. To be accompanied by a support person as described in this Code.
   8. To submit a written statement outlining their perspective on the incident that initiated the conduct process.
   9. To not respond to questions asked by a conduct officer(s) or investigators.

APPENDIX 2

Family Educational Rights and Privacy Act (FERPA)

The University’s Annual Notification is continually posted and available on the University Registrar’s website.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Below is a brief summary of students’ rights under FERPA:

1. The right to inspect and review the student’s education records within 45 days of the day Chapman University receives a request for access. Students should submit to the Registrar’s Office written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the ’Registrar’s Office, the student shall be advised of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate. Students may ask Chapman University to amend a record that they believe is inaccurate. They should write the Registrar, clearly identify the part of the record they want changed, and specify why it is inaccurate. If Chapman University decides not to amend the record as requested by the student, the student shall be notified of the decision and advised as to his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by Chapman University in an administrative, supervisory, academic, research, or support staff position (including law enforcement personnel and health staff); a person or company with whom Chapman University has contracted (such as an attorney, auditor, collection agent, degree conferral & transcript processing agent, document managing agent, and placement sites for internship or similar student work/study opportunities); a person serving on the Board of Trustees; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks; consultants, volunteers or other outside parties to whom Chapman University has outsourced institutional services or functions that it would otherwise use employees to perform. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. As allowed within FERPA guidelines, Chapman University may disclose education records without consent to officials of another school, upon request, in which a student intends to enroll or is enrolled.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Chapman University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW., Washington, DC, 20202-4605. At its discretion Chapman University may provide Directory Information in accordance with the provisions of the Family Education Rights and Privacy Act. Directory Information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed. Designated Directory Information at Chapman University includes the following: student name, permanent address, local address, temporary address, electronic mail address, telephone number, dates of attendance, degrees and awards received, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, final theses/dissertation, photograph, full-time/part-time status, most recent previous school attended, date and place of birth, class schedule. Students may withhold Directory Information by notifying the Registrar in writing; please note that such withholding requests are binding for all information to all parties other than for those exceptions allowed under the Act. Students should consider all aspects of a Directory Hold prior to filing such a request.

APPENDIX 3

Academic Integrity Policy

Principle

Chapman University is a community of scholars that emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will be subject to sanction by the instructor/administrator and referral to the University’s Academic Integrity Committee, which may impose additional sanctions up to and including expulsion.

Please see the full description of Chapman University’s Policies on Academic Integrity.

Academic Integrity policies and procedures apply to all Chapman University undergraduate students and graduate students, although graduate programs may have program-specific academic integrity policies. Please check with the specific graduate program for more information. Graduate programs that operate with program-specific academic integrity policies, include but are not limited to:

• Dale E. Fowler School of Law – School of Law Honor Code (Fowler School of Law Student Handbook; see Law School, University, and Campus Policies, Section VIII) 
• School of Pharmacy – Academic Integrity Policy

Authority

The Academic Integrity Committee (AIC) is charged by the Faculty Senate under the Faculty Constitution and bylaws to be responsible for defining academic integrity and establishing policies and procedures for investigating, hearing, and sanctioning alleged violations of academic integrity. The Committee shall also make investigations and determinations of alleged violations of academic integrity policies and invoke the appropriate sanction as stipulated by Chapman University’s Policies on Academic Integrity. The Committee includes:

• Faculty membership: The Committee shall include at least three faculty members from diverse disciplines, one of whom must teach in graduate programs, plus the chair. All faculty members serve two-year, staggered terms.
• Chair: The Chair shall be elected from among the 2nd year/returning faculty members.
• Ex-officio members: The Dean of Students or his/her/their designee shall serve as an ex-officio, non-voting member.
• Student members: One undergraduate student appointed by the Student Government Association and one graduate student appointed by the Graduate Student Council shall serve on the committee.

Voting privileges: Faculty and student members serve as voting members of the committee.

Important Guidelines for Students

Students should strictly avoid any appearance of academic dishonesty. This includes but is not limited to: joking to others about cheating, permitting others to cheat off them, talking during examinations, plagiarizing, fabrication or falsification of information, or forging documents. Students should keep their eyes on their own exams during examinations and protect their exams from the view of others.

Students should be aware and adhere to instructor guidelines for projects, papers, and exam situations. This includes the extent of independent and collaborative work allowed for an assignment. All electronic devices (cellular phones, tablets, and computers) should be turned off and placed completely out of sight during test situations, unless otherwise directed by the instructor.

Academic dishonesty can take a number of forms. Please see the academic integrity violationsfor a number of examples.

Students who discover an apparent violation of this policy should report the matter to the instructor of record or, if the instructor is not known or unavailable, to the Vice President of Student Affairs/Dean of Students.

APPENDIX 4

Residence Life Policies and Procedures

Animals

Students are not allowed to have pets or stray animals in the residence halls and apartments, with the exception of fish in one tank up to ten gallons in size per residence hall room or apartment. An exception for service animals and emotional support animals is explained below. Residents are also not allowed to feed any stray animals in or outside of the residence halls. If a pet or stray animal is found in a room, the resident(s) of the room will be charged the cost of exterminating the room, common area, or apartment for fleas and will be subject to the student conduct process. When the animal is discovered, it must be immediately removed by the resident or the University will remove it and hand it over to Animal Control. Residents of the apartments and residence halls may not have animals “visit” nor keep an animal temporarily in their room or apartment. 

Request for accommodations for service animals or emotional support animals must be made in advance of the animal arriving on campus by contacting the Residence Life and First Year Experience. Until a student registers and receives approval for their service animal or emotional support animal, any animal will be subject to the pet policy expectations above. 

Balconies, Stairs, and Walkways Safety

Balconies, sidewalks, stairways and walkways are made for walking and are not to be used as storage areas. Nothing should be left on the stairways, walkways or balconies at any time, including garbage in the area around the room, apartment or house. Possessing and/or using barbeques and other outdoor cooking equipment on balconies is prohibited. No couches or other furniture designed for indoor use may be kept on a patio or walkway or any outside area, including balconies in Chapman Grand. Chapman Grand residents may have a reasonable amount of patio furniture based on the size of their apartment patio as determined by Residence Life and First Year Experience staff. In the Davis Apartments, residents may keep no more than two chairs and one small table on their balcony area, provided they do not block the egress. Only plastic resin or metal furniture designed for outdoor use may be used (wood patio furniture is not allowed). University furniture may not be used on the patios. Harris residents may not have furniture on their balcony area. Residents may have no more than three small plants on their balcony area and the plants may not be hung or placed on the railing. Items left on the balcony areas and in walkways that violate this policy will be confiscated and thrown away. Residents may be charged for the removal of abandoned items and may be subjected to the student conduct process. Bicycles may only be locked/chained to bike racks; bicycles chained to gates, stairways, and signs or otherwise stored incorrectly will be confiscated and the owner will be fined at least $100 per instance. See also: Egress and Building Safety policy listed in the Student Conduct Code. 

Basic Rights of Residential Students

The Basic Rights of Residential Students ensure safety and respect for all community members. These rights carry with them a reciprocal responsibility on residents’ parts to ensure that these same rights are maintained for all roommates and other residents. Students who violate the basic rights of another student/community member will be subject to conduct review.

While Basic Rights of Residential Students are listed here, roommates, floormates, suitemates, and apartment-mates may choose to add to this list as well. It is important that these items and the concept of others’ rights and responsibilities be discussed and honored throughout the year.

• The right to read and study in your room, free from unreasonable interference.
• The right to have one’s personal belongings respected.
• The right to free access to your residence facilities.
• The right to live in a clean, safe, and healthy environment.
• The right to sleep and relax in your room.
• The right to entertain guests and visitors when it does not infringe upon a roommate’s or a community member’s rights.
• The right to settle conflicts.
• The right to be free from intimidation, physical, and emotional harm.
• The right to confront another’s behavior that infringes on your rights.
• The right to seek the aid of staff in resolving possible roommate conflicts after having already unsuccessfully attempted a resolution.

Check-In Procedure

At the time of check-in, each resident is required to sign and complete all check-in paperwork, key information and the Room/Apartment Inventory Form. At the beginning of the fall semester, Resident Advisors will inventory rooms and fill out the inventory form so that it accurately reflects the condition of the assigned room and its contents. However, it is the responsibility of the residents to verify the information recorded and report any necessary additions to the form to the appropriate hall office within 72 hours of check-in. At the time of check-out, students will be held financially responsible for any damages that were not noted on the inventory form at the time of check-in and any other changes that may have occurred throughout the year. Students who fail to follow the check-in procedure will be fined $65 for an Improper Check-In. Check-in will be available only during times designated by the Residence Life and First Year Experience staff. Mailbox keys (for Davis and Panther Village residents) and box numbers are assigned to each resident and will be available for pick-up at the time of check-in at the appropriate hall office.  

Check-Out Procedure

Prior approval is required for residents to check out of a housing assignment during the academic year. In order to receive check-out approval during the academic year, residents must complete a License Release Request or Assignment Change Request form and submit it to Residence Life and First Year Experience for review. A student’s License Release Request or Assignment Change Request must be approved before check-out. To officially check out, the student must make an appointment with a Residence Life staff member or go to the appropriate hall office during the office’s open hours. During spring semester, pre-inspections prior to check-out are not required but are available by contacting the building’s Resident Director or Area Coordinator. At the time of check-out, the student’s check-out paperwork will be provided by the Residence Life staff member. As a part of check-out, students will turn in their mailbox keys (if applicable) and will complete all of the check-out paperwork. Failure to complete the check-out procedures will result in a minimum $65 Improper Check-Out fine. Students who fail to move out on their scheduled check-out day will be charged per the terms of the RLA. 

Following check-out, the Resident Director or Area Coordinator will inspect the housing assignment to ensure that it has been cleaned, is in good condition, and has all the furniture that was present at the time of check-in. (This is done by comparing the condition of the room with the information on the Room Inventory completed at check-in.) If furniture is missing, damage has occurred, the residence is dirty, or items are left in the room, the student will be charged accordingly. The student will be held financially responsible for any damage and/or missing furniture that is not listed on the room inventory form. 

Residents who are released from housing assignments during the year must vacate their assignments in accordance with their written release notification. All residents (except summer residents) who are moving out at the end of the academic year must vacate the residence halls 24 hours after their last final in the spring semester. For specific dates for check-out, contact Residence Life and First Year Experience at 714-997-6603.

Cooking/Kitchens

Cooking is allowed only in kitchens. Cooking in residence hall rooms or in non-kitchen areas is strictly prohibited. Microwaves other than approved combination microwave/refrigerator units are prohibited in the residence halls. Microwave/refrigerator units must use a single power supply and meet the cubic feet requirement in “Electrical Appliances.” The Morlan kitchen is available for resident use. Visit the Residential Support Desk in the Henley basement for assistance to enter the kitchen. 

Food waste must be correctly disposed of and brought to the dumpster. Garbage disposals are for small remnants left over from washing. Absolutely no rice, potatoes, lettuce, celery, grease, carrots, eggshells or other items that may cause the garbage disposal to malfunction should be placed in the sink or garbage disposal.  

Damage to Room and Common Areas

Residents are responsible for the condition of their room throughout their occupancy. If there are any damages to the residence or its exterior, the residents of the room will be charged for those damages (including missing/damaged furniture). If damage or vandalism occurs in common areas in the residence halls or apartments, all residents of the appropriate community will be held responsible and fined unless an individual(s) accepts responsibility for the damage.  

Electrical Appliances

Clothing irons, coffee makers, refrigerators smaller than 4.0 cubic feet, and micro-fridges (microwave/refrigerator combination units) are approved appliances in the residence halls.  Surge protectors and power strips are approved and must be used. Absolutely no extension cords are allowed in residence halls, and apartments. 

Due to the health and safety issues inherent in high-density living environments, the following are prohibited in the residence halls: hot plates, electric skillets, electric indoor grills, toaster ovens, toasters, hot oil popcorn poppers, halogen lights, sun lamps, hibachi’s, electric heaters, rice cookers, tanning beds, sandwich makers, multi-plug adaptors, refrigerators larger than 4.0 cubic feet, microwaves (other than the approved combination microwave/refrigerator), major appliances or devices deemed unsafe by Residence Life or Public Safety staff. Possession of these items in a residential room, whether in use or not, constitutes a violation of this policy. Prohibited items will be confiscated, and students found in violation of the policy may be subject to fines of up to $100 per item. Please refer to the Fire Safety policies for more information.  

Small kitchen appliances are permitted in the common living areas of Sandhu Residence Center Suites as well as Glass, Davis, Harris, Chapman Grand, Panther Village Apartments, and The K.  

Furniture

Students may not remove University furniture from their room. Placing University furniture outside of a residence room is prohibited. All furniture must remain in the room in which it was originally placed. Students will be charged the replacement costs of any furniture that is missing or damaged at the end of the year. Students may not trade furnishings with other students or move furniture to other University-owned residence halls, or apartments. The University will not provide additional furniture beyond the basic set-up in each residence hall room. Waterbeds are not permitted in the residence halls or apartments.  

Health and Safety

Residents are responsible for maintaining a clean, safe and sanitary living area inside the residence hall rooms and apartments and the surrounding areas, including exterior areas, balconies, walkways, lawns, etc. The living area must be in a clean, orderly condition throughout the year and at the time of check-out. Students are responsible for the cleanliness of their residence, including the bathroom, throughout the year.  

At least twice a year, the Residence Life staff will conduct Health and Safety Inspections with Facilities Management staff. Residents who are found to be in violation of University policies during these inspections may be subject to the student conduct process.  

Potentially dangerous items found during Health and Safety Inspections will be confiscated without the option of being returned. In addition to fines and confiscation, some items may be destroyed, including but not limited to: drugs, drug paraphernalia, directional signs, weapons, alcoholic beverages, and candles. 

Housing Selection

Housing selection is the process that allows current students to choose their housing assignment and roommates for the upcoming year. During the spring semester, the Residence Life and First Year Experience staff coordinates housing selection. Students must participate in housing selection to be eligible for a housing assignment for the next academic year. Residence Life and First Year Experience attempts to make this process fair and equitable for all involved. If a returning student fails to meet all deadlines in housing selection, the student may lose the opportunity to sign up for on-campus housing or will be assigned only after all new student applications have been processed. Students on a hold with Business Office may not be able to select during the main housing selection process until their hold has been cleared. 

Improper Residence Entrance/Exit

Residents who improperly enter or exit gates, residence halls, lounges, offices, or their or others’ rooms, or apartments by misusing keys, ID cards, or lockout codes will be subject to the student conduct process. Additionally, improperly entering or exiting a residence hall by misusing, breaking or removing windows, screens and/or doors will be subject to the student conduct process. Removal of a window screen may result in a fine of $50.00, as well as the cost for other damages if appropriate. (Also see Lockouts.)  

Keys

Residents are issued access to their assigned room, or apartment. Residents are not permitted to loan keys or Chapman ID cards to others, including other students, friends, or family members. If a student is granted temporary access to a residence hall space with a temporary keycard, the student must utilize the keycard only for their own entry to the space. The student must return the temporary key to Residence Life staff at the end of the student’s temporary stay in the residence, as determined by Residence Life and First Year Experience.  Keys, including mailbox keys, may not be duplicated. If a mailbox key has been damaged, duplicated or misplaced, there is a $40 charge for re-keying the mailbox. Failing to turn in their key upon check-out will also result in a $40 re-key charge.  

Chapman student ID cards act as a key to gain access to residence hall rooms, gates, and laundry rooms. Residents who are locked out of their rooms should go to the Residential Support Desk. Residents who need to replace a missing ID card must purchase a replacement at the Service Desk located in the Library. After every 5 lockouts, a student will be charged a $25 fine. After 10 lockouts, the matter may result in a conduct violation. Cards can be reprogrammed for rooms at both the Service Desk and in designated hall offices.  

Locks

Residents who tamper with the locking mechanism on their doors (by using the deadbolt to keep the door ajar, weighing down the door handle, or placing an item over the lock to disengage it) endanger their own safety and the safety of other residents. Residents found tampering with their locks will be subject to the student conduct process and restitution costs for damages. Residents cannot add/replace locks anywhere in their residence (this includes but is not limited to: doors, windows, closets, desks, etc.) that would prevent access or entry by University staff. In doing so, residents may be charged and subject to the student conduct process.  

Lockouts

If residents are locked out, they must notify University officials to gain entrance to their room, or apartment. If it is between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday, residents can go to the main office of Residence Life and First Year Experience on the second floor of the Davis Community Center, or call (714) 997-6603.  From 9:00 a.m. - midnight, the Residential Support Desk located in the basement of Henley Hall can also provide lockout assistance.   If it is after hours, the resident should call Public Safety at (714) 997-6763 and ask to be connected to the RA On Duty for their building/area. After 5 lockouts, a student will be charged a $25 fine. After 10 lockouts, the matter will result in a community conversation with a Residence Life staff member. 

Lofts/Lofting

For safety reasons and preservation of facilities, students are not permitted to use cinder blocks or other bed-raising mechanisms. All unauthorized lofting systems are not permitted. For safety reasons including earthquake safety, students are prohibited from stacking furniture, such as dressers or beds. Students who wish to have individual beds bunked must follow proper protocol with Residence Life staff and Facilities Management by submitting a Room Configuration Request form. Students found in violation of the policy may be subject to fines of up to $100 per item.  

Lounge Policy and Common Areas

Misuse, abuse, theft, or destruction of University property is not permitted. Violators of this policy are subject to conduct review, which may result in financial liability, assigned sanctions, and/or loss of housing privileges. If furniture or other University property is missing, students will be fined per item. In addition, actions of residents and/or their guests that require excessive cleaning and/or maintenance will not be tolerated. The resident(s) responsible will be held financially responsible for any damage they cause. Residents may not sleep overnight in University lounges without the prior permission of their Resident Director or Area Coordinator. Entire communities may be fined for damage and vandalism to lounges or other common areas, as defined in the Damage to Room and Common Areas policy. Please note that the Quiet/Courtesy Hours policy applies in all lounge and common community areas, both indoor and outdoor. 

To reserve a lounge or common area, residents should email the Resident Director or Area Coordinator of the building. Availability is first-come, first-served basis. Residents who fail to reserve space in lounges and community areas may be asked to vacate the lounge immediately for a person or group who did reserve the lounge. Priority is given to the group, club, organization, or individual that reserved the space. Groups, clubs, organizations, or individuals will also be held responsible for damages that occur during their use of the lounge or common area. Groups or individuals will be held personally and/or financially responsible for any necessary cleaning or trash removal in the case of excessive trash or debris left behind.  

Mail and Packages

All residents are assigned an individual mailing address for the residential area. Chapman Grand, Davis Apartments, and Panther Village residents will receive a mailbox key at check-in and should respect roommates' mail and packages that are delivered. For residents of Henley, Pralle-Sodaro, Glass, Sandhu and Morlan halls and Harris apartments, mail and packages are delivered to either the Davis Community Center package room or the Sandhu Conference Center package room below the Randall Dining Commons. Residents of Chapman Grand, Panther Village, and The K will pick up packages and mail in their buildings. Residents will be notified via Chapman e-mail when packages or mail are ready for pick up. Residents who receive mail that does not belong to them or their mailbox partner should label it “Return to Sender” and either put it in the appropriate mislabeled mail slot, or give it to the mail/package room staff.  Davis Apartment residents have a separate process for mail and packages that is handled through the United States Postal Service.   

Plumbing

University residence hall rooms and apartments use low-flow toilets to conserve water. Toilet paper and bodily waste are the only flushable items. Students may not dispose of feminine products, paper towels, baby wipes, personal cleaning wipes, or any other items in the toilet. These items should be disposed of properly in the trash. Residents are encouraged to purchase their own plunger for use as needed.  Residents are expected to learn how to shut off the water to their toilet in the event of an overflow, and they are expected to shut off the water at the first sign of a malfunctioning toilet.  Residents should also contact Public Safety immediately if they suspect any plumbing in their room or apartment is malfunctioning. Residents will be held financially accountable for any damage to their room or the building if they misuse a toilet or other plumbing, either negligently or maliciously. 

Quiet/Courtesy Hours

Residents are expected to be considerate and courteous to others at all times. Sound levels need to be such that noise is confined to the individual’s residence. Courtesy hours are in effect 24 hours a day, seven days a week. This includes holidays, summer session, Interterm, weekends and any period when classes are not in session. The right to study and sleep always supersedes the privilege to entertain oneself or others.  

Quiet hours are: Sunday through Thursday from 10 p.m. to 10 a.m. and Friday through Saturday from midnight to 10 a.m. Starting Friday at 8:00 p.m. before finals week of each semester, including Interterm, there are 24-hour quiet hours in the residence areas. Quiet hours may be extended if necessary for University-sponsored events.  

Use of musical instruments may be restricted if it violates quiet or courtesy hours. Any musical practices may be restricted if they become disruptive to other residents or staff. There are designated practice rooms that can be accessed by going to the Residential Support Desk in the Henley basement. 

Residents will be held responsible for causing car alarms, repeated car horns, or for failing to promptly turn off their car alarms, especially if the alarms violate quiet/courtesy hours. Cars may be towed for violating this policy.  

Room Alterations

Excessive wall hangings or decorations are not permitted in residence hall rooms, or apartments. Nothing can be attached to or hung from the ceiling. This includes tapestries, decorative lamps, posters, or streamers. Installing fans and door hangers or painting walls and/or ceilings are not permitted. (Please see the Residence License Agreement and the Fire Safety and Equipment policy in the Student Conduct Code). White sticky tack and removable adhesive hanging strips are the only approved form of adhesive for hanging items to a wall. The use of push pins, nails and screws are prohibited. Any wall or paint damages created from hanging decorations on a wall, regardless of the method of hanging, may be cause for a charge upon check-out. 

Room/Apartment/House Assignment Change Requests

Residents who are not satisfied with their current living situation may initiate a request to change their housing assignment. Requests may be made by contacting their Resident Director or Area Coordinator. Requests are considered based on the availability of unassigned spaces in housing. Any student who moves into a new room assignment without written approval from Residence Life and First Year Experience staff may be moved back to their original assignment, may be required to pay an Improper Check-In fee ($65), and may be subject to conduct review.  

Students who are approved to change housing assignments will be financially responsible for the possible change in rate of their new housing assignment based on building and number of residents occupying the room assignment. Residents may not request that their roommate be moved.  

Room/Apartment/House Entrance and Search

1. When the resident of a room submits a work request, the request grants Facilities staff members permission to enter the student’s residence without prior notice in order to investigate and complete the work, even if the student is not present.
2. If there is a concern that a resident’s health and/or safety is in jeopardy, Residence Life and First Year Experience staff or Public Safety staff will enter a room without prior notice, depending on the urgency of the situation.
3. Health and Safety inspections will occur at least twice a year by the Residence Life and First Year Experience staff in partnership with Facilities Management. Room entrance is necessary to perform these inspections. Residents do not need to be present for these inspections and may not interfere with the inspection schedule.
4. While engaged in the performance of duties within the residence hall community, Chapman University officials (Public Safety officers and Residence Life staff) have occasion to come upon situations that require the search of a residence. These encounters are based on the premise of “Cause” (Reasonable Suspicion). Reasonable suspicion consists of:
   1. Personal observation of alleged policy violations or illegal activity.
   2. Reasonable suspicion to believe that a policy violation or something illegal is taking place (this can be based on sight, smell, statements or sounds).

Searches based on reasonable suspicion may require looking into areas of concealment (e.g. refrigerators, closets, drawers, etc.). This is based on seeking out additional policy violations that the officials believe are present based on circumstances at that time.

As a general rule, campus officials will try to obtain the consent of the resident(s) involved when conducting a search. However, this is not required, and at times searches will be conducted without the permission of the resident(s).

When University officials are conducting room searches, a Residence Life Staff member (Resident Advisor, Resident Director, Area Coordinator, Assistant Director, etc.) will be present whenever possible.

Social Gathering Policy

Residence Life and First Year Experience encourages students to socialize and invite guests to their residence, as long as it does not disrupt the community and/or involve any policy violations. For safety reasons, students in the residence halls may not have more than eight guests or other students in their room; residents of the apartments, Sandhu suites, and The K suites may not have more than 12 guests or other students in their apartment. This includes guests or other students who may be either inside or outside the residence. These limits will be used when staff members are called to respond to a social gathering. 

Any person, including a current student, who is not assigned to a residence hall room but is in the building or room for the purpose of visiting students who are assigned to the room is considered the guest of the student being visited. All guests who are not enrolled Chapman University students must be registered online. 

Any social gathering that violates this policy will be dispersed immediately by Residence Life staff and First Year Experience and/or Public Safety officers and will result in conduct review. When a social gathering is dispersed, all guests or other students must immediately leave the residence. The resident host, their guests, and other students present are required to cooperate with the staff and assist with the immediate dispersing of the social gathering. Any resistance, verbal or physical, toward University officials may result in loss of housing privileges, sanctions, and/or arrest by law enforcement. 

Furthermore, all social gatherings must comply with the policies listed in the Student Conduct Code and other University policies, including, but not limited to, Identification, Quiet Hours and Alcoholic Beverages policies University staff will respond to any social gathering of two or more students or guests anywhere in the residential areas that may be violating a university policy, and the gathering will be dispersed immediately. 

Solicitation

No door-to-door solicitation for ticket sales, cash donations (including non-profit organizations), drawings, raffles, magazines, newspapers, candy, or food or any other money exchanges will be permitted in University residence halls or apartments. If solicitors approach a resident’s door, residents should call Public Safety at (714) 997-6763.

Water Use

Car washing is not permitted in Residence Life parking lots. Hoses and Slip-n-Slides are not permitted in the areas in and around University residence halls and apartments. Please be aware that squirt guns violate the Weapons Policy.

APPENDIX 5

Alcohol and Substance Abuse Policy

To comply with the Drug Free Schools and Communities Act of 1989 (DFSCA) and subsequent amendments, students and employees of Chapman University are informed that strictly enforced policies are in place which prohibit the possession, use or distribution of any illicit drugs, including alcohol, on Chapman University property or as part of any Chapman University-sponsored activity unless event-specific permission is given for of-age students to consume alcohol moderately. Students are also subject to all applicable legal sanctions under local, state and federal law for any offenses involving illicit drugs on Chapman University property or at Chapman University-sponsored activities.

Chapman University affirms that illegal drug use is unlawful and harmful. The use of illegal drugs and alcohol abuse by students and employees could result in cognitive deficits, loss of productivity, and other health risks. These risks include an increased risk of accidents, which may result in death or permanent injury. Free, confidential counseling for alcohol and other drug abuse issues is available to students and employees through the Chapman University Counseling Services, Health Services, and the employee assistance program. Other resources may include assessment, individual counseling, educational programs, materials, and referral and case management through community agencies, all of which might include a fee.

Alcohol Policy

The following sections describe Chapman University policy regarding the sale, service, distribution, and consumption of alcoholic beverages on university property or at Chapman University-sponsored events in accordance with federal, state and local laws.

Basic Guidelines

Students who are 21 years of age or older are permitted to possess and consume alcohol in designated university housing rooms. Students who are of legal drinking age may not share or provide alcohol to any students, employees or guests who are under 21 years of age. Those under the minimum legal drinking age of 21 years are not permitted to possess or consume alcohol anywhere on university property or at university-sponsored events. Violations of this policy include:

• The sale, possession, use, consumption, production, purchase, or provision of alcoholic beverages to or by any person under the age of 21.
• Requiring medical attention and/or engaging in disorderly or disruptive conduct due to intoxication causing University officials to respond, even if the subject is over the age of 21.
• Hosting events providing alcohol without first securing authorization from the Vice President and Dean of Students or designee and adhering to the guidelines provided.
• Possessing open containers or consuming alcoholic beverages in any outside location on the University’s premises, near any University-owned pool or swimming facility, at events without prior authorization, or in public areas inside University buildings including: residence halls, Davis Community Center, Student Union, campus or residence hall fitness centers, residence hall floor lounges, hallways, or quad areas, except with permission from the Vice President and Dean of Students or designee.
• Consuming alcohol in a University residence when an individual under the age of 21 is present in the same setting.
• Being under the age of 21 and knowingly in the presence of alcohol in a University residence hall space regardless of the amount of time spent in that residence hall space.
• Possessing kegs, common source containers or devices designed for the rapid consumption of alcohol (e.g., beer bongs, funnels.); engaging in behavior (e.g., games like beer pong, flip cup) that promotes the rapid or excessive consumption of alcohol.
• Providing alcohol with the intent of taking advantage of another.

Illegal/Controlled Substance Policy

The following sections describe Chapman University’s policy regarding the sale, manufacture, distribution, possession and use of illegal/controlled substances on or off Chapman University property or at Chapman University-sponsored events or programs in accordance with federal, state and local laws. Violations of this policy include:

• Use, possession, sale, distribution and/or production of narcotic or other controlled substances (including marijuana), or acting as an accessory, liaison, or facilitator for any of the above, except as expressly permitted by law. 
• Requiring medical attention and/or engaging in disorderly or disruptive conduct due to substance use causing University officials to respond, even if the subject legally consumed the substance.  See Appendix 6 for the Medical Amnesty Policy. 
• The possession or use of marijuana, even with a medical recommendation or medical license, is prohibited on University property in compliance with federal law. Any drugs and/or paraphernalia found to be in a student’s possession, University residence, vehicle, or assigned area will be considered to be in the possession of the student whether or not the student is the individual who purchased or furnished the drugs, paraphernalia, or handmade drug use device. Confiscated paraphernalia will not be returned to students at any time.  
• Being in the presence of and having knowledge of an illegal substance in a University residence regardless of the amount of time spent in that residence.  
• Illegal or improper use of prescription or over-the-counter medicines, even where lawfully prescribed. All prescription medicines must be kept in their original bottle and must have the prescription from the doctor noted on the bottle. Prescription medicines found without their prescription attached will be confiscated until such time that the prescription can be produced. All prescription medications must be prescribed to the person in possession of the medication.  
• Possession of drug paraphernalia (i.e., rolling papers, pipes, bongs, etc.) for intended or implied use of any form of illegal substance) regardless of whether it is purchased or handmade, even as props for filming. 
• Possessing paraphernalia that contains or appears to contain any form of an illegal substance. 
• Use of a legal substance in an improper manner (e.g. ingesting a cleaning chemical, inhaling other chemical substances for the purpose of intoxication).  
• Providing drugs with the intent of taking advantage of another. 
• Using mail services to purchase, pass, or distribute illegal substances 
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The possession or use of marijuana, even with a medical recommendation or when the student is 21 years of age or older, is prohibited on University property.

Any drugs and/or paraphernalia found to be in a student’s possession, residence, vehicle, or assigned area will be considered to be in possession of the student whether or not the student is the individual is the person who purchased or furnished the drugs or paraphernalia.

Students must be able to provide a prescription (such as a bottle or a written prescription from a doctor) for prescribed medications. Prescription medicines found without their prescription will be confiscated until such a time that a prescription can be produced.

This policy provides flexibility for the Chapman University in addressing drug-related offenses which occur on- or off-campus. Moreover, it permits the Chapman University to address its fundamental mission of holistic education and the development of human potential. While recognizing that there is a need to address violations related to the use or possession of controlled substances, the Chapman University must address the education and well-being of all its students and employees. In addition to Chapman University imposed sanctions, students and employees are subject to all legal sanctions under federal, state and local law for any offenses involving illegal drugs on Chapman University property or at Chapman University activities.

Safe Harbor

The Chapman University has a Safe Harbor rule for students. The Chapman University believes that students who have a drug and/or alcohol addiction problem deserve help. If any Chapman University student brings their own use, addiction or dependency to the attention of Chapman University officials outside the threat of drug tests or imposition of the conduct process and seeks assistance, a conduct complaint will not be pursued. A written action plan may be used to track cooperation with the Safe Harbor program by the student. Failure to follow the action plan will nullify the Safe Harbor protection and the campus conduct process will be initiated.

Information Regarding the Impact of Alcohol and Other Drug Use

Information regarding health risks of alcohol and drug use can be found in the University’s annual policy notification.

APPENDIX 6 

Good Samaritan and Amnesty Policies

Chapman University cares about the safety and welfare of each member of its community. At times, community members may need assistance. Sometimes students are hesitant to call assistance for fear that the student needing assistance or themselves may be charged with university policy violations. Chapman University hopes to remove this fear by clarifying the policies to encourage students to report sexual misconduct and to seek assistance for themselves or others who need help.

The Good Samaritan policy applies to students seeking help on behalf of other students and the medical amnesty policy applies to the person(s) in need of medical attention. The sexual misconduct amnesty policy applies to both any witnesses and the complainant in an incident.

These policies only apply to violations of the Code.  All other matters (such as employment, athletic eligibility/participation, leadership or volunteer positions and similar circumstances) may be addressed separately as appropriate by University personnel. This policy does not prevent action by police or other legal authorities. See also the Student Sexual Misconduct Policy.

Good Samaritan Policy

The Good Samaritan policy allows the University to eliminate conduct consequences as articulated in the Student Conduct Code for students, who may be under the influence of alcohol or other substances, who make a good faith call for medical or other help on behalf of another student (See also Sexual Misconduct Policy). This policy applies in situations involving alcohol, other drugs, interpersonal violence, and other situations considered dangerous by a reasonable individual. This means that no formal university conduct actions or sanctions will be assigned to the reporting student(s) for minor violations relating to the incident. The incident will still be documented and educational interventions may be required as an alternative to conduct action. This policy does not protect against repeated or serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.

Medical Amnesty Policy

The medical amnesty policy is a reduction in the conduct consequences for students who receive medical attention due to alcohol intoxication, alcohol poisoning, or other drug intoxication. Students who receive medical attention for alcohol and other drug intoxication will be required to complete educational interventions. This means that no formal university conduct actions or sanctions will be assigned to the student, unless the student fails to complete the assigned educational interventions. This policy shall only apply to a student’s first alcohol/drug policy violation that requires medical attention, regardless of how the response was initiated. Additionally, this policy does not protect against serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc. 

Sexual Misconduct Amnesty Policy

To encourage and support the reporting of incidents of sexual misconduct, students who participate as witnesses or complainants in sexual misconduct investigations covered by the Student Sexual Misconduct Policy will not be held accountable for violations of the Code that may have occurred at the time of or as a result of the incident in question (for example, being under the influence of alcohol or other drugs), unless the University determines that the violation was egregious. Egregious violations include, but are not limited to, actions that place the health or safety of another other person at risk or that involve academic dishonesty.

APPENDIX 7

Posting Procedure

All postings and publicity in conjunction with Student Affairs or posted in or around Argyros Forum must adhere to the following guidelines:

• Postings may not violate the Student Conduct Code. 
• Items must visibly include the sponsoring group, department, or individual and contact information.  
• Postings may not be placed on windows, glass, wood or in a manner that impedes upon pedestrian or vehicle traffic. 
• Postings may not be placed on campus art. Certain pieces of campus art rest on support structures. Posting is permitted on these support structures, provided postings do not block, cover, or otherwise alter any plaque, inscription, or other message present on the support structure. 
• Postings may not conceal or obstruct exit signs, manual pull fire alarms, fire extinguisher cabinets, fire sprinklers, or other life safety equipment. 
• Decorative materials are not allowed to cover vision lites (the small windows) on doors, thereby concealing someone on the other side who may be injured by the opening of the door. 
• Postings may not contain language or images that promote violation of University policy. 
• Postings containing information written in a language other than English must have an English translation on said postings, with the exception of the names of registered student organizations. 
• Tacks should only be used on bulletin boards. Painter’s tape or string is required for posting in all other areas on campus – posting should not be done with tape or stickers.  
• Postings should be removed within 24 hours after the conclusion of the event. Note: every two weeks, staff will remove all postings for which the date of the promoted event or activity has passed. 
• All postings by unrecognized student groups shall expressly disclaim, in font no smaller than ten (10) point font size, any affiliation with or recognition or sponsorship by the University. The following language is approved for use: “This group is not affiliated with, recognized by, or otherwise endorsed by Chapman University in any manner.”  
• Any postings using the Chapman logo must meet the Strategic Marketing and Communications policies. 
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Leaflets, Pamphlets and Handbills

Leaflets, Pamphlets and Handbills and similar informational literature may be used in association with on-campus groups, events and activities, including groups, events, and activities not recognized or sponsored by the University. In the case of unrecognized student groups, only Chapman student members of the group may distribute such informational literature. Handbills may be distributed in conjunction with the renting of outdoor space by unrecognized student groups. Contact the Department of Student Engagement for vending policies and procedures.

• Handbills may only be distributed in person, to individuals. 
• Handbills cannot be placed on cars or left on tables. 
• Handbills may not be distributed in a manner that impedes the flow of traffic (automobile or pedestrian), disrupts activity taking place in any classroom or building, is harassing, or deemed solicitous in nature. 
• Handbills may not be distributed inside any building, unless the group has reserved a table with the office of Institutional Event Management. 
• No student group, whether recognized or unrecognized, may distribute handbills or similar materials during the weeks designated for fraternity rush and sorority recruitment or during the two weeks preceding such periods.  
• Distribution by students of informational literature or commercial publicity by or for unsanctioned off-campus parties or by or for commercial entities, or for financial gain is only permitted in accordance with the University vending program. Please contact the Department of Student Engagement for vending policies and procedures. 
• Any items using the Chapman logo must meet the Strategic Marketing and Communications policies. 
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Chalking

• Chalk may not be used on stairs, brick, wood, stone, pebbled concrete, buildings, planters, benches, vertical surfaces or painted surfaces.
• Black chalk may not be used at any time.
• All chalking must adhere to the posting requirements listed above, including removal after events. Any chalking may be removed during the normal sidewalk cleaning schedule.

Failure to follow these posting guidelines may result in the removal of postings or chalking without notice and the loss of future ability to post or chalk or handbill distribution opportunities. Additional Student Conduct Code action may also accompany the failure to adhere to section a. as defined in the Student Conduct Policies.