» Appendices

APPENDIX 1

Procedures Afforded to Students in the Student Code Process

1. To receive notice of the date, time, and place of the hearing, pursuant to this Code or other policy as applicable.
2. To receive written notice of the alleged Code violations and have those charges explained clearly and fully.
3. To have the opportunity to review all materials concerning the charges.
4. To refute oral and/or written statements provided by a respondent, complainant, witness or investigator.
5. To provide witnesses and witness statements pursuant to this Code or other policy as applicable.
6. To be advised of the appropriate appeal process.
7. To be accompanied by a support person as described in this Code.
8. To submit a written statement outlining their perspective on the incident that initiated the conduct process.
9. To not respond to questions asked by a conduct officer(s) or investigators.

Note: When particular situations (Study Abroad, Travel Courses, Interterm Courses, etc.) necessitate a modified process, Appendix 1 will be adjusted to accommodate the modification.

APPENDIX 2

Family Educational Rights and Privacy Act (FERPA)

The University’s Annual Notification is continually posted and available on the University Registrar’s website.

APPENDIX 3

Academic Integrity Policy

Principle

Chapman University is a community of scholars that emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will be subject to sanction by the instructor/administrator and referral to the University’s Academic Integrity Committee, which may impose additional sanctions up to and including expulsion.

Please see the full description of Chapman University’s Policies on Academic Integrity.

Academic Integrity policies and procedures apply to all Chapman University undergraduate students and graduate students, although graduate programs may have program-specific academic integrity policies. Please check with the specific graduate program for more information. Graduate programs that operate with program-specific academic integrity policies, include but are not limited to:

• Dale E. Fowler School of Law – School of Law Honor Code 
• School of Pharmacy – Academic Integrity Policy

APPENDIX 4

Residence Life Policies and Procedures

The purpose of the Residence Life Policies & Community Standards is to provide a safe, inclusive living community and to create learning opportunities that support the holistic growth of each resident. As a member of the Chapman Community, each student is responsible for understanding and abiding by these standards, policies, and procedures. By completing and signing the Residential Life Agreement, and taking occupancy of a residential life room, suite, or apartment, the resident agrees to abide by all of these policies and regulations. Students are expected to engage in responsible and appropriate conduct that reflects the University’s mission. This document outlines specific residence life community expectations.

Animals

Animals and pets are prohibited in residence halls and apartments. This includes animals or pets of visitors regardless of length of stay. However, the following exceptions apply:

• Service Animals – Those having a disability that requires a Service Animal as an accommodation are advised to coordinate with Chapman Disability Services to document their service animal, to ensure it is documented that it will be present as an accommodation and is not a prohibited pet.
• Emotional Support Animals – Requests for accommodations for service animals or emotional support animals must be made in advance of the animal arriving on campus by contacting Residence Life and First Year Until a student receives written approval for their emotional support animal, these animals will be subject to the pet policy expectations set forth in this section and in the Student Conduct Code.
• Aquarium fish in tanks should not exceed 10 Limit one per residence hall room or apartment.

Disability Services and Residential Life First Year Experience students who require animals on campus are required to abide by the expectations and policies applicable for these animals. Any violations of said policies may result in disciplinary actions, which may include removal of the animal from residential facilities.

Residents may not feed or shelter stray animals. If a pet or stray animal is found in a room, the resident(s) of the room must immediately remove the animal, or the University will take appropriate action to remove and protect the animal.

Balconies, Stairs, and Walkways Safety

Fire regulations require 3’ (feet) of clearance to all doors of your apartment. Balconies, sidewalks, stairways and walkways are not to be used as storage areas. Nothing should be left on the stairways, walkways or balconies at any time, including but not limited to clothing, furniture, or garbage in the area around the residence room or apartment.

Chapman Court, Chapman Grand & Davis Apartments

Chapman Grand and Davis residents may have a reasonable amount of patio furniture based on the size of their patio as determined by Residence Life and First Year Experience staff. Only plastic resin or metal furniture designed for outdoor use may be used; wood patio furniture is not allowed. Residents may have no more than three small plants on their balcony area, which may not be hung or placed on the railing. Residents are not to use windows, patios, or balconies as a means of entrance or exit. See also: Egress and Building Safety policy listed in the Student Conduct Code.

Candles, Incense, and Open Flames

Candles are prohibited in all residence halls and apartments. Open flames are only allowed in apartment kitchens. Items that require an open flame to operate (e.g., Bunsen burner, candles, including decorative, oil burners, lighters, matches) are not allowed in any residential facilities. Burning incense and herbs is also prohibited. See Also: Fire Safety & Equipment.

Check-In Procedure

At the time of check-in, each resident is required to sign and complete all check-in paperwork, key information and the Room/Apartment Inventory Form (RIF). It is the responsibility of each resident to verify the information recorded on the RIF and report any necessary additions to the form to the appropriate hall office within 72 hours of check-in. Students who fail to follow the check-in procedure will be fined $65 for an Improper Check-In. Check-in will be available only during times designated by the Residence Life and First Year Experience staff. Mailbox keys (for Davis and Panther Village residents) and box numbers are assigned to each resident and will be available for pick-up at the time of check-in at the appropriate hall office.

Check-Out Procedure

To officially check out, the student must make an appointment with a Residence Life staff member or go to the appropriate hall office during the office’s open hours. During the spring semester, pre- inspections prior to check-out are not required but are available by contacting the building’s Resident Director or Area Coordinator. At the time of check-out, the student’s check-out paperwork will be provided by the Residence Life staff member. As a part of check-out, students will turn in their mailbox keys (if applicable) and will complete all of the check-out paperwork. Failure to complete the check-out procedures will result in a minimum $65 Improper Check-Out fine. Students who fail to move out on their scheduled check-out day will be charged per the terms of the RLA.

Following check-out, the Resident Director or Area Coordinator will inspect the housing assignment to ensure that it has been cleaned, is in good condition, and has all the furniture that was present at the time of check-in. (This is done by comparing the condition of the room with the information on the RIF completed at check-in.) The resident will be held financially responsible for any damage and/or missing furniture that is not listed on the RIF.

Assignment Changes

Assignment changes are generally not allowed during the first two weeks of classes during the fall and spring semester or during the month of May. Requests must be approved before a resident can check out of their space.

Cooking/Kitchens

Cooking is allowed only in kitchens. Cooking in residence hall rooms or in non-kitchen areas is strictly prohibited. Microwaves other than approved combination microwave/refrigerator units are prohibited in the residence halls. Microwave/refrigerator units must use a single power supply and meet the cubic feet requirement in “Electrical Safety & Appliances.”

Damage to Room and Common Areas

Residents and/or their guests who accidentally or intentionally damage or vandalize any residential community property and/or property belonging to any member of the campus community will be required to make restitution for the costs of repairs and replacement of property. Additionally, student conduct and/or civil or criminal action may be pursued.

Electrical Safety & Appliances

Extension cords are not permitted. UL-approved grounded power strips with circuit breakers should be used for all electrical accessories. No modifications to, or changes in, electrical wiring are permitted.

 Approved Applicances in Residence Halls

• Clothing iron
• Coffee makers
• Refrigerators smaller than 4.0 cubic feet and micro-fridges (microwave/refrigerator combination units).

Due to the health and safety issues inherent in high-density living environments, the following are prohibited in the residence halls:

• Hot plates
• Electric skillets or grills
• Toaster ovens,
• Halogen lights
• Sun lamps, hibachi’s,
• Electric heaters,
• Rice cookers,
• Refrigerators larger than 4.0 cubic feet,
• Microwaves (other than the approved combination microwave/refrigerator),
• Any major appliances or devices deemed unsafe by Residence Life or Public Safety Staff.

Possession of these items in a residential room, whether in use or not, constitutes a violation of this policy. Prohibited items will be confiscated, and students found in violation of the policy may be subject to fines of up to $100 per item. Please refer to the Fire Safety policies for more information.

Small kitchen appliances are permitted in the common living areas of our Continuing living spaces, including Sandhu Residence Center Suites, Glass Apartments, Davis & Harris Apartments, Chapman Court, Chapman Grand, Panther Village Apartments, and The K.

Furniture

All furniture must remain in the room in which it was originally placed. Students will be charged the replacement costs of any furniture that is missing or damaged at the end of the year. Students may not trade furnishings with other students or move furniture to other University-owned residence halls, or apartments. The University will not provide additional furniture beyond the basic set-up in each residence hall room. Waterbeds are not permitted in the residence halls or apartments.

Health and Safety

Residents are responsible for maintaining a clean, safe and sanitary living area inside the residence hall rooms and apartments and the surrounding areas, including exterior areas, balconies, walkways, lawns, etc. The living area must be in a clean, orderly condition throughout the year and at the time of check-out. Students are responsible for the cleanliness of their residence, including the bathroom, throughout the year.

At least twice a year, the Residence Life staff will conduct Health and Safety Inspections with Facilities Management staff. Residents who are found to be in violation of university policies during these inspections may be subject to the student conduct process.

Potentially dangerous items found during Health and Safety Inspections will be confiscated without the option of being returned. In addition to fines and confiscation, some items may be destroyed, including but not limited to: drugs, drug paraphernalia, directional signs, weapons, alcoholic beverages, and candles.

Housing Selection

Housing selection is the process that allows current students to choose their housing assignment and roommates for the upcoming year. During the spring semester, the Residence Life and First Year Experience staff coordinates housing selection. Students must participate in housing selection to be eligible for a housing assignment for the next academic year. Residence Life and First Year Experience attempts to make this process fair and equitable for all involved. If a returning student fails to meet all deadlines in housing selection, the student may lose the opportunity to sign up for on-campus housing or will be assigned only after all new student applications have been processed. Students on a hold with the Business Office may not be able to select during the main housing selection process until their hold has been cleared.

Improper Residence Entrance/Exit

Residents who improperly enter or exit gates, residence halls, lounges, offices, or their or others’ rooms, or apartments by misusing keys, ID cards, or lockout codes will be subject to the student conduct process. Additionally, improperly entering or exiting a residence hall by misusing, breaking or removing windows, screens and/or doors will be subject to the student conduct process. Removal of a window screen may result in a fine of $50.00, as well as the cost for other damages if appropriate. (Also see Lockouts.)

Keys

Residents are issued access to their assigned room, or apartment. Residents are not permitted to loan keys or Chapman ID cards to others, including other students, friends, or family members. If a student is granted temporary access to a residence hall space with a temporary keycard, the student must utilize the keycard only for their own entry to the space. The student must return the temporary key to Residence Life staff at the end of the student’s temporary stay in the residence, as determined by Residence Life and First Year Experience. Keys, including mailbox keys, may not be duplicated. If a mailbox key has been damaged, duplicated or misplaced, there is a $40 charge for re-keying the mailbox. Failing to turn in their key upon check-out will also result in a $40 re-key charge.

Chapman student ID cards act as a key to gain access to residence hall rooms, gates, and laundry rooms. Residents who are locked out of their rooms should go to the Residential Support Desk (RSD). Residents who need to replace a missing ID card must purchase a replacement at the Service Desk located in the library. After every 5 lockouts, a student will be charged a $25 fine. After 10 lockouts, the matter may result in a conduct violation. Cards can be reprogrammed for rooms at both the Service Desk and in designated hall offices.

Locks

Residents who tamper with the locking mechanism on their doors endanger their own safety and the safety of other residents. Residents found tampering with locking mechanisms will be subject to the student conduct process and restitution costs for damages. Residents cannot add/replace locks anywhere in their residence (this includes but is not limited to: doors, windows, closets, desks, etc.) that would prevent access or entry by University staff. In doing so, residents may be charged and subject to the student conduct process.

Lockouts

If residents are locked out, they must notify University officials to gain entrance to their room, or apartment. If it is between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday, residents can go to the main office of Residence Life and First Year Experience on the second floor of the Davis Community Center, or call (714) 997-6603. From 9:00 a.m. - midnight, the Residential Support Desk located in the basement of Henley Hall can also provide lockout assistance. If it is after hours, the resident should call the Resident Assistant on Duty for their building/area. After 5 lockouts, a student will be charged a $25 fine. After 10 lockouts a report will be filed for Residential Life Staff to review for a conduct process.

Lofts/Lofting

For safety reasons and preservation of facilities, students are not permitted to use cinder blocks or other bed-raising mechanisms. For safety reasons including earthquake safety, students are prohibited from stacking furniture, such as dressers or beds. Students who wish to have individual beds bunked must follow proper protocol with Residence Life staff and Facilities Management by submitting a Room Configuration Request form. Students found in violation of the policy may be charged a fine of $100 per item and subject to the student conduct process.

Lounge and Common Areas

Misuse, abuse, theft, or destruction of University property is not permitted. Violators of this policy are subject to conduct review, which may result in financial liability, assigned sanctions, and/or loss of housing privileges. If furniture or other University property is missing, students will be fined per item. In addition, actions of residents and/or their guests that require excessive cleaning and/or maintenance will not be tolerated. The resident(s) responsible will be held financially responsible for any damage they cause. Residents may not sleep overnight in University lounges or public areas unless it is in conjunction with a university-sponsored event and approved by the Resident Director or Area Coordinator of the building. Quite hours and Courtesy hours still apply.

To reserve a lounge or common area, residents should email the Resident Director or Area Coordinator of the building. Residents who fail to reserve space in lounges and community areas may be asked to vacate. Priority is given to the group, club, organization, or individual that reserved the space. Groups, clubs, organizations, or individuals will also be held responsible for damage that occur during their use of the lounge or common area. Groups or individuals will be held personally and/or financially responsible for any necessary cleaning or trash removal in the case of excessive trash or debris left behind. 

Mail and Packages

All residents are assigned an individual mailing address for the residential area. Residents will be notified via Chapman e-mail when packages or mail are ready for pick up. Residents who receive mail that does not belong to them or their mailbox partner should label it “Return to Sender” and either put it in the appropriate mislabeled mail slot or give it to the mail/package room staff.

Chapman Court, Chapman Grand, Davis Apartments, and Panther Village & The K

Mail and packages will be delivered to your building. Residents will receive a mailbox key at check-in and should respect roommates' mail and packages that are delivered.

Henley, Pralle-Sodaro, Glass, Sandhu and Morlan halls and Harris Apartments

Mail and packages are delivered to either the Davis Community Center package room or the Sandhu Conference Center package room below the Randall Dining Commons.

Motorized and Non-Motorized Vehicles

Residents must register their bicycles with the Department of Public Safety. Bicycles may only be stored in bike racks outside the building, student rooms, and apartments. Bicycles cannot be stored in hallways or other public common areas. Residents must obtain approval from roommates before storing bicycles in shared rooms. See also: Bicycle Operations and Parking listed in the Student Conduct Policies.

Vehicles, including, but not limited to, bicycles, skateboards, scooters, or skates, may not be used in the interior of buildings, on balconies, ledges, or any areas which may cause injury or damage to facilities. No motorized vehicle (including e-bicycles, hoverboards, e-scooters, etc. ) can be stored or brought into Chapman Housing facilities.

Plumbing

University residence hall rooms and apartments use low-flow toilets to conserve water. Toilet paper and bodily waste are the only flushable items. Students may not dispose of period products, paper towels, baby wipes, personal cleaning wipes, or any other items in the toilet. These items should be disposed of properly in the trash. Residents are encouraged to purchase their own plunger for use as needed. Residents are expected to learn how to shut off the water in the event of an overflow or first sign of a malfunctioning toilet. Signage and instructions will be placed in every room and training will be provided by residential life staff. Residents should also contact Residential Life Staff immediately if they suspect any plumbing in their room or apartment is malfunctioning. Residents will be held financially accountable for any damage to their room or the building if they misuse a toilet or other plumbing, either negligently or maliciously.

Quiet/Courtesy Hours

Residents are expected to always be considerate and courteous to others. Sound levels need to be such that noise is confined to the individual’s residence. Courtesy hours are in effect 24 hours a day, seven days a week. This includes holidays, summer sessions, Interterm, weekends, and any period when classes are not in session. The right to study and sleep always supersedes the privilege to entertain oneself or others.

Quiet Hours:

• Sunday – Thursday from 10:00 m. to 10:00 a.m.
• Friday – Saturday from 12:00 m. to 10:00 a.m.

Starting Friday at 8:00 p.m. before finals week of each semester, including Interterm, there are 24-hour quiet hours in the residence areas. Quiet hours may be extended if necessary for university-sponsored events. 

Use of musical instruments may be restricted if it violates quiet or courtesy hours. Any musical practices may be restricted if they become disruptive to other residents or staff. There are designated practice rooms that can be accessed by going to the Residential Support Desk in the Henley basement.

Residents will be held responsible for causing car alarms, repeated car horns, or for failing to promptly turn off their car alarms, especially if the alarms violate quiet/courtesy hours. Cars may be towed for violating this policy.

Room Alterations

Poster and decoration may be attached only to the interior walls an only with materials that will not cause any permanent damage. Nothing can be attached to or hung from the ceiling. This includes tapestries, decorative lamps, posters, or streamers. Permanent alterations, such as painting the room or installing equipment, is prohibited. Holiday decorations inside the rooms are permitted only if they are safe and do not present a fire hazard. Cut/live trees and foliage are prohibited (Please see the Residence License Agreement and the Fire Safety and Equipment policy in the Student Conduct Code). White sticky tack and removable adhesive hanging strips are the only approved form of adhesive for hanging items to a wall. The use of push pins, nails and screws are prohibited. Any wall or paint damage created from hanging decorations on a wall, regardless of the method of hanging, may be cause for a charge upon check-out.

Room/Apartment/House Assignment Change Requests

Residents who are not satisfied with their current living situation may initiate a request to change their housing assignment. Requests may be made by contacting their Resident Director or Area Coordinator. Requests are considered based on the availability of unassigned spaces in housing. Any student who moves into a new room assignment without written approval from Residence Life and First Year Experience staff may be moved back to their original assignment, may be required to pay an Improper Check-In fee ($65), and may be subject to conduct review. 

Students who are approved to change housing assignments will be financially responsible for the possible change in rate of their new housing assignment based on building and number of residents occupying the room assignment. Residents may not request that their roommate be moved.

Room/Apartment/House Entrance and Search

University officials including the Residence Life and First Year Experience staff, Public Safety, and Facilities Management staff members must respect students’ rights to privacy. The staff members working in Residence Life and First Year experience, Public Safety, and Facilities Management will not admit anyone into a residence hall room, or apartment who is not assigned to the space. If an individual’s belongings are locked in another resident’s room, or apartment, staff will not open the door. University officials do, however, reserve the right to enter a student room, or apartment for reasons of safety, sanitation, emergency, or to ensure compliance with University and Residence Life policies. In addition, a Room Entrance and Search may occur under the following conditions:

1. When the resident of a room submits a work request, the request grants Facilities staff members permission to enter the student’s residence without prior notice in order to investigate and complete the work, even if the student is not present.
2. If there is a concern that a resident’s health and/or safety is in jeopardy, Residence Life and First Year Experience staff or Public Safety staff will enter a room without prior notice, depending on the urgency of the situation.
3. Health and Safety inspections will occur at least twice a year by the Residence Life and First Year Experience staff in partnership with Facilities Room entrance is necessary to perform these inspections. Residents do not need to be present for these inspections and may not interfere with the inspection schedule.
4. While engaged in the performance of duties within the residence hall community, Chapman University officials (Public Safety officers and Residence Life staff) have occasion to come upon situations that require the search of a residence. These encounters are based on the premise of “Cause” (Reasonable Suspicion). Reasonable suspicion consists of:
   1. Personal observation of alleged policy violations or illegal
   2. Reasonable suspicion to believe that a policy violation or something illegal is taking place (this can be based on sight, smell, statements or sounds).

Searches based on reasonable suspicion may require looking into areas of concealment (e.g. refrigerators, closets, drawers, etc.). This is based on seeking out additional policy violations that the officials believe are present based on circumstances at that time.

As a general rule, campus officials will try to obtain the consent of the resident(s) involved when conducting a search. However, this is not required, and at times searches will be conducted without the permission of the resident(s).

When University officials are conducting room searches, a Residence Life Staff member (Resident Advisor, Resident Director, Area Coordinator, Assistant Director, etc.) will be present whenever possible.

Social Gathering Policy

Residence Life and First Year Experience encourages students to socialize and invite guests to their residence, as long as it does not disrupt the community and/or involve any policy violations. For safety of our residents we have placed a maximum capacity for their spaces:

Residence Halls

Students in the residence halls, this includes Henley, Morlan, Pralle-Sodaro, Sandhu, and Glass, may not have more than six (6) guests or other students in their room. 

Apartments

Residents of the apartments, Sandhu suites, and The K suites may not have more than ten (10) guests or other students in their apartment. 

These limits will be used when staff members are called to respond to a social gathering. Any person, including a current student, who is not assigned to a residence hall room but is in the building or room for the purpose of visiting students who are assigned to the room is considered the guest of the student being visited. All guests who are not enrolled Chapman University students must be registered online. 

Any social gathering that violates this policy will be dispersed immediately by Residence Life staff and First Year Experience and/or Public Safety officers and will result in conduct review. When a social gathering is dispersed, all guests or other students must immediately leave the residence. The resident host, their guests, and other students present are required to cooperate with the staff and assist with the immediate dispersing of the social gathering. Any resistance, verbal or physical, toward University officials, may result in loss of housing privileges, sanctions, and/or arrest by law enforcement.

Furthermore, all social gatherings must comply with the policies listed in the Student Conduct Code and other University policies, including, but not limited to, Identification, Quiet Hours, Illegal Controlled Substances, and Alcoholic Beverages policies University staff will respond to any social gathering of two or more students or guests anywhere in the residential areas that may be violating a university policy, and the gathering will be dispersed immediately.

Solicitation

No door-to-door solicitation for ticket sales, cash donations (including non-profit organizations), drawings, raffles, magazines, newspapers, candy, food or any other money exchanges will be permitted in University residence halls or apartments. If solicitors approach a resident’s door, residents should call Public Safety at (714) 997-6763.

Water Use

Car washing is not permitted in Residence Life parking lots. Hoses and Slip-n-Slides are not permitted in the areas in and around University residence halls and apartments. Please be aware that squirt guns violate the Weapons, Explosives, and Hazardous Materials

APPENDIX 5

Alcohol and Substance Abuse Policy

To comply with the Drug-Free Schools and Communities Act of 1989 (DFSCA) and subsequent amendments, students and employees of Chapman University are informed that strictly enforced policies are in place which prohibit the possession, use or distribution of any illicit drugs, including alcohol, on Chapman University property or as part of any Chapman University-sponsored activity unless event-specific permission is given for of-age students to consume alcohol moderately. Students are also subject to all applicable legal sanctions under local, state and federal law for any offenses involving illicit drugs on Chapman University property or at Chapman University-sponsored activities.

Chapman University affirms that illegal drug use is unlawful and harmful. The use of illegal drugs and alcohol abuse by students and employees could result in cognitive deficits, loss of productivity, and other health risks. These risks include an increased risk of accidents, which may result in death or permanent injury. Free, confidential counseling for alcohol and other drug abuse issues is available to students and employees through the Chapman University Counseling Services, Health Services, and the employee assistance program. Other resources may include assessment, individual counseling, educational programs, materials, and referral and case management through community agencies, all of which might include a fee.

Alcohol Policy

The following sections describe Chapman University policy regarding the sale, service, distribution, and consumption of alcoholic beverages on university property or at Chapman University-sponsored events in accordance with federal, state, and local laws.

Basic Guidelines

Students who are 21 years of age or older are permitted to possess and consume alcohol in designated university housing rooms. Students who are of legal drinking age may not share or provide alcohol to any students, employees or guests who are under 21 years of age. Those under the minimum legal drinking age of 21 years are not permitted to possess or consume alcohol anywhere on university property or at university-sponsored events. Violations of this policy include:

• The sale, possession, use, consumption, production, purchase, or provision of alcoholic beverages to or by any person under the age of 21.
• Requiring medical attention and/or engaging in disorderly or disruptive conduct due to intoxication causing University officials to respond, even if the subject is over the age of 21.
• Consuming alcohol in a University residence when an individual under the age of 21 is present in the same setting.
• Being under the age of 21 and knowingly in the presence of alcohol in a University residence hall space, regardless of the amount of time spent in that residence hall space.
• Possessing kegs, common source containers or devices designed for the rapid consumption of alcohol (e.g., beer bongs, funnels.); engaging in behavior (e.g., games like beer pong, flip cup) that promotes the rapid or excessive consumption of alcohol.
• Providing alcohol with the intent of taking advantage of another.
• Hosting events with alcohol on campus must be coordinated with Chapman’s food service provider (currently Sodexo), as required by the Facility Use and Event Policy.

Illegal/Controlled Substance Policy

The following sections describe Chapman University’s policy regarding the sale, manufacture, distribution, possession and use of illegal/controlled substances on or off Chapman University property or at Chapman University-sponsored events or programs in accordance with federal, state and local laws. Violations of this policy include:

• Use, possession, sale, distribution and/or production of narcotic or other controlled substances (including marijuana), or acting as an accessory, liaison, or facilitator for any of the above, except as expressly permitted by law.
• Requiring medical attention and/or engaging in disorderly or disruptive conduct due to substance use causing University officials to respond, even if the subject legally consumed the substance. See Appendix 6 for the Medical Amnesty Policy.
• The possession or use of marijuana, even with a medical recommendation or medical license, is prohibited on University property in compliance with federal law. Any drugs and/or paraphernalia found to be in a student’s possession, University residence, vehicle, or assigned area will be considered to be in the possession of the student whether or not the student is the individual who purchased or furnished the drugs, paraphernalia, or handmade drug use device. Paraphernalia may be confiscated by University staff and returned at a later date, unless required by law to be retained.
• Being in the presence of and having knowledge of an illegal substance in a University residence regardless of the amount of time spent in that residence.
• Illegal or improper use of prescription or over-the-counter medicines, even where lawfully prescribed. All prescription medicines must be kept in their original bottle and must have the prescription from the doctor noted on the bottle. Prescription medicines found without their prescription attached will be confiscated until such time that the prescription can be produced. All prescription medications must be prescribed to the person in possession of the medication.
• Possession of drug paraphernalia (i.e., rolling papers, pipes, bongs, ) for intended or implied use of any form of illegal substance) regardless of whether it is purchased or handmade, even as props for filming.
• Possessing paraphernalia that contains or appears to contain any form of an illegal substance.
• Use of a legal substance in an improper manner (e.g. ingesting a cleaning chemical, inhaling other chemical substances for the purpose of intoxication).
• Providing drugs with the intent of taking advantage of another.
• Using mail services to purchase, pass, or distribute illegal substances.

The possession or use of marijuana, even with a medical recommendation or when the student is 21 years of age or older, is prohibited on University property.

Any drugs and/or paraphernalia found to be in a student’s possession, residence, vehicle, or assigned area will be considered to be in possession of the student regardless of whether the student is the individual is the person who purchased or furnished the drugs or paraphernalia.

Students must be able to provide a prescription (such as a bottle or a written prescription from a doctor) for prescribed medications. Prescription medicines found without their prescription will be confiscated until such a time that a prescription can be produced.

This policy provides flexibility for the University in addressing drug-related offenses which occur on- or off-campus. Moreover, it permits the University to address its fundamental mission of holistic education and the development of human potential. While recognizing that there is a need to address violations related to the use or possession of controlled substances, the University must address the education and well-being of all its students and employees. In addition to Chapman University imposed sanctions, students and employees are subject to all legal sanctions under federal, state, and local law for any offenses involving illegal drugs on Chapman University property or at Chapman University activities.

Safe Harbor

The University has a Safe Harbor rule for students. The University believes that students who have a drug and/or alcohol addiction problem deserve help. If any Chapman University student brings their own use, addiction or dependency to the attention of Chapman University officials outside the threat of drug tests or imposition of the conduct process and seeks assistance, a conduct complaint will not be pursued. A written action plan may be used to track cooperation with the Safe Harbor program by the student. Failure to follow the action plan will nullify the Safe Harbor protection and the campus conduct process will be initiated.

Information Regarding the Impact of Alcohol and Other Drug Use

Information regarding the health risks of alcohol and drug use can be found in the University’s annual policy notification.

APPENDIX 6 

Good Samaritan and Amnesty Policies

Chapman University cares about the safety and welfare of each member of its community. At times, community members may need assistance. Sometimes students are hesitant to call assistance for fear that the student needing assistance or themselves may be charged with university policy violations.

Chapman University hopes to remove this fear by clarifying the policies to encourage students to report sexual misconduct and to seek assistance for themselves or others who need help.

The Good Samaritan policy applies to students seeking help on behalf of other students, and the medical amnesty policy applies to the person(s) in need of medical attention. The sexual misconduct amnesty policy applies to both any witnesses and the complainant in an incident.

These policies only apply to violations of the Code. All other matters (such as employment, athletic eligibility/participation, leadership or volunteer positions and similar circumstances) may be addressed separately as appropriate by University personnel. This policy does not prevent action by police or other legal authorities. See also Student Sexual Misconduct Policy and/or the Student Policy on Sexual Harassment Prohibited by Senate Bill 493.

Good Samaritan Policy

The Good Samaritan policy allows the University to eliminate conduct consequences as articulated in the Student Conduct Code for students, who may be under the influence of alcohol or other substances, who make a good faith call for medical or other help on behalf of another student (See also Sexual Misconduct Policy). This policy applies in situations involving alcohol, other drugs, interpersonal violence, and other situations considered dangerous by a reasonable individual. This means that no formal university conduct actions or sanctions will be assigned to the reporting student(s) for minor violations relating to the incident. The incident will still be documented and educational interventions may be required as an alternative to conduct action. This policy does not protect against repeated or serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.

Medical Amnesty Policy

The medical amnesty policy is a reduction in the conduct consequences for students who receive medical attention due to alcohol intoxication, alcohol poisoning, or other drug intoxication. Students who receive medical attention for alcohol and other drug intoxication will be required to complete educational interventions. This means that no formal university conduct actions or sanctions will be assigned to the student, unless the student fails to complete the assigned educational interventions.

This policy shall only apply to a student’s first alcohol/drug policy violation that requires medical attention, regardless of how the response was initiated. Additionally, this policy does not protect against serious violations of the Code such as, but not limited to, abusive behavior, failure to comply, interpersonal violence, and distribution of alcohol and/or other drugs, hazing, theft, property damage, etc.

Sexual Misconduct Amnesty Policy

To encourage and support the reporting of incidents and participation in investigations under the Student Policy on Sexual Harassment Prohibited by Title IX and/or the Student Policy on Sexual Harassment Prohibited by Senate Bill 493, students who participate in investigations under this policy will not be held accountable for violations of the Student Conduct Code that may have occurred at the time of or as a result of the incident in question (for example, being under the influence of alcohol or other drugs), unless the University determines that the violation was egregious. Egregious violations include, but are not limited to, actions that place the health or safety of another other person at risk or that involve academic dishonesty.