» Interrupted Enrollment and Re-Enrollment

Students may find it necessary to interrupt progress toward their degree; leave Chapman, and decide to return at a later date.

+ - Undergraduate Interrupted Enrollment

Undergraduate students who left Chapman University in good academic standing or on academic probation and were absent no more than four consecutive semesters (excluding interterm and summer sessions), may enroll for classes at Chapman University during the registration period for their return. Students with Interrupted Enrollment status will enroll under the general education and major degree requirements of their original catalog year. Returning students may check for the current registration dates at www.chapman.edu/registrationdates. To review steps to register and enroll for classes, link to www.chapman.edu/registration.

Undergraduate students who have been away for more than five consecutive semesters may apply for Re-Enrollment.

+ - Graduate Leave of Absence

If, for acceptable reasons, graduate students find it necessary to interrupt progress toward their degrees for more than one semester (interterm and summer sessions do not constitute a semester, unless the program requires attendance during these semesters or trimesters), a Leave of Absence may be granted. A leave permits students to retain the right to elect requirements in effect at time of the leave or to adopt those in effect at time of return. However, a Leave of Absence does not toll or place on hold the University rule that all degree requirements must be completed within 7 years from the date of matriculation to the graduate program (see Academic Policies and Procedures/Degree Requirements/Time Limitation); in other words, the 7-year clock continues to run even while a student is on Leave of Absence.

Requests for Leaves of Absence are made by completing a Graduate Petition Form and submitting it to the Dean's Office of the student's college or school. Graduate students wishing to leave during a semester and prior to the end of the withdrawal period, must also officially drop all coursework, either via my.chapman.edu or at the Office of the University Registrar. The Dean's Office will notify the Office of the University Registrar whether the leave application is approved. The minimum requirements for a Leave of Absence are as follows:

  • A student must be in good academic standing.
  • The petition must be approved by the program director and dean of the college.
  • The petition must state clearly and completely the reasons for the leave.
  • Leaves may be granted for a maximum of two years (normally one year with a possible renewal of one additional year). Failure to return after the specified time is considered complete withdrawal from Chapman University. Retroactive leaves are not permitted.
  • A Leave of Absence does not supersede the policy that all requirements for a degree must be completed within a seven-year period.

+ - Veterans Interrupted Enrollment

Veterans receiving honorable discharge, and who left the university to perform military service - interrupting their enrollment, may enroll for classes at Chapman University with the same academic status when the students last attended Chapman. The length of absence from Chapman University may not exceed five years.

+ - Undergraduate Re-Enrollment

If an undergraduate student left the university in good academic standing or on academic probation and was gone for five consecutive semesters or more (excluding interterm and summer sessions), the student must submit an Application for Re-Enrollment to the Office of the University Registrar. The student will enroll under the general education and major or degree requirements in effect at the time the student returns to Chapman.

Undergraduate students may request to return to their original catalog and the requests will be reviewed and decided upon by the academic departments or schools. The decisions made by the academic departments or schools on catalog requirements are final.

If students take coursework during their absence from Chapman University, they must provide official transcripts of that work to the Office of the University Registrar upon Re-Enrollment. Students who have been away from the university for more than five years must provide official transcripts from all institutions attended along with the Re-Enrollment Form.

Prior to Re-enrollment:

Students wishing to return to Chapman University are eligible for Re-Enrollment so long as the major and/or minor meet the following criteria:

  1. The major and/or minor are still being offered by Chapman University.
  2. The major and/or minor have not had significant changes due to regulatory requirements.
  3. The major and/or minor are not an impacted programs calling for selective admission.

+ - Graduate Re-Enrollment

Graduate students who have broken enrollment for a period of more than one semester/trimester without receiving an approved Leave of Absence are required to request Re–Enrollment through their program department (interterm and summer sessions do not constitute a semester). All students are held to the degree requirements in effect at the time of their return unless approved for their original catalog year requirements by the program director or appropriate dean.

To apply for  Re-Enrollment, contact the program department to submit a Graduate Re-Enrollment Form

+ - Re-Admission For Academically Dismissed

Academically Dismissed students seeking to return within two years of dismissal must request re-instatement at Chapman University and submit their request to the Academic Standards Committee through the Office of the University Registrar. Official transcripts from institutions attended after dismissal must be provided.

Students seeking to return after being gone for more than two years from the time of dismissal must apply for Re-Admission at the Office of Admission.

All students returning after dismissal or probation will be re-admitted on probation status.

+ - F-1 & J-1 International Students

When taking a Leave of Absence, it is the International Student's responsibility to inform the office of International Student Services of your leave of absence. Failure to do so can result in a negative impact on your I-20 and student visa status. Please Contact:

Susan Sams
International Student and Scholar Services
sams@chapman.edu