» Residence Life and First Year Experience

Coronavirus (COVID-19) RLFYE Updates

There are no known cases of coronavirus (COVID-19) at Chapman University nor among our many students studying abroad. Out of an abundance of caution, the University has transitioned to online instructional formats effective March 12. 

As of March 17th, All instruction will continue to be delivered remotely for the remainder of the semester, including final exams. Also, all dining services and restaurants on campus will close effective March 17th. Students using dining services will receive pre-packaged meals.

For foodservice, the Randall Dining Commons will be open for food pick up during the following hours:

  • Breakfast from 7:30 a.m. to 9:30 a.m. 
  • Lunch from 11:30 a.m. to 1:30 p.m. 
  • Dinner from 5:00 p.m. to 7:00 p.m.

If students pack up their room and check out, they will be receive prorated room and board account adjustments. If students leave their belongings and plan to return, they will be receive prorated board (resident meal plans) account adjustments, as applicable, but not room. 

Items-In-Room Retrieval Form (Proxy)

Residents who have left Chapman and have items remaining in their room are able to move their belongings out of their room with a proxy, so that they can check out and receive their prorated refund. In order to grant a proxy (friends, family members, contractors, etc.) room access to assist residents who are physically unable to make it back to campus to move out of their assignment and/or come pack up belongings, please submit the Items-in-Room Retrieval Form.

Anytime between Monday - Friday 9:00 am – 8:00 pm*, proxies should call the specific building's building manager to retrieve temporary room access:

  • Chapman Grand - Erin Ash - 714-516-6159
  • Davis and Harris Apartments - Alex Hart - 714-628-7251
  • Glass Hall - Tim Alexander - 714-516-6136
  • Henley Hall - Krista Kelly - 714-516-4747
  • Morlan Hall - Annessa Garcia - 714-516-5477
  • Panther Village - Alex Hart - 714-628-7251
  • Pralle-Sodaro Hall - Christy Martinez-Saucedo - 714-997-6528
  • Sandhu Residence Center - Omar Zuwayed - 714-532-6058
  • The K Residence Hall - Alex Hart - 714-628-7251

If there is no answer, the next step is to call Public Safety (714-997-6763) to contact the Live-In Staff on Duty (LISOD). We will then verify their information with our Google Form. Proxies will also need to show Photo ID (if student/family/friend volunteer) or Company/Vendor badge or ID.

If after hours and/or during the weekend (Saturday and Sunday), proxies should contact Public Safety at 714-997-6763 and ask to connect with the LISOD for an Items-in-Room Retrieval by Proxy.

*Proxies are only allowed between 9:00 am - 5:00pm in Chapman Grand, the K, Panther Village, and Davis and Harris.

Please fill out the Resident Status Form to let us know if you plan on leaving or staying.

We will be periodically updating our RLFYE Coronavirus Resources and FAQ document (updated 3/26).

Departmental COVID-19 Updates

As we receive new information, we will be adding relevant RLFYE responses below.

Toggle Section

March 31, 2020 Updates

3/31/20 9:20 am PST Update: A memo about housing consolidation was sent, in the evening of March 30th, by Director Dave Sundby to residents who are approved to stay in Chapman Housing.

Week of March 23, 2020 Updates

Friday 3/27/20

Campus Closed - No Updates

Thursday 3/26/20

3/26/20 4:50 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: the proxy process and how to contact building managers, and information about prorated account adjustments.

Wednesday 3/25/20

3/25/20 4:58 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: proxies, prorated refunds, and checking out of your room.

Tuesday 3/24/20

3/24/20 3:15 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: prorated refunds processing and how to cancel commuter meal plans.

Monday 3/23/20

3/23/20 1:35 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: guests and the shuttle service.

Week of March 16, 2020 Updates

Friday 3/20/20

3/20/20 12:15 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: Proxys and the stoppage of the shuttle service.

3/20/20 10:49 am PST Update: Please review the Chapman Housing Update from Director, Dave Sundby which was sent via email to all residents.

Thursday 3/19/20

3/19/20 1:10 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: Proxys and the RLFYE Items-in-Room Retrieval Form.

Wednesday 3/18/20

3/18/20 5:00 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover: Parking, Dorm Room Movers availability for 3/20, and how students can pick up food in the Randall Dining Commons.
3/18/20 11:50 am PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updated: Dorm Room Movers Discount Code.

Tuesday 3/17/20

3/17/20 6:25 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover topics about: meals for residents, and how remote education for the remainder of the semester impacts housing.
3/17/20 6:20 pm PST Update: Please review the additional meal information provided in Director, Dave Sundby's follow up Re: URGENT: 3-17 Update on Campus Housing and Dining which was sent via email to all residents.
3/17/20 4:15 pm PST Update: We have updated the RLFYE Coronavirus Resources and FAQ document. Updates cover topics about: extenuating circumstances that would allow someone to remain in their space, removing belongings from spaces, and parking.
3/17/20 1:47 pm PST Update: Please review the Update on Campus Housing and Dining memo from Director, Dave Sundby which was sent via email to all residents.

Monday 3/16/20

No Updates

March 12 and 13, 2020 Updates

Friday 3/13/20

3/13/20 4:55 pm PST Update: We have uploaded the RLFYE Coronavirus Resources and FAQ document. Updates cover topics like: campus shuttles, moving out, microfridges, mail, prorated refunds, and other pertinent information. 
3/13/20 9:25 am PST Update: Students can remotely schedule checking out of their room by filling out the Checkout Scheduler Form.
3/13/20 8:15 am PST Update: Please review the Timely Reminders Guide which provides advice for: residents checking out of their space, academics, communication, and wellness.

Thursday 3/12/20

3/12/20 4:58 pm PST Update: This memo, from RLFYE Director Dave Sundby, was sent to all residents.

Campus Resources

For the most up-to-date information about Coronavirus from the Campus, visit the Coronavirus: Updates And Resources webpage.

For frequently asked questions about Coronavirus, visit the Coronavirus: Frequently Asked Questions webpage.

We will provide more updates when we have additional information. Thank you for your understanding and flexibility.

Sincerely,

The Office of Residence Life and First Year Experience 


 The Office of Residence Life and First Year Experience provides on-campus housing options and off-campus housing resources to undergraduate and graduate students.

On-Campus Housing

Incoming undergraduate students and continuing undergraduate students will find quality on-campus housing options in safe, welcoming, educational communities within the residence halls. There is limited graduate student housing available in university-owned apartments in Orange, including the Panther Village Apartments.

Off-Campus Housing

Current undergraduate students and graduate students can find off-campus living an enriching college experience. Residence Life and First Year Experience provides resources to students seeking housing off-campus in privately owned properties unaffiliated with the university.

Panther Housing Selection 2020

Due to the University's transition to remote learning for the remainder of the semester, modifications to the process are underway. For students who applied for Panther Housing Selection 2020-2021, changes and updates will be communicated as they develop. Please continue to keep a close eye on your Chapman email.

Continuing students will soon be able to select their housing for the upcoming 2020-2021 School Year. Check out our timeline and FAQ so that you're able to stay on top of deadlines to reserve your space for next year. If your situation has changed and you would like to opt out of housing, please fill out our petition form

Starting on February 19th, students will complete their Housing Selection application using the Chapman Housing Portal. To access the portal, you will need your Chapman username and password. If you do not have this information, you can contact the IS&T Service Desk. You must also submit a non-refundable $500 housing reservation payment.  Instructions to make this payment are included in the application. Applications for 9 month License Agreements and New 12 month License Agreements have a priority filing date of March 9th, 2020. Applications for 12 month License Agreement Renewals have a priority filing date of February 28th, 2020

Once your preferred roommates have completed their application, re-access the application using the Chapman Housing Portal to mark them as your preferred roommates. You are able to search them by their name or screen name that they can provide to you. You can also find and match roommates based on the preferences you listed in the application. You will receive prompts in the application for how to list them as Preferred Roommates.

Attend Panther Housing Selection:

  • 12-Month Apartment Renewal Selection is from March 5th & March 6th.
  • New 12-Month Apartment Selection is from March 18th - March 19th.
  • Panther Housing Selection for 9 month License Agreements is from March 31st - April 3rd.

Continuing students should regularly check their student email to learn information as soon as possible. Consult our building occupancy document to assist in determining the best place for you and your group to live next year.

Missed our PHS Info Session? Check out the presentation here.

Student Staff Selection 2020-2021

Due to the University's transition to remote learning for the remainder of the semester, modifications to the process are underway. For students who applied, changes and updates will be communicated as they develop. Please continue to keep a close eye on your Chapman email.

Are you a leader on campus or interested in growing your leadership skills? Interested in shaping your peer’s experiences at Chapman? Apply to be a member of our student staff team! Applications for the following positions open on January 6th, 2020:

Orientation Leader - Application Due Date (for new applicants): Monday, March 9, 2020 at 11:45pm

Orientation Leaders (OL) assist with the setup and implementation of all programs offered during Orientation. They co-lead an Orientation group of first year or transfer students and work collaboratively with other OLs, faculty, and staff throughout Orientation. Lastly, OLs serve as a general resource and representative of Chapman to new students and families. Application Due Date: Monday, March 9, 2020 at 11:45pm.

Non-Discrimination Statement
No person shall be subject to discrimination or harassment in any program or activity of the University based upon race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship status, marital status, physical disability, mental disability, sexual orientation, military or veteran’s status, genetic information, or any other characteristic that is protected by applicable state or federal law.

Resident Status Form


Due to Chapman University moving to online classes from 3/12/20 until further notice, please complete this form to let us know of your housing plans.

First Year Experience


For more information about First Year Experience and the programs and resources being offered, please visit their webpage.

Contact Us


For general questions about Residence Life and First Year Experience, please contact us at:

Phone: (714) 997-6603

Email: reslife@chapman.edu