» Academic Advising FAQs

Chapman University offers a range of academic advising services to support your academic planning, assist with registration, and address special interests and needs. While we hope this portion of our website will provide you with answers to some of your questions, it is not meant to take the place of personal academic advising. You should meet regularly with your advisors and always consult an advisor prior to registering for courses.

+ - Advisors and Advising

How do I find out who my academic advisor is?

Your Academic Advisor can help you with your General Education (GE) and other university requirements outside of your major. Click here to find information for your specific Academic Advisor. To schedule an appointment with an advisor in our office, contact the front desk at (714) 744-7959 or visit us in Beckman Hall 406. Appointments cannot be scheduled via email.

For information regarding other advisors on campus, including program advising (major or minor questions), specialized advising, and faculty mentoring, visit the Advising Portal website.

How should I prepare for my advising appointment?

If your questions are related to requirements and registration, you should bring a current PDF copy of your program evaluation to your advising meeting, along with a list of questions you would like to ask.  

How can I change my department (program) advisor?

Department (or program) advisors are assigned by the individual departments. Sometimes students feel that a faculty member in a specific specialty area, or one with whom they have taken several courses, is a better fit for them. Whatever the reason, students should contact the department office to request to be assigned to another advisor.

Where do I go for pre-law advising?

Dr. John Compton in the Political Science Department is our pre-law advisor. For more information, consult the Pre-Law website.

Where do I go for pre-health advising?

There are several program advisors available for pre-health advising. For specific contact information, consult the specialized advising website

+ - Registration Issues

How will I know if I have a hold on my record? What should I do if I have a hold?

When you log in to my.chapman.edu, look for the "Holds" box on the right. If you click on "details", the following screen will tell you what the hold is and which office has placed it. You will also see a phone number to call for more information on the hold. Common holds are from the Business Office, Health Center, and Academic Advising.

Can I drop a course?

This depends on the date. You can drop a class via my.chapman.edu within the first two weeks of the term without a record of enrollment. Between the third and tenth weeks of the term, you can withdraw from a course via my.chapman.edu, with a "W" recorded on your transcript.

Does a "W" affect my GPA?

No, W's are not calculated in your GPA.

What happens if I stop attending a class? Will the instructor drop me if I stop going?

It is the student's responsibility to withdraw officially from a course or all courses. Failure to attend a course does not constitute a withdrawal. Students who stop attending courses without officially withdrawing will receive a grade of "FW" (failure to withdraw), which is calculated as an "F" grade.

+ - Graduation Requirements/Program Evaluation

When I met with my program advisor, he/she agreed to substitute a class for a required course in my major. Why doesn't it show up on my program evaluation?

When a substitution or waiver has been made, your program advisor must officially request the change by emailing the Registrar's Office at aps@chapman.edu. An Academic Program Specialist will then make the change on your program evaluation.

I took a class that should double count between my major and GE, but it is not showing under the GE portion of my program evaluation. What should I do?

To have a course that you have already taken, or that you are currently enrolled in, double count for the major and GE, you must fill out a GE Course Usage form and submit it to the Registrar's Office.

How many classes do I need to be full-time?

Twelve credits is considered a full-time load. Most students achieve this by taking four 3-credit courses.

How do I change my major?

You can change your major by filling out a Change of Major/Minor form and submitting it to the Registrar's Office through your Chapman email account. Major changes require the signature of the department chair - signed forms should be submitted to the Registrar's Office via fax, mail or in person. Once you have submitted a form for your correct catalog year (year you entered Chapman), you should go to the department and request a program advisor.

What is a minor? Do I have to declare one?

A minor is a concentrated area of study in a department and lets a student develop a secondary area of knowledge in a subject related to a chosen major or personal interests. Most minors require 18-24 credits, and are offered by almost every department. Although a minor is not required for graduation, it's important to note that the completion of a declared minor will waive the Inter/Multidisciplinary Cluster under the GE program. For more information on how to fit a minor into your program of study, see an advisor. You can declare a minor by fillng out a Change of Major/Minor form and submitting it to the Registrar's Office through your Chapman email account.

How do I transfer courses from another college to Chapman?

Chapman has articulated courses with a number of schools across the country. If you plan to take a GE or major course at another institution, you should confirm transfer credit equivalency here and/or consult an academic advisor prior to enrolling. Once you complete the course and a grade is posted, you must send an official copy of your transcripts to the Registrar's Office.

Some of my transfer courses show up as 0TR/1TR/3TR on my program evaluation. What does this mean?

Courses that are not direct equivalents to Chapman courses are given the "TR" designation. The number corresponds to the level of the course. 0TR courses are given no graduation credit - typically these are remedial or prep-level courses.  1TR is a lower division transferable course, and 3TR signifies and upper division transfer course. Both 1TR and 3TR courses transfer is as general elective credit only. 

+ - Academic Difficulty

What should I do if I'm failing a course?

If you are not doing well in a course your first plan of action should be to meet with the instructor and ask for advice on how to improve. You are also encouraged to seek tutoring from the Tutoring, Learning and Testing Center. If this course of action does not help improve your grade you may withdraw from the course. Withdrawals can be done on my.chapman.edu or in person at the Registrar's Office through the first ten weeks of a regular term (see the academic calendar for specific deadlines). Failing to attend class does not constitute a withdrawal and will result in a grade of "FW," which is calculated as an "F" in the GPA.

What is academic probation?

A student whose term or Chapman cumulative GPA drops below 2.0 will be placed on academic probation. Students on academic probation may enroll in no more than 14 semester credits each term they are on probation, if their Chapman cumulative GPA is less than 2.700. Students on academic probation may enroll in no more than 16 semester credits each term they are on probation, if their Chapman cumulative GPA is 2.70 or higher. 

In addition, students on academic probation will have an advising hold placed on their account. In order for the hold to be removed, students are required to meet with an advisor in the Academic Advising Center a minimum of four times throughout the semester for guidance on methods to improve their GPA.

What is academic dismissal?

A student is subject to academic dismissal from the University if (1) the student's Chapman cumulative GPA remains below 2.0 for two consecutive semesters or (2) the student's Chapman term GPA falls below 2.0 for two consecutive semesters and his or her cumulative GPA falls below 2.70. Students who wish to appeal an academic dismissal must demonstrate both extraordinary circumstances explaining the unsatisfactory academic performance and a likelihood of success if allowed to continue at Chapman.

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Contact Us:

Academic Advising Center

Beckman Hall Suite 406

(714) 744-7959

Hours:

Monday walk-in hours:

8:30 a.m. to 4:30 p.m.

Tuesday through Friday (by appointment only):

8:30 a.m. to 5 p.m.

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