» Finance

SGA funding is a two-step process. The first step is to apply for funding via the 2023-24 Funding Application on Engage. Your application must be submitted at least two weeks prior to the date of event or purchase for which funding is requested.

Once the request is turned in, it is reviewed by SGA, and a decision email will be sent to you. At this point, you may purchase the requested items. The second step, after your purchases are complete, is to fill out a Payment Request Form. Once the Payment Request Form is complete and has made it through the review and approval process, you will be reimbursed for your approved expenses.

* Career and Graduate exams do not require a funding application. Proper documentation can be submitted directly in the 2023-24 Payment Request Form on Engage.

Before submitting a funding application to the Student Government Association, please read:

1. The SGA Funding Process – Student Org & Co-Sponsorship document for information about how to request funds and be reimbursed.
2. The SGA Funding Reminders document for information about items that can or cannot be reimbursed and tips for making the funding process easier for you.
3. Any organization or department receiving funding from SGA must abide by the SGA Media Guidelines.

Once applications are submitted, the allocations committee reviews all requests. If a request is over $1,500, it will go to the full Senate for a vote. Refer to the Important Funding Submission Dates document for a timeline on when funding requests must be submitted for consideration.

For Student Organizations, Co-Sponsorships, and Career and Graduate Funding, follow this link.

For individual and group conferences, follow this link.

Clubs and Organizations

The Student Government Association may provide funding to student organizations recognized by the department of Student Engagement through either our Academic Organization fund or Student Organization fund. Apply Here!

Club and Student Organization Conference Funding 

A recognized Academic Organization or Student Organization sending five or more students or a total cost over $2,500 to a conference qualifies for Student Organization Conference Funding. This allows the organization to submit the Student Organization funding application instead of individual members submitting and requesting funds in Conference Scholarships. If awarded, this money comes from the Student Organization budget. Apply Here!

• Devotional books for Delight Ministries
• The Garba Festival for the South Asian Student Association
• Multiple events and activities for Club 55
• Cru's Fall Retreat
• Supplies for Tri-Beta Events
• Relay for Life Movie on the Lawn Event 
• T-shirts for Chapman Pre-Law Society

For organizations not recognized by The Department of Student Engagement, The Student Government Association may provide funds to co-sponsor an event. Co-sponsorships can be applied to colleges, clubs not recognized by Student Engagement and campus departments. 

To apply for funding, please follow the following steps:

• Log onto engage.chapman.edu
• Type "SGA of Chapman University" in the search bar, or navigate to the SGA of Chapman University portal
• In the menu bar, press Forms
• Scroll to the Forms section towards the top of the homepage, and you should be able to see the applications and check requests listed near the top
• Press the “SGA Funding Application” and follow the instructions provided

Note: If you are applying as an individual, proceed below. If five or more students of the same organization are applying for the same conference, or there is a total cost among students within an organization totaling over $2,500 for the same conference, you qualify for Student Organization Conference Funding. See the tab above. 

How to Receive Funding

Step One:

To apply for funding, please follow the following steps:

• Visit https://chapman.submittable.com/submit
• Review the links for funding information/requirements of all participating sources of funding
• The applications for both individual and group conference funding are located at the bottom of the page
• Press the SGA funding application and follow the instructions provided
• Your application should be submitted two weeks before your conference date 
• Applications will not be accepted after the attendance of a conference - no exceptions 

Step Two: 

Senate/Allocations will review your application and vote on it at the next meeting. 

• The maximum amount that can be granted to each student per conference is $750. If a student is planning on attending multiple conferences throughout the year, he/she may apply for a separate scholarship for each conference; however, the amount of each scholarship will still be limited to $750 per conference. The Committee will also take into consideration previous scholarships granted when making their decision.
• You should expect to receive an email response within four days following the meeting date, summarizing the decision and any other necessary details. 
• If your application is denied or not funded in full, you will be provided feedback as to why. You may appeal the decision - all appeals must be submitted two weeks prior to the conference date. 

Step Three: 

All SGA funds are granted on a reimbursement basis. Once your application has been approved and you have spent the allocated funds, please complete the Payment Request Form on Engage.

• You must submit the Payment Request Form within four weeks after returning from the conference to be reimbursed.
• Receipts or invoices must show the amount paid and a zero balance, you must attach a copy of your bank or credit card statement showing the amount was paid.
• You will only be reimbursed for the items and amounts approved in your funding decision.

After being awarded funding, please fill out the Payment Request Form on Engage to reimburse money already spent or to have an invoice paid directly.

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