» Finance

SGA funding is a two-step process. 

Before submitting a funding application to the Student Government Association, please read our SGA Allocations Operating Procedures, to ensure your request meets our guidelines and requirements. 

Note: Any organization or department receiving funding from SGA must abide by the SGA Media Guidelines. 

Step 1: Apply for funding through a Funding Request Form.

Please note, SGA does not retroactively reimburse – purchases should only be made after receiving approval

Once this form is submitted, it will be reviewed by SGA, and a decision email will be sent to you. The SGA Allocations Committee will review all incoming requests, however, any requests exceeding $5,000 must be reviewed and voted on by a full Senate.

If your request is approved, you will be able to access funds through reimbursement by moving to Step 2. 

Step 2: After your purchases are made, you will need to fill out a Payment Request Form. 

Once the Payment Request Form is complete and has made it through the review and approval process, you will be reimbursed for your approved expenses. 

Clubs and Organizations

The Student Government Association may provide funding to student organizations recognized by the department of Student Engagement through either our Academic Organization fund or Student Organization fund. 

Step 1: Submit a Funding Request Form to be considered for funding. 

Step 2: Once approved, submit a Payment Request Form for reimbursement. 

Club and Student Organization Conference Funding 

A recognized Academic Organization or Student Organization sending five or more students or a total cost over $2,250 to a conference qualifies for Student Organization Conference Funding. This allows the organization to submit the Student Organization funding application instead of individual members submitting and requesting funds in Conference Scholarships. If awarded, this money comes from the Student Organization budget. Apply Here!

All students are eligible to receive funding up to a maximum of $250 for Career and Graduate Exams. 

Career and Graduate Exams do not require a funding application. You will only need to submit a Payment Request Form for these exams, however, please make sure that it is submitted prior to payment of the exam. 

Proper documentation can be submitted directly to the Payment Request Form. 

Note: If you are applying as an individual, proceed below. If five or more students of the same organization are applying for the same conference, or there is a total cost among students within an organization totaling over $2,250 for the same conference, you qualify for Student Organization Conference Funding. See the Academic and Student Organizations Funding tab for more information. 

Conference Sponsorships, like other funding requests, follow a 2 Step process: 

Step 1: Go to Submittable to submit your application. 

https://chapman.submittable.com/submit

• Review the links for funding information/requirements of all participating sources of funding
• The applications for both individual and group conference funding are located at the bottom of the page
• Press the SGA funding application and follow the instructions provided
• Your application should be submitted at least two weeks before your conference date 
• Applications will not be accepted after the attendance of a conference - no exceptions

• Reminder: 
  • The maximum amount that can be granted to each student per semester is $750. 
  • If a student is planning on attending multiple conferences throughout the year, he/she may apply for a separate scholarship for each conference; however, the amount of each scholarship will still be limited to $750 per semester. The Committee will also take into consideration previous scholarships granted when making their decision.
  • You should expect to receive an email response within four days following the meeting date, summarizing the decision and any other necessary details. 
  • If your application is denied or not funded in full, you will be provided feedback as to why. You may appeal the decision - all appeals must be submitted two weeks prior to the conference date. 

Step 2: Processing Reimbursement 

All SGA funds are to be accessed through reimbursement. Once your application has been approved and you have spent the allocated funds, please fill out the Conference Payment Request Form.

• Payment Requests must be made within four weeks after returning from the conference.
• Receipts or invoices must show the amount paid and a zero balance, you must attach a copy of your bank or credit card statement showing the amount was paid.
• You will only be reimbursed for the items and amounts approved in your funding decision.

For organizations not recognized by The Department of Student Engagement, The Student Government Association may provide funds to co-sponsor an event. Co-sponsorships can be applied to colleges, clubs not recognized by Student Engagement and campus departments. 

Step 1: Apply for funding through a Funding Request Form.

Please note, SGA does not retroactively reimburse – purchases should only be made after receiving approval

Once this form is submitted, it will be reviewed by SGA, and a decision email will be sent to you. The SGA Allocations Committee will review all incoming requests, however, any requests exceeding $5,000 must be reviewed and voted on by a full Senate.

If your request is approved, you will be able to access funds through reimbursement by moving to Step 2. 

Step 2: After your purchases are made, you will need to fill out a Payment Request Form. 

Once the Payment Request Form is complete and has made it through the review and approval process, you will be reimbursed for your approved expenses. 

Please email us at sgafinance@chapman.edu for more information.