» Student Event Support Request

The Fowler School of Engineering (FSE) offers support for student activities, including events organized by FSE’s student clubs, organizations, and societies. This support includes but is not limited to: room reservations for the Swenson Hall Ideation Zone, Sodexo food orders, and limited advertising support. Financial support is also available for select professional society memberships, supplies, guest speakers, and food/beverage.

The Event Support Request Form must be submitted a minimum of 10 business days prior to the event or activity. Requests submitted within 10 business days of the proposed event or activity will be denied and assistance will not be provided. Please allow a minimum of 10 business days for your request to be reviewed. The Fowler School of Engineering has the discretion to extend the review period timeline if needed. Expenses incurred prior to approval will not be reimbursed, especially if the request is denied. Use of the Ideation Zone for organized events or activities is prohibited without prior approval.

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To qualify for funding or support, the club or organization must be a registered undergraduate organization that is recognized by and in good standing with the Department of Student Engagement.
Applicant must be a member of a student club, organization, or society recognized and supported by the Department of Student Engagement and the Fowler School of Engineering.
Applicants seeking financial support must apply to SGA prior to requesting funding support from FSE. A copy of the SGA award notice must be attached to the application.
A representative from each club, organization or society must attend THREE meetings per semester, total of SIX meetings per academic year, in order to receive financial support. You MUST attend all three meetings in order to access FSE funds and remain as a funding priority.

Additional Information

To be reimbursed, awardees must submit receipts with proof of payment, an event attendee list, and all supporting documentation within 30 days of event completion. Receipts and/or documentation received after 30 days of the conclusion of the event will not be reimbursed.
All receipts and additional documentation should be submitted by email to Kate Corcoran, Administrative Coordinator, at kagutier@chapman.edu for reiumbursement.
Outside food vendors may be used for food orders under $250. Food orders over $250 must be ordered through Sodexo Catering. Please review the Sodexo Catering website and choose your food/drink items and specify the quantities needed. Contact Kate Corcoran, Administrative Coordinator, at kagutier@chapman.edu) for assistance.
If your organization is approved for SGA and/or FSE funding, the SGA and/or FSE logo must be visible on all posters, flyers, t-shirts, and/or promotional materials.
You are required to submit any artwork that will be used for promotional material at the same time you submit this application, as your application cannot be approved without this artwork.
All promotional materials must follow Chapman Branding Guidelines, please contact Kate Corcoran (kagutier@chapman.edu) to receive the Fowler School of Engineering Logo.
Prior approval is required if using the Makerspace and/or Tech Shop. Review the additional rules and guidelines for using the Makerspace. https://sites.google.com/chapman.edu/the-dci-lab/home/rules-and-guidelines

Mandatory Meeting Schedule:

A representative from each club, organization or society must attend THREE meetings per semester, total of SIX meetings per academic year, in order to be considered for event support from the Fowler School of Engineering.

Location: Keck Center For Science and Engineering, Swenson Hall
Room# N107/N109
Time: 12:00 PM-1:00 PM

Fall 2022:

9/22/22
10/20/22
11/14/22

Spring 2023:

2/21/23
3/16/23
4/28/23

» Student Event Support Request

Eligibility Requirements

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Mandatory Meeting Schedule: