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Undergraduate Advising
Academic Notice (Probation)

»Academic Notice (Probation)

Academic notice (probation) is a warning you receive after encountering academic difficulty. Students on academic notice will need to improve their grades to reach good academic standing and avoid academic dismissal.

  • Any student whose term or institutional GPA at Chapman drops below 2.00 will be placed on academic notice.
  • Students on academic notice may enroll in no more than 16 semester credits each term they are on notice. This 16-credit limit includes credits taken at Chapman and credits that might be transferred from another institution in each semester.
  • Students will be invited via email to participate in an Academic Recovery Program (ARC). See below for details on the program.
  • Students who choose not to participate in the recovery program will receive an email from their academic advisor with an Academic Improvement Plan (AIP). You can also access your AIP in the Student Center under "Student Success."
  • Students on academic notice are required to acknowledge and submit the AIP electronically to lift their registration hold.

We recommend all students closely monitor their academic progress to quickly improve poor academic performance. One way to monitor this is through your Mid-term Progress Report notification.

 

Academic Recovery Program requirements

The Academic Recovery Program provides weekly support and skills training to help students improve study skills, understand time management, and create a graduation plan.

If you agree to work with the Student Success Team and can meet the criteria below, students on Academic Notice will be assigned priority registration (before the seniors). Students who are not on academic notice are also encouraged to work with the Student Success Team. 

Recovery Program requirements:

  1. Initial Planning Meeting: Schedule a meeting with the Director of Student Development and Learning Resources before the term begins to develop your individualized action plan.
  2. Academic Mentoring: Attend weekly meetings with a Tutoring and Learning Center (TLC) Academic Mentor throughout the 8-week program (minimum of 4 meetings required).
  3. Skills Development: Participate in at least 2 Skills Workshops offered by the TLC during the term.
  4. Academic Performance Standard: Achieve a C+ average or higher on all quizzes, assignments, and midterm examinations across all courses before the registration period begins.
  5. Academic Planning: Consult with your major advisor before registration to design an appropriate course schedule for the subsequent term.
  6. Professional Conduct: Demonstrate professionalism in all interactions with TLC staff, including honoring scheduled appointments and workshop registrations.

 

Academic notice (probation) resources

No matter the situation that led to being put on academic notice, there are many ways you can make connections with staff, faculty and fellow students who may help you.

As a student on academic notice, the most important steps you can take are:

  1. Participate in the Academic Recovery Program (see details above).
  2. Gain as much information as possible about your individual academic situation. Email advising@chapman.edu or an Academic Case Manager.
  3. Add or drop classes as recommended.
  4. Make an appointment with your academic advisor or an Academic Case Manager. 
  5. Utilize the resources listed below.

Your advisor will make recommendations based on your individual situation, which may include utilizing any or all of the following resources.

Tutoring, Learning, and Testing Center (TLT)

The Tutoring, Learning, and Testing Center provides tutoring for no additional fees in a variety of subjects. Students on academic notice are eligible for weekly 1:1 tutoring sessions (if we have a tutor for the subject needed). You can also take advantage of supplemental instruction in some courses.

Student Psychological Counseling Services (SPCS)

Student Psychological Counseling Services (SPCS) provide students with counseling services to help them function successfully in the academic environment.

Disability Services

The Disability Services office is designed to help students who have average or above average potential for learning and who exhibit severe difficulties in at least one academic area.  

Services are only available after a student has registered and presents certified, current documentation of the disability from a medical or educational specialist.

Dean of Students

The staff of the Dean of Students Office are advocates for student learning. They will work with you to enhance your experience both inside and outside the classroom, and assist you when you are experiencing difficulties that might have a negative impact on your learning.

Courses Repeated for Higher Grades Policy

At Chapman, any undergraduate course numbered 100-499 at Chapman may be repeated to improve the grade.

  • The lower grade remains on the record with a notation that the course has been repeated.
  • Only the higher grade and credit are computed in the cumulative GPA (grade point average).
  • To exercise this option, a student must repeat the same course at Chapman.

GPA Calculator

Using this GPA Calculator, your advisor will show you how your Chapman GPA was calculated, and how you can calculate your required GPA that will put you back in good standing. This tool is useful in calculating cumulative GPA.

 

Frequently asked questions about academic probation


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Why did I get placed on academic notice?

Undergraduate students are placed on academic notice if, in any semester, their term or cumulative GPA at Chapman falls below a 2.00 (a "C" average).

Can I be dismissed if I am on academic notice?

Yes, though academic dismissal only occurs if a student has two consecutive semesters of unsatisfactory academic performance. You can read more about academic dismissal here.

How do I get off academic notice?

Undergraduate students are removed from academic notice and restored to good standing upon achieving a 2.00 GPA in both their term and cumulative GPA at Chapman.

Can I still register for courses while I'm on academic notice?

All undersgraduate students on academic notice are limited to 16 credits. If a student is enrolled in more than 16 credits and does not drop courses before the deadline date indicated in their academic notice letter, the Office of the Registrar will drop the last class the student registered in.

What is required of me if I'm on academic notice?

All undergraduate students on academic notice will have an advising hold placed on their account that will only be lifted after the student either meets with an Academic Case Manager or has reviewed and approved their Academic Improvement Plan (AIP). 

Students are generally recommended to repeat failed courses, seek tutoring and request an academic mentor from the Tutoring and Learning Center.

Can I repeat courses for a higher grade in order to improve my GPA?

Yes. In fact, this is the quickest way to improve your GPA. When repeating courses, the original grade will remain on your transcript, but only the higher grade will be used in the GPA calculation.   

You should meet with your advisor to discuss specific course requirements. See the Courses Repeated Policy in the University Catalog for more specific information or consult your Academic Advisor.

How many courses can I repeat for a higher grade?

There is no limit to the number of credits that can be repeated.

If I earn a "D", "F" or "FW" (failure to withdraw) in a course taken at Chapman, do I have to repeat it at Chapman? Can I repeat it at a community college or another university?

Any course taken at Chapman must be repeated at Chapman in order to replace the previous grade in your GPA. Any course repeated at another college or university will be averaged in when calculating your GPA. 

Note: Credits are only earned once when repeating courses. 

Must I repeat a class the following semester or with the same instructor to use the Courses Repeated for Higher Grades policy?

No. You do not have to take the class the next semester or with the same instructor.  The class must have the same course name and number (e.g., BIOL 204) in order to apply. However, it is a good idea to repeat the class the next semester while the material is fresh in your mind, and to quickly raise your GPA. 

How will going on academic notice affect any scholarships I have received?

Chapman awards will have different requirements for renewal year over year. You can check on how/if your academic notice affects your scholarships with the Office of Undergraduate Financial Aid.

How will going on academic notice affect my standing as an athlete at Chapman?

Student-athletes must maintain a minimum 2.0 grade-point average and be enrolled in (and complete) a minimum of 24 units over a full academic year. The NCAA also requires all students must be enrolled in a minimum of 12 academic units when your sport is in season. 

Will I be able to keep working my campus job while I am on academic notice?

Departments are not notified when/if their student workers are put on academic notice, so it does not need to affect your employment status or hours worked.  

However, as you put together your plan to return to good academic standing, you might want to consider reducing your employment hours or taking a semester off from your campus job. 

Will my parents find out I was put on academic notice?

Parents are not notified about your academic status.

Contact Advising

Current students:  Contact your advisor

All other inquiries: advising@chapman.edu