» IRB Submission & Approval Process

Research projects that include the participation of human subjects are required to gain IRB approval prior to commencement. To initiate the review process, investigators must submit the appropriate documentation and await the allotted review period.

  • IRB Deadlines and Meeting Dates
  • Review and Approval Process
  • Review Process at a Glance
  • The first step in submitting an IRB protocol application is to determine whether your research falls under one of three Categories: Exempt, Expedited, or Full Committee Review. Definitions of each category can be found on the IRB-FAQs page. If you are unsure of which category your research falls under, contact the IRB for assistance.

    Once you have determined the appropriate category, download the corresponding application packet from the IRB Forms and Instructions page. Electronically complete the application and submit to the irb@chapman.edu along with supplemental materials.* When submitting, title the subject field with the application name (e.g. Full Committee Application, Request for Exemption, Request for Modification). Review times vary and are based on the type of application submitted (see review schedule).

    MEETING SCHEDULE
    Full Committee Meetings occur once a month. Applications must be submitted on the 15th of the month prior to the following month's meeting date. See schedule below.

    Submission Deadline:
    Meeting Date:
    June 15, 2017
    July 15, 2017
    August 15, 2017
    September 15, 2017
    October 15, 2017
    November 15, 2017
    December 15, 2017
    January 15, 2018
    February 15, 2018
    March 15, 2018
    April 15, 2018
    May 15, 2018
    June 15, 2018
    July 15, 2018
    July 10, 2017
    August 14, 2017
    September 11, 2017
    October 9, 2017
    November 13, 2017
    December 11, 2017
    January 8, 2018
    February 12, 2018
    March 12, 2018
    April 9, 2018
    May 14, 2018
    June 11, 2018
    July 9, 2018
    August 13, 2018

    Expedited Reviews 

    Submit 2-3 weeks prior to proposed start date

    Request for Continuation: Submit 45-60 days prior to expiration date 

    Exempt Reviews 

    Submit 1-2 weeks prior to proposed start date

    Request for Continuation: Submit 45-60 days prior to expiration date

    *Supplemental materials include but are not limited to: Consent/Assent forms, Surveys/Questionnaires, Interview questions, recruitment advertisements, HIPAA authorization or waivers of authorization, Certification of Human Subjects Protection training, etc.

  • Exempt protocols are reviewed by the IRB Administrator and the IRB Faculty Chair.

    Expedited protocols are reviewed by the IRB Administrator, IRB Faculty Chair and one or two members of the Board as needed, depending on the study details.

    Full Review protocols are assigned two members of the IRB Committee as "primary reviewers". One or both of them will contact you prior to the monthly Full Committee Review meeting to request any additional information, supplemental materials, or to discuss initial concerns.

    The designated reviewers will review the protocol, render a decision, and notify the Principal Investigator. The protocol will either be Approved, Approved with Modifications, Tabled for Discussion to an ad-hoc or full committee, or Not Approved.

    • If Approved: the principal investigator will receive a letter of approval and the necessary documents to proceed with the research.
    • If Approved with Modifications: the primary reviewers will send the requested modifications back to the Principal Investigator for revision. Once the revisions have been made and satisfy the committee, the investigator will receive a letter of approval and the necessary documents to proceed with the research.
    • If Tabled for Discussion pending additional information or revisions: the IRB will return the protocol and outline the major concerns for the investigator. The protocol will be placed on the agenda of the next Full Committee Meeting as long as revisions are received in a timely manner. The IRB may also decide to convene an ad-hoc committee to review and approved the requested revisions if time is of the essence.
    • If Not Approved: the IRB will notify the investigator and the Institutional Official on its decision. It is the IRB's policy to work with the investigator to make the necessary revisions needed to approve the protocol.
  • IRB Review Process Flowchart