2023-2024 Calendar

We are pleased to announce the staff holiday schedule for the upcoming year. As a reminder, only one Personal Holiday is provided each calendar year. The policy and procedures for the Personal Holiday are accessible through the link attached to the Personal Holiday below.

For both Orange and Irvine campuses, the following holidays will be observed:

Personal Holiday – employee choice with supervisor’s approval

Holiday pay for employees with a regular schedule of less than 40 hours per week will be prorated based on their regular work schedule as follows:

• Employees with a regular schedule of 30 or more hours but less than 40 hours per week will be paid six (6) hours of holiday pay for all of the holidays listed
• Employees with a regular schedule of 20 or more hours but less than 30 hours per week will be paid four (4) hours of holiday pay for all of the holidays listed above.

Temporary employees, student employees and employees scheduled to work less than 20 hours per week are not eligible for holiday pay.

The following applies to all scheduled holidays (except for the Extended Independence Day Holidays): staff employees who are either required or requested by the University to work on a scheduled holiday will be paid regular wages for all hours worked, plus any holiday pay for which they are eligible. Should a holiday occur on a staff employee's regular day off, that day off will be paid as a holiday.

Exclusively for the Extended Independence Day Holidays, the following applies:  staff employees who are either required or requested by the University to work on the Extended Independence Day Holidays have two options:  (1) work on the extended holiday(s) and receive regular wages for all hours worked, plus any holiday pay for which they are eligible; OR (2) defer the extended holiday(s) to another selected day as approved by the department head.  The election form must be submitted to payroll by the Wednesday prior to the holiday you wish to defer. You may take the deferred holiday no earlier than the first day of the pay period the holiday falls in and no later than the last working day prior to winter break of the same calendar year.

The following applies to all scheduled holidays: staff employees who are either required or requested by the University to work on a scheduled holiday will be paid regular wages for all hours worked, plus any holiday pay for which they are eligible. Should a holiday occur on a staff employee's regular day off, that day off will be paid as a holiday.

In the event that an employee is absent from work unexpectedly on the last scheduled workday before and/or the first scheduled workday after a holiday, the employee’s supervisor will, in consultation with Human Resources, determine if supporting documentation is necessary in order for the employee to receive holiday pay. An employee who is unexpectedly absent from work on the day before and/or on the day after a holiday is not automatically ineligible for holiday pay.

Guidelines for Holiday Planning (color-coded chart version)

We understand that advanced planning for holidays is important for effective work/life integration for our dedicated Staff and Administrators. As such, Chapman University is adopting the following guidelines for “Holiday Break” and for “Extended Independence Day”.

Using these guidelines, Chapman University administrative offices will be closed on the following dates filled in black:

If Christmas falls on a:

If Independence Day falls on a:

Guidelines for Holiday Planning (text version)

We understand that advanced planning for holidays is important for effective work/life integration for our dedicated Staff and Administrators. As such, Chapman University is adopting the following guidelines for “Holiday Break” and for “Extended Independence Day”. 

Please use the following guidelines when planning your winter Holiday Break:

• If Christmas falls on a Sunday, Chapman administrative offices will be closed starting Friday, December 23rd through Monday, January 2nd.
• If Christmas falls on a Monday, Chapman administrative offices will be closed starting Friday, December 22nd through Monday, January 1st.
• If Christmas falls on a Tuesday, Chapman administrative offices will be closed starting Saturday, December 22nd through Tuesday, January 1st.
• If Christmas falls on a Wednesday, Chapman administrative offices will be closed starting Saturday, December 21st through Wednesday, January 1st.
• If Christmas falls on a Thursday, Chapman administrative offices will be closed starting Wednesday, December 24th through Wednesday, January 1st. 
• If Christmas falls on a Friday, Chapman administrative offices will be closed starting Thursday, December 24th through Sunday, January 3rd.
• If Christmas falls on a Saturday, Chapman administrative offices will be closed starting Thursday, December 23rd through Sunday, January 2nd.

Please use the following guidelines when planning your Independence Holiday Break:

• If Independence Day falls on a Sunday, Chapman administrative offices will be closed starting Friday, July 2nd through Monday, July 5th.
• If Independence Day falls on a Monday, Chapman administrative offices will be closed starting Saturday, July 2nd through Tuesday, July 5th.
• If Independence Day falls on a Tuesday, Chapman administrative offices will be closed starting Saturday, July 1st through Tuesday, July 4th.
• If Independence Day falls on a Wednesday, Chapman administrative offices will be closed starting Wednesday, July 4th through Sunday, July 8th.
• If Independence Day falls on a Thursday, Chapman administrative offices will be closed starting Thursday, July 4th through Sunday, July 7th.
• If Independence Day falls on a Friday, Chapman administrative offices will be closed starting Thursday, July 3rd through Sunday, July 6th.
• If Independence Day falls on a Saturday, Chapman administrative offices will be closed starting Friday July 3rd through Monday, July 6th.

Chapman University reserves the right to modify the holiday schedule as appropriate.