Chapman University is committed to promoting a safe and respectful work environment for all members of our university community. The University has established policies, procedures, and oversight to promote ethical conduct and compliance with laws, regulations, and policies. Part of the University’s obligation is to ensure that we comply with sponsors’ expectations and requirements regarding harassment-free environments. Several sponsors compel the University to inform them when an individual’s ability to perform work on the project is impacted.
The following sponsors have reporting requirements:
- National Science Foundation (NSF)
- The National Science Foundation was the first agency to implement harassment reporting requirements in the fall of 2018.
- Starting in January 2023, NSF requires that researchers leading off-campus projects provide the team with information about practices to keep researchers safe and provide a means of reporting issues that take place during off-campus work. See NSF policy for “Safe and Inclusive Working Environments for Off-Campus or Off-Site Research.” (NSF 2023 PAPPG Guide II-E.9].
- National Aeronautics and Space Administration (NASA)
- NASA’s term and condition mirrors the NSF requirements, although the method for reporting to NASA differs from the method employed by NSF.
- The National Aeronautics and Space Administration released its requirements in the spring of 2020.
- National Institutes of Health (NIH)
- NIH requires that the University seek prior approval for situations in which a change in the status of the PI or other senior/key personnel impacts their ability to carry out the approved research or effectively contribute to the project. This is a long-standing requirement for which NIH provided clarification through NOT-OD-18-172 in spring 2018.
- In June 2020, the NIH released NOT-OD-20-124. This notice indicates that when a request is submitted for a change in PD/PI and Other Senior/Key Personnel or a change in the recipient institution, the request should mention whether the change is related to concerns about safety or work environments.
- Simons Foundation
- The Simons Foundation’s Grant Code of Conduct requires that Chapman report any determination or administrative action involving personnel and relating to prohibited conduct.
- The Simons Foundation released its requirements in the spring of 2020
- Department of Energy
- The Department of Energy ensures that institutions receiving financial assistance (grants and cooperative agreements) operate free from discrimination and harassment by implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act, and The Age Discrimination Act of 1975. The DOE uses the following definition of Harassment: https://science.osti.gov/SW-DEI/DOE-Diversity-Equity-and-Inclusion-Policies/Harassment
- DOE encourages faculty, students, and staff to use the procedures established at Chapman to report a complaint of discrimination or harassment, including sexual harassment, through Chapman. Individuals may also report complaints of discrimination or harassment to the DOE to the DOE Office of Civil Rights and Diversity (OCRD)at civilrights@hq.doe.gov, or call (202) 586-2218. For more information, see https://www.energy.gov/diversity/civil-rights.
Information about reporting harassment at Chapman can be found at:
Related Chapman Policies:
Religious Accommodations Policy
Sexual Misconduct, Sex Based/Gender Discrimination and Title IX