The Undergraduate Travel Grant provides financial support to undergraduate students who have been accepted to present their research or creative projects at a non-Chapman University professional or academic conference, formal academic meeting/event, or public cultural event/festival.
How to Apply for an Undergraduate Travel Grant
Eligibility
- Applicants must be currently enrolled undergraduate students at Chapman University working with a faculty mentor and be in good academic standing with the University.
- Applicant must be accepted to present research or creative project at a professional conference/event/film festival and be listed as the primary or co-presenter. Applicant must have an active role in delivering the presentation.
- Funding will NOT be awarded if travel takes place after the applicant's graduation date.
- All applicants must request funding from SGA and one other source before receiving funding through CUE.
- All students who receive a Travel Grant through CUE are required to present their work at the Student Scholar Symposium during the academic year in which they received their travel award.
- All students who receive a travel grant are required to have a photo taken at the event to document their presentation, and submit that photo to CUE at the conclusion of their travel to be posted on the CUE Travel Grant Awards map.
- Funding will not be considered after the attendance or completion of a conference.
Award Information
- Awards are intended to reimburse students up to $500 for approved travel-related expenses.
- Awards are limited to travel, lodging, and registration (food is excluded).
- Applications are reviewed on a rolling basis.
- Only one award can be received from CUE per semester/term.
- Funds are limited and are awarded on a first-come first-serve basis.
Application Process
- Applications should be submitted immediately upon acceptance to present.
- All application materials should be submitted at least six (6) weeks prior to the conference/event date.
Required Application Materials
Presentation Proposal:
- Submit a 450-500 word proposal containing the presentation abstract and how it contributes to your academic career.
Letter of Support:
- Letter of Support from a faculty mentor.
Presentation Acceptance
- Proof of presentation's acceptance by conference or event organization with applicant's name on the document.
Estimated Costs: Provide documentation detailing ALL costs of the conference.
- Conference Fees/Registration - documentation from the conference or event organization of registration and any applicable fees.
- Lodging - documentation must be a confirmed reservation OR a screenshot of estimated expenses from the lodging establishment. Required information - Name/address of lodging, dates of stay, nightly room cost, all applicable taxes, and fees.
- Travel: Airfare - documentation must include airline carrier, departure and arrival dates, airports involved, and cost including fare, taxes, and fees. Train - documentation must include train carrier, departure and arrival dates, route (stations involved), cabin level, and cost including fare, taxes, and fees. Documentation must be purchased tickets OR screenshot of estimated expense from airfare/train carrier. Personal vehicle - documentation must include a mapped-out route from Google maps reflecting round trip mileage.
- Meals - documentation of the conference or event itinerary to qualify for per diem food costs.
- Additional application materials may be required based on the funding source. Refer to the Participating Funding Sources above for detailed information.
Apply Here
This application serves as a universal application for participating Chapman units/colleges that fund travel to a professional or academic conference, formal academic meeting/event, or public cultural event/festival.
Upon completing the initial application fields, you will be prompted to select the units/colleges that should consider your application for funding based on your eligibility.
