• Abstract submission deadline – TBA

• Poster printing deadline – TBA

Visit the Presenter Information Portal for the link to upload your poster

• Clearly state the project's central research question and/or purpose. Provide brief, relevant scholarly or research context that demonstrates how the project contributes to the area of inquiry. Provide a brief description of the research or creative methodology. State expected results and/or conclusions. Include text only (no images or graphics). Be well-written and well-organized.
  
  
• Abstracts should run 200-300 words with no paragraph breaks. Maximum length: 2100 characters (approximately 300 words).
  
  
• Use plain text format for your abstract. The form will not process some formatting and special characters (e.g., scientific symbols). References are allowed but not required.
   
• When submitting your abstract, have the following information:
  • • Name of Primary Author and Co-Author(s)
    • Chapman e-mail address for each student and faculty mentor
    • Field of study for each faculty mentor and student co-author
    • Title and abstract
    • AI Statement (see AI Policy dropdown)

• GROUP PROJECTS - Designate one person from your group to submit the abstract. Only one abstract should be submitted for each project during the same poster session.

Artificial intelligence policy for the Center for Undergraduate Excellence

This policy establishes expectations for the ethical, transparent, and responsible use of artificial intelligence (AI) tools in all CUE-affiliated activities. This policy applies to both students and faculty when participating in any CUE-supported programming or applying to any CUE awards or fellowships. This document is intended to supplement existing university guidance on the use of AI in research/scholarship/creative activities and we encourage faculty and students to review the university AI guidelines in detail as well.

Guiding principles

Our AI policies are grounded in the following beliefs:

• Academic integrity and authenticity:All work presented at CUE events must represent the presenter’s own intellectual thought and work and should not be materially generated by AI. Similarly, any applications submitted to CUE must also represent the applicant’s own thinking and lived experiences.
• Transparency:As noted below, there are certain use cases where AI use is acceptable. In these scenarios, full transparency is expected. AI use should be disclosed when it materially shapes application or research outputs.
• Privacy and confidentiality:All students, faculty, and staff engaged in research that is supported by CUE must protect sensitive, personally identifiable, proprietary, or unpublished research information following Chapman’s guidelines on confidentiality and privacy.
• Accountability:Users are responsible for accuracy, citations, and compliance with all fellowship rules, mentor expectations, and university policies, and are ultimately responsible for anything they submit or share with a broader audience.

Acceptable and prohibited uses

For all CUE-sponsored applications and presentations, applicants are permitted to use AI tools as assistive support. This includes:

• Brainstorming topics, questions, or perspectives
• Outlining essays, proposals, and personal statements based on student/faculty-generated ideas
• Editing for clarity, grammar, tone, and conciseness
• Creating visual supplements for scholarly presentations and submissions
• Summarizing publicly available sources

Faculty and students are not allowed to use AI for the following:

• Generating or rewriting substantive text beyond minor copyediting

• Submitting or presenting any AI-generated text, images, or code as one’s own without disclosure when it materially contributes to the final work
• Fabricating experiences, awards, research results, citations, quotes, or references
• Using AI to impersonate another person

In short, AI can be used to support the brainstorming and revision process, but any work presented or submitted should represent the individual’s own intellectual thought.

Disclosure

Individuals must disclose AI use when it:

• Produces code used in analysis or results
• Creates figures/visuals included in final submissions
• Shapes research design, interpretation, or framing in meaningful ways

 

AI Statement

As part of all CUE applications that require student-produced documents, applicants will be asked how AI was used in developing the document(s). Applicants should be prepared to answer this question as part of the application. If AI was not used, indicate this in the response.

AI statement examples:

• “I used AI to suggest edits for clarity and concision on text I drafted. I reviewed and revised all outputs and take full responsibility for the final content.”
• “I used AI to brainstorm potential research questions and produce an initial outline. The final framing and all writing are my own.”
• “I used AI to generate initial code suggestions for [task]. I tested, modified, and verified the code and results.”

Failure to disclose AI use will be treated as a violation of Chapman’s academic integrity standards.

Fellowship application integrity and sponsor rules

CUE works with students across campus to promote applications to many external fellowships. Many of these fellowships have their own AI use policies, which may be stricter than the ones outlined here. Students applying to these fellowships are responsible for reviewing sponsor policies and must comply with the most restrictive requirements, ensuring that they meet all sponsor requirements. CUE will encourage students to check program rules regarding AI or outside assistance and provide guidance on ethical drafting and revision practices, but the ultimate responsibility for compliance with external fellowship policies rests with the student.  If a fellowship sponsor prohibits AI use, students must not use AI in any part of that submission process (including brainstorming, drafting, or editing) unless the sponsor explicitly allows it.

 

AI disclosure statement: This policy was drafted with the help of generative AI to brainstorm ideas.

Poster design can significantly enhance or severely diminish the effectiveness of your presentation. The guidelines are general considerations.

• Standard size: 48" x 36" landscape (template)
• Minimum font size - (32 pt)
• Preferred Font type - Arial or Helvetica
• Font Color - Black  
• Need help designing your academic poster?  View the video link for helpful poster design tips: Academic Poster Design Tutorial

Poster Printing Deadline - TBA, Print Here