» Limited Submission

Some federal agencies and private foundations limit the number of applications that may be submitted from one institution within a specified period of time. In order to increase the chances of Chapman University’s success in applying for these "Limited Submission" opportunities, a procedure exists to select the most meritorious proposal(s) when multiple Chapman PIs demonstrate interest in the same limited submission opportunity.

This procedure is called an "internal competition," and particular rules apply. An internal competition adds a significant step to proposal preparation; therefore, to allow adequate time for selection and to enable PIs to complete the final application, internal deadlines for limited submission opportunities are set well in advance of official sponsor deadlines.

  • How Internal Competition Works
  • How to Participate
  • The Office of Research will post limited competition announcements online. Faculty and staff who are interested in the funding opportunity should submit a brief project description to the Office of Research at sps@chapman.edu by the internal deadline. When the number of proposals exceeds the sponsor’s limit, an internal ad hoc committee will be created to review and assist in selection of proposals. The review process will also include input from leadership from the representative academic units to help determine which proposal(s) will move forward, based on merit and strategic priorities. If interest does not exceed the sponsor’s limit, no internal competition will be held.

  • 1. Inform the University – Any PI-Eligible Chapman faculty or administrator may apply for a limited submission opportunity. Interested PIs should notify the Office of Research promptly by emailing sps@chapman.edu. If the sponsor’s solicitation does not appear on Chapman’s Limited Submission web page listing, please notify the Office of Research and the opportunity will be added to the website.

    2. Prepare a Brief Proposal – Required components of the brief proposal are clarified in the announcement of the internal competition (below). Please review the agency guidelines to ensure that your project fits the funding opportunity. Prepare a brief proposal that includes the information requested.

    3. Submit the Proposal to the Office of Research – Proposals are to be submitted via email to sps@chapman.edu by the internal competition deadline. The Office of Research will coordinate committee review.

    4. Follow-up – Following the internal competition, PIs will be notified of their status. Selected PI's may receive suggested edits and modifications from the reviewing committee. Top proposals will be expected to be fully complete and ready for submission by the sponsor's deadline.

Current Opportunities

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National Science Foundation: Major Research Instrumentation Program

National Science Foundation: Major Research Instrumentation Program (NSF 18-513)

CU Internal Competition Deadline: Tuesday, December 17, 2019

External Deadline: Monday, January 20, 2020

The Major Research Instrumentation (MRI) Program serves to increase access to multi-user scientific and engineering instrumentation for research and research training in our Nation's institutions of higher education and not-for-profit scientific/engineering research organizations. An MRI award supports the acquisition or development of a multi-user research instrument that is, in general, too costly and/or not appropriate for support through other NSF programs.

MRI provides support to acquire critical research instrumentation without which advances in fundamental science and engineering research may not otherwise occur. MRI also provides support to develop next-generation research instruments that open new opportunities to advance the frontiers in science and engineering research. Additionally, an MRI award is expected to enhance research training of students who will become the next generation of instrument users, designers and builders.

An MRI proposal may request up to $4 million for either acquisition or development of a research instrument. Beginning with the FY 2018 competition, each performing organization may submit in revised “Tracks” as defined below, with no more than two submissions in Track 1 and no more than one submission in Track 2.

  • Track 1: Track 1 MRI proposals are those that request funds from NSF greater than or equal to $100,0001and less than $1,000,000.
  • Track 2:Track 2 MRI proposals are those that request funds from NSF greater than or equal to $1,000,000 up to and including $4,000,000.

Consistent with the America COMPETES Act of 2007 (Public Law 110-69), cost sharing of precisely 30% of the total project cost is required for Ph.D.-granting institutions of higher education and for non-degree-granting organizations. Non-Ph.D.-granting institutions of higher education are exempt from the cost-sharing requirement and cannot include it. National Science Board policy prohibits voluntary committed cost sharing.

Please see the solicitation text for organizational definitions used by the MRI program.

The MRI Program especially seeks broad representation of PIs in its award portfolio, including women, underrepresented minorities and persons with disabilities. Since demographic diversity may be greater among early-career researchers the MRI program also encourages proposals with early-career PIs and proposals that benefit early-career researchers.

Required information for Chapman internal review (submitted to sps@chapman.edu): Please submit a brief (1-2 page) summary describing: the equipment, the need, and who will utilize the equipment. The document should also include the following information:

  • Specify whether you will purchase or build the equipment (i.e.: acquisition or development proposal category)
  • Estimated budget, including federal funds and if needed, Chapman University funds
  • Will additional space or remodeling be required?
  • What is the plan for maintenance and service cost associated with the equipment?

What other faculty and/or programs at Chapman will benefit from this major research equipment?

National Endowment for the Arts (NEA) Art Works and Challenge America

National Endowment for the Arts (NEA) Art Works and Challenge America

Although two distinct grant programs, the university may submit only one (1) application for either the Art Works or the Challenge America program each year.

Due to these proposal limitations, Chapman will run a limited, internal competition to select which proposal will move forward for submission.

The NEA submission process is a two-step process:

Art Works – Step 1 (Grants.gov): February 13, 2020 and Step 2 (NEA Portal): February 18-25, 2020 for the Winter Deadline.

Step 1 (Grants.gov): July 9, 2020 and Step 2 (NEA Portal): July 14-21, 2020 for the Summer Deadline 

Challenge America – Step 1 (Grants.gov): April 9, 2020 and Step 2 (NEA Portal): April 14-21, 2020.

PI Eligible Faculty or Administrators interested in applying should notify Sponsored Projects Services (SPS) via email by Friday, January 3, 2020.

NOTE:  If multiple requests to submit are received, potential applicants will be asked to provide the following Internal Competition documents:

  1. Major Project Activities (single-spaced, up to 500 words)
  2. Estimated Budget Total

Applicants will be notified of selection status on or before Friday, January 10, 2020.

Questions may be directed to sps@chapman.edu.

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