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Student Engagement

» Student Staff Application 2018-2019 Academic Year

The Department of Student Engagement upholds the University mission by offering educational experiences, supportive environments, specialized services, and quality resources designed to facilitate successful achievement of the Student Affairs Learning Outcomes. 

Through the interconnected areas of Civic Engagement, Cross-Cultural Center, Fraternity and Sorority LifeStudent Organizations, the Student UnionFitness Center, and Rock Wall our student staff help us support each student and their ongoing development as respectful, curious, and active community members.


Qualifications & Requirements

We look for student staff members who:

  • Possess effective verbal and written communication skills
  • Are professional, detail oriented, organized, and follow through
  • Represent Chapman University and the Department of Student Engagement well
  • Work well with others on a team
  • Desire ongoing personal and professional development
  • Desire to be challenged and to learn
  • Remain in good academic (cumulative GPA 2.5) and disciplinary standing
  • Comply with Chapman’s policy of student employment by working no more than 19 hrs/week for all on-campus jobs

Please refer to the job descriptions below to learn about the specific qualifications and requirements of the position(s) about which you are interested.

Time Commitment

  • 2018-2019 academic year commitment (please consider study abroad plans when applying)
  • Hours depend on position (please see specifics provided in job descriptions)
  • Attend department staff development meetings on several Fridays 2:00-4:00 p.m. throughout the year
  • Participate in assigned Chapman events 

Please consult the Student Employment website for current openings.

+ - Lead Civic Engagement Assistant

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Lead Civic Engagement Assistant is responsible for leading and supervising a group of Civic Engagement Assistants, in addition to overseeing the planning, implementation, and assessment of programs and services provided by Civic Engagement Initiatives. Through the execution of the responsibilities listed below, the Lead Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assist with training, team development, and schedule coordination for a small team of Civic Engagement Assistants
  • Supervise Civic Engagement Assistants in planning, implementing, and assessing Civic Engagement programs and services
  • Assist Civic Engagement Assistants in upholding all University policies applicable to their responsibilities
  • Work alongside professional staff to develop, plan, and implement trainings/meetings for Civic Engagement staff
  • Support a connection between civic engagement student organizations and Civic Engagement programs and services
  • Prepare agendas for and facilitate weekly small-team meetings
  • Facilitate workshops for student leadership trainings
  • Serve as liaison between Civic Engagement Initiatives and community businesses/public service agencies
  • Promote the use of and oversee Civic Engagement OrgSync portal
  • Act as expert in all steps of event planning
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Serve as primary contact for Civic Engagement Initiatives at campus-wide involvement fairs
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with and demonstrated understanding of event planning at Chapman University
  • Experience leading a group of peers
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to take initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to work evening and weekend hours as necessitated by programming
  • Ability to work during the months of July and August
  • Minimum of a 2.5 GPA

Desired

  • One year or more of primary responsibility for coordinating campus events
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Lead Civic Engagement Assistant will be paid $11.50/hour for 13-15 hours a week.

+ - Civic Engagement Assistant - Community Service

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for assisting with the development and support of specific community partnerships as well as the recruitment and coordination of Chapman volunteers. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assist with communication with community partners, maintenance of community partner database/portals, marketing of community needs/service opportunities, recruitment of Chapman volunteers, and data collection pertaining to individual and group civic engagement commitments
  • Explain and review University liability insurance requirements to community agencies
  • Assist community partners in on-campus vending, when appropriate
  • Recruit and coordinate volunteer pool and manage logistics for one of the following programs: the Roots Native Habitat Restoration Program, the OC Watershed Education Ambassador Program, Days of Service, or the Alternative Break program.
  • Ensure volunteers complete all necessary paperwork/trainings, as required by the University and community agency
  • Coordinate transportation of volunteers as necessary
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings
  • Serve as primary liaison between Civic Engagement Initiatives and community partners and remain knowledgeable about volunteer needs within the local community
  • Promote the use of Civic Engagement OrgSync portal as well as Service Opportunities and Involvement modules
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience leading a group of peers
  • Ability to take initiative and work independently
  • Demonstrated effective oral communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated attention to detail
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to work evening and weekend hours as necessitated by programming
  • Successful completion of background check for working with minors
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Experience with volunteer coordination/management
  • Experience with OrgSync portal management and use of Service Opportunities and Involvement modules
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $11.00/hour for 13-15 hours a week.

+ - Civic Engagement Assistant - Political Engagement and Social Justice Programming

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for the planning, implementation, and assessment of programs and services provided by Civic Engagement Initiatives. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement.

Responsibilities

  • Assist with the planning, implementation, and assessment of designated civic engagement programs/services
  • Communicate and collaborate with campus partners and student organizations to promote campus-wide civic learning and democratic engagement opportunities
  • Remain knowledgeable about current events and social justice issues
  • Serve as liaison between Civic Engagement Initiatives and community businesses/public service agencies
  • Promote the use of Civic Engagement OrgSync portal
  • Ensure programs/services are implemented in accordance with University policy
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with event planning at Chapman University
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to take initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Ability to work evening and weekend hours as necessitated by programming
  • Federal Work Study award

Desired

  • One year or more of primary responsibility for coordinating campus events
  • Volunteer and/or work experience at a local public service agency
  • Demonstrated understanding of current economic, environmental, and/or socio-political events/issues
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to lift and carry up to 30 pounds
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $11.00/hour for 13-15 hours a week.

+ - Civic Engagement Assistant – Community Supported Agriculture and Campus Community Garden

In support of the Student Affairs Learning Outcomes, Civic Engagement Initiatives inspires students to see themselves as part of the larger social fabric and to be informed and active citizens in our local, national, and global communities. Civic Engagement Initiatives creates experiences wherein students develop the knowledge, skills, and motivation they need for responsible engagement in our diverse society. The Civic Engagement Assistant is responsible for the coordination and promotion of the campus community garden. Through the execution of the responsibilities listed below, the Civic Engagement Assistant position serves to support the development of community relations, social justice, and students’ civic agency and identity in growing the quality, frequency, and impact of programs and services related to civic learning and democratic engagement. 

Responsibilities

  • Assist with the coordination of the CSA program and campus community garden
  • Coordinate the recruitment of garden stewards and logistics associated with faculty, staff, and/or students’ use of garden beds
  • Recruit and coordinate garden volunteer pool and manage logistics of regular garden cleanup days
  • Develop marketing and outreach efforts for the community garden to enhance faculty, staff, and/or students’ understanding and knowledge of the space
  • Maintain a clean, engaging, and welcoming aesthetic for the community garden
  • Coordinate educational programming associated with community gardens and/or local food systems
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Facilitate workshops for student leadership trainings
  • Promote the use of Civic Engagement OrgSync portal as well as Service Opportunities and Involvement modules
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience leading a group of peers
  • Ability to take initiative and work independently
  • Demonstrated effective oral communication skills
  • Strong interpersonal and customer service skills
  • Demonstrated attention to detail
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to use standard gardening equipment
  • Ability to work evening and weekend hours as necessitated by programming
  • Ability to work outside for long periods of time
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Direct experience with growing fruits/herbs/vegetables or coordinating community garden
  • Demonstrated understanding of the economic, environmental, and/or health benefits of local food systems
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to access basement storage facility

Compensation

The Civic Engagement Assistant will be paid $11.00/hour for 13-15 hours a week.

+ - Lead Cross-Cultural Center Assistant

The Cross-Cultural Center (CCC) fosters the exploration and affirmation of the unique identities at Chapman University. Through culturally-based programs and learning experiences, students will: explore, celebrate, and share their diverse cultures and traditions; further examine and cultivate the multiple aspects of their personal identities; develop an appreciation of and respect for diversity; and hone their skills in cross-cultural leadership and dialogue while creating a welcoming and inclusive campus community. The CCC Lead Assistant is responsible for the support and development of programmatic efforts and experiences that enhance a growing sense of community by fostering students' awareness of and appreciation for differences on campus. Through the execution of the responsibilities listed below, the CCC Lead Assistant serves to support the development of a welcoming and inclusive campus climate for every student at Chapman University. 

Responsibilities

  • Ensure campus-wide programming is offered for identity months including, but not limited to: LatinX Heritage Month, LGBTQ+ Pride Month, Black History Month, Women's Herstory Month, APIDA Heritage Month, Disability Awareness Week, Trans Day of Remembrance and Indigenous Peoples’ Month
  • Work alongside professional staff to identify, plan and implement programming needs of the Chapman Community
  • Provide general supervision for CCC Assistants- includes, training and mentoring of departmental procedures and expectations, act as expert on Event Planning Guide, serve as primary liaison,
  • Facilitate registration, implementation, and assessment of workshops for student leadership trainings (such as Breaking Ground trainings or by request training)
  • Assist in facility upkeep and CCC desk operations not limited to scheduling staff through Humanity, submitting facilities and media services requests
  • Assist with planning departmental exposure, support, and affirmation initiatives retreats and the WE CU Mentorship program
  • Support a connection between diversity/cultural student organizations and CCC programming, ensuring communication and collaboration between student organization leaders and CCC student staff
  • Respond to all communication from staff within 24 hours of receiving the correspondence
  • Utilize OrgSync portals for form building, calendars and marketing
  • Utilize 25Live to make space reservations and interface with Media Services, Facilities and Catering for events
  • Develop marketing strategies in collaboration with the Student Engagement Marketing Team
  • Ensure programs/services are implemented in accordance with University policy
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with cross-cultural center in an academic, professional, or student organization setting
  • Experience with event planning at Chapman University
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to exhibit initiative and work independently
  • Strong interpersonal skills
  • Ability to use standard office equipment including computer, copier, telephones
  • At least 1 semester employed at the CCC
  • Minimum of a 2.5 GPA
  • Ability to work evening and weekend hours as necessitated by programming
  • Availability from 2-4pm on Friday afternoons for weekly staff meetings and Team Training and Development (TTDs)

Desired

  • Experience as a leader of a diversity/cultural related club or organization
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with diverse communities of students, staff, faculty and administrators

Compensation

The Lead Cross-Cultural Center Assistant will be paid $11.50/hour for 13-15 hours a week.

+ - Cross-Cultural Center Assistant

The Cross-Cultural Center (CCC) fosters the exploration and affirmation of the unique identities at Chapman University. Through culturally-based programs and learning experiences, students will: explore, celebrate, and share their diverse cultures and traditions; further examine and cultivate the multiple aspects of their personal identities; develop an appreciation of and respect for diversity; and hone their skills in cross-cultural leadership and dialogue while creating a welcoming and inclusive campus community.  The CCC Assistant is responsible for the support and development of programmatic efforts and experiences that enhance a growing sense of community by fostering students' awareness of and appreciation for differences on campus. Through the execution of the responsibilities listed below, the CCC Assistant serves to support the development of a welcoming and inclusive campus climate for every student at Chapman University.

Responsibilities

  • Ensure campus-wide programming is offered for identity months including, but not limited to: LatinX Heritage Month, LGBTQ+ Pride Month, Black History Month, Women's Herstory Month, APIDA Heritage Month, Disability Awareness Week, and Indigenous Peoples’ Month
  • Work alongside professional staff to identify, plan and implement programming needs of the Chapman Community
  • Collaborate with other CCC Assistants in event planning, facility support, desk operations, and general customer service in providing upkeep to the CCC and its guests
  • Assist with planning departmental exposure, support, and affirmation initiatives retreats and the WE CU Mentorship program
  • Support a connection between diversity/cultural student organizations and CCC programming, ensuring communication and collaboration between student organization leaders and CCC student staff
  • Respond to all communication from staff within 24 hours of receiving the correspondence
  • Utilize OrgSync portals for form building, calendars and marketing
  • Utilize 25Live to make space reservations and interface with Media Services, Facilities and Catering for events
  • Develop marketing strategies in collaboration with the Student Engagement Marketing Team
  • Ensure programs/services are implemented in accordance with University policy
  • Ensure appropriate use and return of Department of Student Engagement marketing materials
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with cross-cultural center in an academic, professional, or student organization setting
  • Experience with event planning at Chapman University
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to exhibit initiative and work independently
  • Strong interpersonal skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Ability to work evening and weekend hours as necessitated by programming
  • Availability from 2-4pm on Friday afternoons for weekly staff meetings and Team Training and Development (TTDs)

Desired

  • Experience as a leader of a diversity/cultural related club or organization
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with diverse communities of students, staff, faculty and administrators

Compensation

The Cross-Cultural Center Assistant will be paid $11.00/hour for 8-12 hours a week.

+ - Graphic Design Assistant

Graphic Designers Assistants handle all requests for flyers, posters, logos and other necessary print products of the Department of Student Engagement. They will work collaboratively on the conceptualization and implementation of designs while sustaining and developing their own aesthetic. Designers will work as in an agency, following the proper steps for approval and adapting to the needs of the client and/or project. Proficiency in Adobe Illustrator, InDesign and Photoshop are required and an eye for the application of visual marketing is highly valued. Designers will also assist with department marketing initiatives as a part of the marketing team and adhere to department guidelines. Workload is tailored to the designer’s schedule and flexibility within standard operating hours. A portfolio must be submitted with application. 

Responsibilities

  • Work alongside professional staff to develop, plan, and complete graphic design requests
  • Participate as a member of the departments marketing and operations team
  • Attend marketing team meetings scheduled every Friday
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Department of Student Engagement on design related needs
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Proficiency in Adobe Illustrator, InDesign and Photoshop
  • Prior experience and/or completed courses in graphic design
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to assist deployment of marketing materials

Compensation

Graphic Designer Assistants will be paid $11.00/hour for 10-13 hours a week.

+ - Guest Relations Coordinator

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement manages three facilities on campus – the Argyros Forum Student Union, the Doti-Struppa Rock Wall, and the Julianne Argyros Fitness Center. The 7-member Guest Relations Coordinator (GRC) team is responsible for co-supervising a staff of 50 students and managing day-to-day facility operations. Alongside graduate assistants and professional staff the GRC role will collectively design, develop, market and implement services, resources, and programs related to fitness, recreation, wellness and general student life. Through the execution of the responsibilities listed below, the GRC staff collectively create welcoming environments that will contribute to the University by building community, increasing the students’ pride in their university and improving students’ healthy sense of self. 

Responsibilities

  • Work alongside the graduate assistants and professional staff to supervise Guest Relations Assistants, Fitness Session Leaders and Rock Wall Assistants, including hiring, training, team development, performance evaluation and accountability.
  • Through supervisor shifts, oversee the day-to-day operations of the facilities in partnership with campus departments including Public Safety, Dining Services, Facilities Management, Custodial Services, and Information Systems and Technology.
  • Manage facilities by ensuring all equipment and furnishings are working properly and that facilities are clean and tidy. Responsibilities include routine maintenance and cleaning as well as submitting work requests for major issues to campus departments.
  • Jointly manage amenities, programs and services including:
    • Guest Relations staff development and scheduling
    • Argyros Forum Student Union Gallery
    • Laptops To Go, Mobile Charge and other technology services
    • Hashinger Lockers
    • Union Fit and other recreation and wellness programs
    • Amazon Locker
    • Doti-Struppa Rock Wall & Outdoor Recreation Gear
    • Live Sports & Entertainment Viewing
  • Along with Student Engagement Marketing team, oversee publicity including website, social media and digital signage
  • Address employee needs regarding scheduling, including approval of shift changes
  • Assist campus departments and student organizations in planning events
  • Provide on-site supervision of events hosted by campus departments and student organizations
  • Meet weekly 1-1 with direct supervisor
  • Attend weekly meetings with the supervision team
  • Lead monthly team meetings with all Guest Relations staff members
  • Assist in Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Demonstrated ability to lead and motivate a large group
  • Effective written and oral communication skills
  • Creative problem-solving skills
  • Ability to work evening, early morning and weekend hours as necessary
  • Time management skills
  • Ability to delegate effectively
  • Ability to manage conflict and apply feedback to work performance
  • Dependability and accountability
  • Initiative and the ability to work independently
  • Strong interpersonal and customer service skills
  • Demonstrated ability to anticipate customer needs
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Familiarity with departments and organizations at Chapman
  • Demonstrated desire to learn
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with Chapman professional staff
  • CPR/First Aid/AED Certified through May 2019
  • Ability to climb a ladder
  • Ability to lift objects of 45lbs

Compensation

Guest Relations Coordinators (GRC) will be paid $11.50/hour in 2018. The compensation is scheduled to increase to $11.50/hour in 2019.

Start Date/Time Commitment

Summer, Fall, Interterm, and Spring work is required. (Thanksgiving and Spring Break are not required).

The start date will be confirmed for each position on an individual basis when an offer of employment is made. Summer work requires 2-4 days per week including mandatory work on Wednesdays from 9 a.m.-4 p.m.. 

Additional Information

GRC’s are not allowed to be Orientation Assistants or Orientation Coordinators. GRC’s will need to be available for Department Training in August 2018 and for additional training as specified by their supervisor.

The Department of Student Engagement will provide CPR/First Aid/AED certification training at no charge to each Guest Relations staff member.

+ - Guest Relations Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement manages three facilities on campus – the Argyros Forum Student Union, the Doti-Struppa Rock Wall and the Julianne Argyros Fitness Center. The Guest Relations Assistant (GRA) is responsible for providing excellent customer service to all guests. Along with the Guest Relations Coordinators (GRC), graduate assistants, and professional staff, the GRA will collectively develop and implement services, resources, and programs related to fitness, recreation, wellness and general student life. Through the execution of the responsibilities listed below, the GRA position serves to create welcoming environments that will contribute to the University by building social connections, increasing the students’ pride in their university and improving students’ healthy sense of self.

The Guest Relations Assistant position has three employment periods:

  • 9 Month: August 2018-May 2019 Mandatory employment during fall and spring.
  • 10 Month: August 2018-May 2019 Mandatory employment during fall, interterm and spring.
  • Summer: May 2017-August 2018 Mandatory employment during summer. June 29-August 26, 2018.

Responsibilities

  • Provide excellent, proactive customer service to all guests including accurate information to telephone and in-person questions regarding Chapman University and our facilities.
  • Along with GRC team, provide amenities, programs and services including:
    • Guest Relations staff development and scheduling
    • Argyros Forum Student Union Gallery
    • Laptops To Go, Mobile Charge and other technology services
    • Hashinger Lockers
    • Union Fit and other recreation and wellness programs
    • Amazon Locker
    • Doti-Struppa Rock Wall & Outdoor Recreation Gear
    • Live Sports & Entertainment Viewing
  • Complete Active Laps to provide visual security of the facilities and their furnishings/equipment; monitor and address potential safety/liability problems, report repair needs
  • Ensure all equipment and furnishings are working properly and that facilities are clean and tidy. Responsibilities include routine maintenance and cleaning as well as submitting work requests for major issues to campus departments.
  • Promote programs and services and provide support for activities and events taking place in the facilities.
  • Post signs, daily schedules and other administrative tasks as required.
  • Attend all scheduled meetings and training sessions.
  • Attend monthly Guest Relations staff meetings led by the GRC staff
  • Assist in Student Engagement department-wide events
  • Assist in other duties as assigned including staffing other facilities such as the Cross-Cultural Center

Qualifications

Required

  • Strong interpersonal and customer service skills
  • Demonstrated ability to anticipate customer needs
  • Dependability and accountability
  • Initiative and the ability to work independently with little supervision
  • Effective written and oral communication skills
  • Time management skills
  • Ability to manage conflict and apply feedback to work performance
  • Attention to detail and ability to accept direction
  • Punctuality
  • Positive image and tidy appearance
  • Willingness to work and learn
  • Ability to use standard office equipment including computer, copier, telephones
  • Work study students only
  • Minimum of a 2.5 GPA

Desired

  • Familiarity with departments and organizations at Chapman
  • Demonstrated desire to learn
  • Knowledge of or experience with campus policies and procedures
  • Previous experience with customer service positions
  • CPR/First Aid/AED Certified through May 2019
  • Ability to climb a ladder
  • Ability to lift objects of 45 lbs 

Compensation

Guest Relations Assistants will be paid $11/hour in 2018. The compensation is scheduled to increase to $11.50/hour in 2019.

Start Date/Time Commitment:

The start date and required training dates will be confirmed on an individual basis when an offer of employment is made.

  • 9 Month and 10 Month GRA: August 2018-May 2019
    • Mandatory training in August 2018.
    • 8-10 hours per week on average.
  • Summer GRA: June 2018-August 2018
    • Mandatory training in June 2018.
    • 20-25 hours per week on average.

Late-night, early morning and weekend hours are required.

Additional Information

8-month GRAs are allowed to serve as Orientation Assistants or Orientation Coordinators; however, Summer GRA and 9-month GRA are not allowed to serve as Orientation Assistants or Orientation Coordinators.

The Department of Student Engagement will provide CPR/First Aid/AED certification training at no charge to each Guest Relations staff member who does not already have a certification valid through May 2019.

+ - Lead Greek Leadership Assistant

In support of the Greek community, the Lead Greek Leadership Assistant is responsible for assisting the individual Greek organizations, strengthening the Greek community through programming, promotion and education, and managing the Greek Life student staff. Through the execution of the responsibilities listed below, the Lead GLA position serves to support the Greek experience in growing the quality and sustainability of the community at Chapman University.

Responsibilities

  • Assist with training, team development, weekly staff meetings and schedule coordination for all GLAs
  • Attend weekly Greek Life staff meeting
  • Attend annual staff training events
  • Act as primary liaison between Department of Student Engagement and Greek organizations
  • Respond to all Greek Life communication in a timely and professional manner
  • Compile Greek end of semester report data
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Assist with FERPA Release Form tracking and roster management each semester
  • Advise and support Greek organizations in planning events (waivers, facilities, contracts, SEAC, etc.)
  • Request 25Live username and passwords for chapter representatives
  • Check 25Live and approve or deny chapter room scheduling requests
  • Act as experts in all steps of the Event Planning Guide
  • Assist Greek organizations in upholding all University and chapter policies regarding event planning
  • Attend and prepare agendas for and co-facilitate weekly President’s Council meetings
  • Attend bi-weekly SOSA meetings and work to address department and organization concerns
  • Assist in Department of Student Engagement and Greek Life events (Staff development meetings, tabling and/or presenting at Preview Day, Discover Chapman Day, Involvement Fair, etc.)
  • Work alongside professional staff and Graduate Assistants to develop, plan, and implement trainings and meetings for organization leadership (including executive members and advisors as needed)
  • Facilitate workshops for Greek leadership (New Member Educator Training, Presidents Retreat, Greek Leadership Summit)
  • Plan and implement New Member Education, Hazing Prevention Week, Academic Achievement Receptions, and Skit Night
  • Coordinate Clean-Up Crew in partnership with Civic Engagement
  • Communicate regularly with chapter presidents and members (make announcements in Chapter meetings when necessary)
  • Manage the Greek Calendar and the Greek Life email account
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a Greek organization
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently and with a group
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Campus leadership experience
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with Greek organization members and executive leaders
  • Ability to work with frequent interruptions

Compensation

  • The Lead GLA will be paid $11.50/hour for 13-15 hours a week.

+ - Greek Leadership Assistant

In support of the Greek community, the Greek Leadership Assistants are responsible for assisting the individual Greek organizations, strengthening the Greek community through programming, promotion and education, and contributing to the Greek Life staff. Through the execution of the responsibilities listed below, the GLAs serve to support the Greek experience in growing the quality and sustainability of the community at Chapman University.

Responsibilities

  • Attend weekly Greek Life staff meeting
  • Attend annual staff training events
  • Act as primary liaison between Department of Student Engagement and Greek organizations
  • Respond to all Greek Life communication in a timely and professional manner
  • Compile Greek end of semester report data
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Assist with FERPA Release Form tracking and roster management each semester
  • Advise and support Greek organizations in planning events (waivers, facilities, contracts, SEAC, etc.)
  • Request 25Live username and passwords for chapter representatives
  • Check 25Live and approve or deny chapter room scheduling requests
  • Act as experts in all steps of the Event Planning Guide
  • Assist Greek organizations in upholding all University and chapter policies regarding event planning
  • Attend and prepare agendas for and co-facilitate weekly President’s Council meetings
  • Assist in Department of Student Engagement and Greek Life events (Staff development meetings, tabling and/or presenting at Preview Day, Discover Chapman Day, Involvement Fair, etc.)
  • Work alongside professional staff and Graduate Assistants to develop, plan, and implement trainings and meetings for organization leadership (including executive members and advisors as needed)
  • Facilitate workshops for Greek leadership (New Member Educator Training, Presidents Retreat, Greek Leadership Summit)
  • Plan and implement New Member Education, Hazing Prevention Week, Academic Achievement Receptions, and Skit Night
  • Coordinate Clean-Up Crew in partnership with Civic Engagement
  • Communicate regularly with chapter presidents and members (make announcements in Chapter meetings when necessary)
  • Manage the Greek Calendar and the Greek Life email account
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a Greek organization
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently and with a group
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Campus leadership experience
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with Greek organization members and executive leaders
  • Ability to work with frequent interruptions

Compensation

  • GLAs will be paid $11.00/hour for 10-12 hours a week.

+ - Lead Office Operations Assistant

The Lead Office Operations Assistants is responsible for creating and maintaining a highly functional, efficient work space for the Department of Student Engagement. The Lead Office Operations Assistant is responsible for leading Student Administrative staff in daily operations, meetings and maintaining a highly functioning office environment.

Duties include implementing procedures for streamlining facility organization, data entry, student staff scheduling, and working across the department with Leads from other areas to establish a strong relationship in leadership. Additionally, The Lead Office Operations Assistant would facilitate training for new staff and function as a guide for the department.  It is their priority to facilitate a comfortable, courteous and professional atmosphere within the office. The Lead Office Operations Assistant will develop projects based on the needs of the department and their individual interests. They possess a diverse skill set, with proficiency in organization and oral and written communication. 

Responsibilities

  • Work alongside Department Assistant to supervise student Administrative assistant including hiring, training, team development, performance evaluation and policy enforcement.
  • Assist with office organization, ordering supplies, staff recruitment, office orientation and new hire procedures.
  • Develop and implement plans for streamlining daily office functions
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Student Administrative Assistants
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned
  • Meet weekly 1-1 direct supervisor
  • Attend weekly meetings with the supervision team
  • Assist in other duties as assigned

Qualifications

Required

  • Ability to work 15 hours per week including evening, early morning and weekend hours as necessary
  • Demonstrated ability to lead and motivate a large group
  • Effective written and oral communication skills
  • Creative problem-solving skills
  • Time management skills
  • Ability to delegate effectively
  • Ability to manage conflict and apply feedback to work performance
  • Dependability and accountability
  • Initiative and the ability to work independently
  • Strong interpersonal and customer service skills
  • Demonstrated ability to anticipate customer needs
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Administrative and supervisory experience highly valued.
  • Ability to assist deployment of marketing materials 

Compensation

Office Operations Assistants will be paid $11.50/hour for 10-14 hours a week.

+ - Office Operations Assistant

Office Operations Assistants are responsible for creating and maintaining a highly functional, efficient work space for the Department of Student Engagement. Duties include ordering supplies, handling equipment requests, general organization, database entry and filing. It is their priority to facilitate a comfortable, courteous and professional atmosphere within the office. The Office Operations Assistant will contribute to projects based on the needs of the department and their individual interests. They possess a diverse skill set, with proficiency in organization and oral and written communication. Office Operations Assistants serve as an active member of the marketing team, assisting in the implementation of marketing initiatives and acting as an overall support system as needed.

Responsibilities

  • Work alongside professional staff to develop, plan, and complete marketing and operations initiatives
  • Assist with office organization, ordering supplies, staff recruitment, office orientation and new hire procedures.
  • Participate as a member of the department’s marketing and operations team
  • Attend marketing team meetings scheduled every Friday
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Prior experience and/or completed courses in public relations, marketing or advertising
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to access basement storage facility
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Administrative and supervisory experience highly valued.
  • Ability to assist deployment of marketing materials

Compensation

Office Operations Assistants will be paid $11.00/hour for 10-14 hours a week.

+ - Lead Public Relations Assistant

Lead Public Relations Assistant key function in the Department of Student Engagement is to develop, execute and promote all marketing initiatives. They work extensively to guide PR assistants using social media, actively maintaining Facebook, Twitter, and Instagram accounts on a daily basis. The Lead PR Assistants is responsible for leading PR staff to raise awareness of programming and help other areas develop campaign strategies for larger team. They serve on the Marketing Team, offer creative input in regular meetings, and contribute to the student blog, One University. Lead PR Assistants are always seeking innovative ways to market the department’s areas and improve interpersonal communication within the department. A qualified individual will be self-motivated, reliable, committed, and have excellent time management skills. They will have a general understanding of public relations and marketing, which can be applied in creative, outside the box methods. They will have excellent writing skills, be comfortable working hands-on, and consistently use inclusive language.

Responsibilities

  • Assist Department Assistant with training, team development, and schedule coordination for Marketing Team members
  • Lead campaign efforts to programmatic areas to help them promote their programs, services, resources, and experiences
  • Assign projects to appropriate Marketing Team member in Asana and communicate to requester
  • Consult with all Marketing Team members on their projects; provide guidance and assistance during development
  • Supervise Marketing Team projects to ensure their timely and accurate completion
  • Hold weekly individual meetings with each Public Relations Assistants
  • Assist Marketing Team in upholding all University policies applicable to their responsibilities
  • Work alongside PR Assistant(s) on social media efforts including Facebook, Twitter, and Instagram
  • Develop, maintain, and disseminate general marketing resources for the Department of Student Engagement
  • Serve as primary contact for the Marketing Team within the Department of Student Engagement
  • Maintain a strong working relationship with Operations Team
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience with and demonstrated understanding of marketing at Chapman University
  • Experience leading a group of peers
  • Demonstrated effective written and oral communication skills
  • Demonstrated attention to detail
  • Ability to take initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Ability to work evening and weekend hours as necessitated by programming
  • Minimum of a 2.5 GPA

Desired

  • One year or more of work experience with marketing or public relations
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Lead Marketing Assistant will be paid $12.00/hour for 12-14 hours a week.

+ - Public Relations Assistant

Public Relations Assistants key function in the Department of Student Engagement is to develop, execute and promote all marketing initiatives. They work extensively using social media, actively maintaining Facebook, Twitter, and Instagram accounts on a daily basis. The PR Assistants work collaboratively with other staff to raise awareness of programming and help other areas develop strategies and an understanding of marketing methods. They serve on the Marketing Team, offer creative input in regular meetings, and contribute to the student blog, One University. PR Assistants are always seeking innovative ways to market the department’s areas and improve interpersonal communication within the department. A qualified individual will be self-motivated, reliable, committed, and have excellent time management skills. They will have a general understanding of public relations and marketing, which can be applied in creative, outside the box methods. They will have excellent writing skills, be comfortable working hands-on, and consistently use inclusive language. 

Responsibilities

  • Work alongside professional staff to develop, plan, and complete marketing initiatives
  • Manage and create content for department’s social media platforms
  • Participate as a member of the department’s marketing and operations team
  • Attend marketing team meetings scheduled every Friday
  • Attend program related meetings for other Student Engagement areas as needed
  • Act as a primary liaison for the Department of Student Engagement and larger Chapman community
  • Respond to all communication within 24 hours of receiving the correspondence
  • Promote the use of departmental social media platforms
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Department of Student Engagement on marketing related needs
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Prior experience and/or completed courses in public relations, marketing or advertising
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Proficiency in Adobe Illustrator, InDesign and Photoshop
  • Ability to assist deployment of marketing materials

Compensation

Public Relations Assistants will be paid $11.00/hour for 10-14 hours a week.

+ - Rock Wall Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement manages three facilities on campus – the Argyros Forum Student Union, the Doti-Struppa Rock Wall and the Julianne Argyros Fitness Center. The Rock Wall Assistant (RWA) is responsible for providing excellent customer service to all guests in the Doti-Struppa Rock Wall. Through the execution of the responsibilities listed below, the RWA position serves to create welcoming environments that will contribute to the University by building social connections, increasing the students’ pride in their university and improving students’ healthy sense of self.

Responsibilities

  • Provide excellent customer service to guests in the Doti-Struppa Rock Wall
  • Work with the Guest Relations Coordinators (GRC) to develop and lead Belay and Climbing Classes
  • Complete daily pre-use inspection of all gear and equipment
    • Coordination of opening/closing procedures, guest check-in, guest tracking, outdoor recreation gear rentals, storage room, and all other daily operations of the rock wall
    • Prepare wall for use by cleaning holds as necessary and set routes in order maintain aesthetic visibility of the wall
    • Assist in daily cleaning of the rock wall area, updating logs, and inputting/filing data
    • Develop innovative ways to attract more guests.
    • Enforce rules and regulations
    • Promote rock wall, along with other recreation, fitness wellness programs offered by the University
    • Attend all scheduled meetings and training sessions
    • Attend monthly Guest Relations team meetings led by GRCs
    • Assist in Student Engagement department-wide events
    • Assist in other duties as assigned

Qualifications

Required

  • Significant previous climbing experience including safety protocol and climbing/knot tying skills
  • Initiative and the ability to work independently with little supervision
  • Strong interpersonal and customer service skills
  • Demonstrated ability to anticipate customer needs
  • Effective written and oral communication skills
  • Time management skills
  • Ability to manage conflict and apply feedback to work performance
  • Dependability and accountability
  • Attention to detail and ability to accept direction
  • Punctuality
  • Positive image and tidy appearance
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Ability to climb a ladder

Desired

  • CPR/First Aid/AED Certified through May 2019
  • Previous training with rock wall operations, conceptually approaches, and rock climbing technical skills such as proper belay technique, gear inspection and care, route-setting, and knot-tying.
  • Ability to lift objects of 45 lbs
  • Familiarity with departments and organizations at Chapman
  • Demonstrated desire to learn
  • Knowledge of or experience with campus policies and procedures
  • Previous experience with customer service positions, especially in recreation or rock climbing 

Compensation

Rock Wall Assistants will be paid $11/hour in 2018. The compensation is scheduled to increase to $11.50/hour in 2019.

Start Date/Time Commitment

August 2018. The start date and required training dates will be confirmed on an individual basis when an offer of employment is made.

Ability to work up to 8-12 hours per week in the fall and spring semester. Late-night, early morning and weekend hours are required. Interterm work may be available based on supervisor approval.

Additional Information

Rock Wall Assistants are not allowed to be Orientation Assistants or Orientation Coordinators.

The Department of Student Engagement will provide CPR/First Aid/AED certification training at no charge to each Guest Relations staff member who does not already have a certification valid through May 2019.

+ - Student Fitness Session Leader

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement manages three facilities on campus – the Argyros Forum Student Union, the Doti-Struppa Rock Wall, and the Julianne Argyros Fitness Center. A Student Fitness Session Leader is responsible for instructing group fitness sessions which are held in the Argyros Forum Student Union. These “Union Fit” group fitness sessions range from Yoga, Zumba, Kickboxing, High Intensity Interval Training, Pilates and more. Through the execution of the responsibilities listed below, the Fitness Session Leader position serves to create welcoming and challenging fitness experiences that will contribute to the University by building social connections amongst students, increasing the students’ pride in their university and improving students’ healthy sense of self.

Responsibilities

  • Provide excellent customer service to students participating in Union Fit Sessions
  • Work with the Guest Relations Coordinators (GRC), graduate assistants and professional staff to manage Union Fit Sessions
    • Ensure proper inventory management of Fitness Session equipment
    • Evening, late-night and weekend availability is required.
    • Work alongside fellow Student Fitness Session Leaders and the GRCs to create a balanced group fitness schedule
    • Promote the fitness sessions and other fitness, recreation and wellness programs offered by the University
    • Attend all scheduled meetings and training sessions
    • Meet monthly with GRC, graduate assistants and professional staff
    • Attend monthly team meetings led by the GRCs
    • Assist in Student Engagement department-wide events
    • Assist in other duties as assigned

Qualifications

Required

  • Demonstrated skill in group fitness instruction
    • Proof of certification to teach group fitness sessions
    • Strong interpersonal and customer service skills
    • Effective written and oral communication skills
    • Time management skills
    • Punctuality
    • Dependability and accountability
    • Ability to manage conflict and apply feedback to performance
    • Initiative and the ability to work independently with little supervision
    • Positive image and tidy appearance
    • Minimum of 2.5 GPA
  • Knowledge of and ability to abide by campus policies and procedures including prevention of sexual harassment, Title IX and FERPA

Desired

  • Have pride in Chapman University
    • Healthy sense of self
    • Familiarity with departments and organizations at Chapman
    • Demonstrated desire to learn
    • Previous experience with customer service positions
  • Strong public speaking skills
  • CPR/First Aid/AED Certification valid through May 2018
  • Ability to climb a ladder
    • Ability to lift objects of 25 lbs

Compensation

Student Fitness Session Leaders will be paid $20/hour.

Start Date and Time Commitment

Ability to work 1.5-5 hours per week as necessary in Fall and Spring semesters. Interterm work may available with supervisor approval.

Student Fitness Session Leaders will attend training in August 2018 at a date to be confirmed when an offer of employment is made.

Additional Information

A cover letter, resume and letter of recommendation are required. The letter of recommendation should be from another fitness session leader or a person who participated in a fitness session you have led.
This position requires a university background check.
Certification in group fitness is required.

+ - Lead Student Organization Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement assists student organizations in their efforts to engage students in a variety of activities based in several categories including: Academic, Civic Engagement, Diversity/Cultural, Honor Societies, Leisure, Recreational, and Religious/Spiritual. The Lead Student Organization Assistant (SOA) is responsible for leading a group of SOAs, and supporting and developing clubs as needed. Through the execution of the responsibilities listed below, the Lead SOA position serves to support student organizations in growing the quality, frequency, and sustainability of student led organizations.

Responsibilities

  • Assist with training, team development, and schedule coordination for all SOAs
  • Assists student organizations in their efforts to engage students in a variety of activities based in several categories including: Academic, Civic Engagement, Diversity/Cultural, Honor Societies, Leisure, Recreational, and Religious/Spiritual.
  • Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed)
  • Plan and execute the Student Involvement Fair in Fall and Spring semesters
  • Assist Associate Director of Student Engagement with administrative support of the Student Events Advisory Committee (SEAC)
  • Act as primary liaison between Department of Student Engagement and student organizations
  • Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Request 25Live username and passwords for club representatives from the Event Scheduling Office
  • Maintain an accurate and updated record of club/organization status and contact information
  • Assist clubs in re-recognition process each semester
  • Facilitate workshops for student leadership trainings
  • Advise and support clubs and organizations in recruiting members
  • Advise and support clubs and organizations in planning events
  • Check 25Live and approve or deny student organization room scheduling requests
  • Act as an expert in all steps of the Event Planning Guide
  • Assist student organizations in upholding all University policies regarding event planning
  • Solicit nominations and review nominees for Student Organization recognition at annual Campus Leadership Awards
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a campus club or organization
  • Experience leading a group of peers
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • One year or more of experience as a Student Organization Assistant
  • Experience as an executive leader of a campus club or organization
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

The Lead SOA will be paid $11.50/hour for 13-15 hours a week. 

+ - Student Organization Assistant

In support of the Student Affairs Learning Outcomes, the Department of Student Engagement assists student organizations in their efforts to engage students in a variety of activities based in several categories including: Academic, Civic Engagement, Diversity/Cultural, Honor Societies, Leisure, Recreational, and Religious/Spiritual. The Student Organization Assistant (SOA) is responsible for the support and development of clubs within a specified category. Through the execution of the responsibilities listed below, the SOA position serves to support student organizations in growing the quality, frequency, and sustainability of student led organizations.

Responsibilities

  • Work alongside professional staff to develop, plan, and implement trainings and meetings for club and organization leadership (including executive members and faculty/staff advisors as needed)
  • Prepare agendas for and co-facilitate President’s Council meetings once a month
  • Facilitate workshops for student leadership trainings
  • Act as primary liaison between Department of Student Engagement and student organizations
  • Respond to all communication from clubs and organizations within 24 hours of receiving the correspondence
  • Promote the use of and oversee OrgSync portals, ensuring that organizations have an updated profile
  • Assist 15-50 clubs within a specified category, addressing needs specific to their club’s purpose and structure
  • Request 25Live username and passwords for club representatives from the Event Scheduling Office
  • Maintain an accurate and updated record of club/organization status and contact information
  • Assist clubs within a specified category in re-recognition process each semester
  • Advise and support clubs and organizations in recruiting members
  • Assist Lead SOA with planning and implementing the Student Involvement Fair in Fall and Spring semesters
  • Advise and support clubs and organizations in planning events
  • Check 25Live and approve or deny student organization room scheduling requests within a specified category
  • Act as experts in all steps of the Event Planning Guide
  • Assist student organizations in upholding all University policies regarding event planning
  • Solicit nominations and review nominees for Student Organization recognition at annual Campus Leadership Awards
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Experience as member of a campus club or organization
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA
  • Federal Work Study award

Desired

  • Experience as an executive leader of a campus club or organization
  • Prior experience planning, coordinating, and executing logistics of a program or event
  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to access basement storage facility

Compensation

SOAs will be paid $11.00/hour for 10-12 hours a week.

+ - Videographer & Technology Assistant

The Videographer and Technology Assistant will coordinate all video content for the Department of Student Engagement as well as serve as the primary assistant in technology needs. This includes collaborating with staff members on projects to conceptualize, develop, execute and market all video content. The Videographer and Technology Assistant will serve as a photographer and videographer for department programs. Proficiency in time management, adaptability, multi-tasking, and interpersonal communication are required. Creativity is essential to this position and the Videographer and Technology assistant will implement personal aesthetic while maintaining the image of the department as a part of the marketing team. A potential candidate will have excellent skills in video production, sound design, linear editing, basic graphics, and an ability to optimize postproduction workflows for the Internet.

Responsibilities

  • Work alongside department staff to develop, and complete videography and other technology based requests
  • Attend programs as needed to photograph and film events
  • Develop video content for the promotion of the Department of Student Engagement’s areas of focus
  • Participate as a member of the department’s marketing and operations team
  • Attend marketing team meetings scheduled every Friday
  • Act as primary liaison for the Department of Student Engagement
  • Respond to all communication within 24 hours of receiving the correspondence
  • Maintain an accurate and updated work log
  • Save all files to student share folder with the proper file structure
  • Advise and support the Department of Student Engagement on videographer and technology related needs
  • Advise and support the Marketing and Operations Team in planning all marketing efforts
  • Act as experts in all steps of the marketing request process
  • Assist Student Engagement in upholding all University policies
  • Assist in Department of Student Engagement department-wide events
  • Assist in other duties as assigned

Qualifications

Required

  • Proficiency in video production, sound design, linear editing, and basic graphics
  • Prior experience and/or completed courses in film
  • Demonstrated effective written and oral communication skills
  • Ability to experience initiative and work independently
  • Strong interpersonal and customer service skills
  • Ability to use standard office equipment including computer, copier, telephones
  • Minimum of a 2.5 GPA

Desired

  • Knowledge of or experience with campus policies and procedures
  • Effectiveness in establishing rapport with student organization members and executive leaders
  • Ability to work with frequent interruptions
  • Ability to assist deployment of marketing materials
  • Proficiency in Adobe Illustrator, InDesign and Photoshop

Compensation

Videographers will be paid $10.50/hour for 10-14 hours a week.