»Google Workspace

Google accounts are available to all students, faculty, and staff within Chapman University's Google domain using their Chapman email address. All students, faculty, and staff have access to several cloud-based apps, including Google Docs, Google Sheets, Google Drive, and more. Students, faculty, and staff with @chapman.edu accounts will not have access to Gmail services through their Chapman University accounts. Only legacy student accounts (@mail.chapman.edu) will have access to Gmail services.

Important Changes to Google Storage

In 2024, Google announced it would end its long-standing policy of providing unlimited storage to higher education institutions. All universities will now have to limit the amount of data they can store in their Google instances. Please visit our Google Storage Change page to learn more.

Key Tips

Please do not rely on looking at the user name/email address to determine the user's classification (student, faculty, or staff). Please note that we have included identifiers, such as “Student”, next to the user's name in the name field so they can be clearly identified.
When sharing Google files between students, faculty, and staff, you are advised to choose "Anyone with the link" from the "More . . ." options. This will ensure that everyone can access the files, regardless of their email format. Do not choose the CHAPMAN UNIV option.
You may receive warning notices about sharing outside the organization when using some collaborative Google applications. You should click Proceed and disregard these notices.

If you experience any technical difficulties or would like help logging in, please contact our service desk team. (714) 997-6600 or servicedesk@chapman.edu.

Toggle Section

Go to google.com
Click "Sign In" in the top-right corner of the screen.
Enter your Chapman University Email only
1. You will be redirected to the Chapman Single Sign On page.
Select your Chapman University email address
Select “work or school account”
Then enter your Chapman University account password.
Check the "Stay Signed in" box, then click "YES". Do this to reduce how often you are asked to sign in.

Once the account is activated, users will be directed to the Google homepage. At this point, users will have access to the Google Apps located in the top-right corner of the screen.

Getting Started

Start using Google Workspace (in 7 easy steps)

Navigating Between Accounts

Most users will already have their own personal Google account. The Chapman University account will not interfere in any way with this account. However, you will need to ensure you select the Chapman University account when conducting university business. Here’s how.

Click on the accounts icon located at the top right corner of the screen
Select your Chapman University account from the list of available accounts
If your account is not showing, then you will need to select “Add Account”
Select your Chapman University account
1. If your Chapman University account is not showing, then it still needs to be activated. Please refer to the activation instructions located in “How to activate your account”.
(You will be redirected to the Chapman Single Sign On page.)
Click on “Work or School account”
Enter your Chapman University Password

You should now be logged into your Chapman University Google account.

Launching Apps

Sign in to your Chapman University account
Click on the "nine squares icon", near the top right corner of the page, to open the App Launcher.
Select the App you would like to use from the list of available apps.

Sharing Documents

When sharing a document, there are a few small steps to follow.

Select the “Share” icon, near the top right corner of your screen
Enter the email address of the user you are sharing the document with.
Depending on your preference, you will need to set user permissions.
1. Click on the “Pencil” icon to the right of the email address field.
2. “Can View”, “Can Comment”, or “Can Edit.”
Click “Send”

Shareable Link

Another way to share a document is through a “shareable link”.

Select the Share icon, near the top right corner of your screen
Select Get shareable link
Where it says, Anyone at CHAPMAN UNIV with the link can view you will need to change the permissions for the link.
1. Click on the Drop-down option next to Can view.
2. Select More.
3. Select On - Anyone with the link.
4. Set permission to Can View, Can Comment, or Can Edit.
5. Click Save.
Select Copy link.
Paste the link in an email or your preferred platform.

Further information and instructions for creating an account and sharing resources are available on our Blackboard Support for Staff and Faculty page.

Google currently maintains a full resource on Google products and accessibility.

Is Google Workspace FERPA compliant?

YES!
Google Workspace Information Security

What is the difference between Office 365 and Google Workspace?

Comparison Chart

Can calendars from Office 365 and Google Workspace be imported into each other?

Which Apps are available when using my Chapman University account?

Sub Options for faculty

Drive provides web-based tools that enable all students, faculty, and staff to store, transfer, and share files and to view videos.
Docs are web-based services that enable End Users to create, edit, share, collaborate on, draw, export, and embed content in documents.
Sheets are web-based services that enable End Users to create, edit, share, collaborate on, draw, export, and embed content in spreadsheets.
Slides are web-based services that enable End Users to create, edit, share, collaborate on, draw, export, and embed content in presentations.
Forms are web-based services that enable End Users to create, edit, share, collaborate on, draw, export, and embed content.
Calendar is a web-based service for managing personal, corporate/organizational, and team calendars. It provides an interface for End Users to view their calendars, schedule meetings with other End Users, view other End Users' availability, and schedule rooms and resources.
Chrome Sync is a feature that allows End Users to synchronize bookmarks, history, passwords, and other settings across all the devices where they are signed in to Chrome.
Keep is a web-based service that enables End Users to create, edit, share, and collaborate on notes, lists, and drawings.
Sites allows an End User to create websites on the Google Workspace Basic domain to publish internally within a company or publish externally. An End User can create a site through a web-based tool, and then can share the site with a group of other End Users. The site owner can choose who can edit and view the site.

Are there any Google Chrome extensions available with my Chapman Account?

Sub options for students

Drive provides web-based tools that enable End Users to store, transfer, and share files and view videos—Google filestream (new client) like a drive.
Docs are web-based services that enable End Users to create, edit, share, collaborate, draw, export, and embed content on documents.
Sheets are web-based services that enable End Users to create, edit, share, collaborate, draw, export, and embed content on spreadsheets.
Slides are web-based services that enable End Users to create, edit, share, collaborate, draw, export, and embed content on presentations.
Forms are web-based services that enable End Users to create, edit, share, collaborate, draw, export, and embed content on forms.
Calendar is a web-based service for managing personal, corporate/organizational, and team calendars. It provides an interface for End Users to view their calendars, schedule meetings with other End Users, view other End Users' availability, and schedule rooms and resources.
Chrome Sync is a feature that allows End Users to synchronize bookmarks, history, passwords, and other settings across all the devices where they are signed in to Chrome.
Keep is a web-based service that enables End Users to create, edit, share, and collaborate on notes, lists, and drawings.
Sites allows an End User to create websites on the Google Workspace Basic domain to publish internally within a company or publish externally. An End User can create a site through a web-based tool and then share it with a group of other End Users. The site owner can choose who can edit and view the site.

What are the recommended web browsers or plugins I should use?

Chrome, Firefox, Safari, Microsoft Edge, Internet Explorer
Drive plug-in for Microsoft Office (personal computers)
- Use Google Drive files Offline

How long do I have access to my saved documents, under my Chapman University account?

All students, faculty, and staff member will have access to their saved documents. Account access will be locked when you are no longer have an active account at Chapman University.

Students will continue to have access to their saved documents for one year after they graduate from Chapman University. Student accounts that have unenrolled from classes and leave Chapman University prior to graduation will be locked and access will not be available.

Is there a limit on my Google Workspace cloud storage?

Active students will receive a 5 GB storage quota – July 2022
Faculty and staff will receive a 40 GB storage quota – July 2022
Alums will have access to Google storage removed one year, post-graduation – Starting Fall 2022

What are the changes to Google storage?

Please review the information on the Google Storage Changes page to learn more.

To determine a document's sensitivity level, please visit the Data Risk Classification page.