»Research Software Catalog

Tool Name: Microsoft OneDrive
Availability: Faculty, Staff, Students
Strengths: Broadly available to most institutions. Simultaneous editing of Office documents.
Limitations: Requires external collaborators to have an institutional account to sync files to their computer. IS&T can provide accounts upon request. 
PHI Policy: Yes**
Max Storage: 5TB or more***

Notes:
** Storing PHI on these solutions requires adherence to the information security best practices, particularly MFA and drive encryption.
 *** Storage can be increased upon request.

Tool Name: Google Drive
Availability: Faculty, Staff, Students
Strengths: Broadly available to most institutions. Strong cross-device support. Simultaneous editing of Google documents.
Limitations: Features may be limited depending on the use case. Not appropriate for sensitive data. Limited storage.
PHI Policy: No
Max Storage: 40GB (Faculty) or 5GB (Students).

Tool Name: Microsoft Teams
Availability: Faculty, Staff, Students, Guests
Strengths: Chat, file collaboration, and app integrations (including GitHub and many others). Similar to Slack.
PHI Policy: Yes**
Max Storage: 25TB

Notes:
 ** Storing PHI on these solutions requires adherence to the security best practices mentioned at the beginning of this document, particularly MFA and drive encryption. 

Tool Name: RedCap
Availability: Faculty, Staff, Students, Guests
Strengths: Secure tool for online databases and surveys.
Limitations: Guests require manual account creation. 
PHI Policy: Yes
Max Storage: No defined limit.
https://redcap.chapman.edu/ 

Tool Name: Chapman File Server Storage
Availability: Faculty, Staff,
Strengths: Data stored on-premises. No extra encryption or MFA requirements.
Limitations: Not for external collaborations in most instances.  Requires VPN for external access.
PHI Policy: Yes
Max Storage: Various

Tool Name: Microsoft Office 365 Groups
Availability: Faculty, Staff, Students
Strengths: Self-service mailing list functionality & file storage.
Limitations: No easy file syncing to the local computer.
PHI Policy: No
Max Storage: 10TB or more***

Notes:
 *** Storage can be increased upon request.