» Room Reservations

There are 6 types of rooms available for library patrons. Below are detailed descriptions of each type.

• Advanced Media Room: A room that seats 8 to 12 people and contains a table, chairs, glass board, a computer, a TV, a Polycom Studio Video Bar, a Blu-ray player, a VHS player, and an Apple TV. These rooms have the ability to use conferencing tools such as Zoom and Microsoft Teams.
• Advanced Study Room: A room that seats 4 to 6 people and contains a table, chairs, glass board, a computer, a TV, a Polycom Studio Video Bar, and an Apple TV. These rooms have the ability to use conferencing tools such as Zoom and Microsoft Teams.
• Media Room: A room that seats 7 to 10 people and contains a table, chairs, whiteboard, a computer, a TV, a Blu-ray player, and a VHS player.
• Presentation Studio Room: A room that seats 2 people and contains a sit/stand table, chairs, a computer, a TV, a touch panel, a wall camera, and a ceiling microphone. The purpose and design of this room is to have access to advanced collaborative technology for presentations, video conferences, interviews, recording podcasts, and other academic or university-related tasks that would utilize this technology; this is not a study room.
• Proctor Exam Room: A room that seats 4 people and contains a table, chairs, and a whiteboard. This room meets campus requirements regarding a proctor exam space.
• Study Room: A room that seats 4 to 8 people and contains a table, chairs, and a whiteboard.

There are 2 types of rooms available for library patrons. Below are detailed descriptions of each type.

• Study Room: A room that seats 4 to 12 people and contains a table, chairs, whiteboard, a TV, and an Apple TV.
• Videoconference Room: A room that seats up to 12 people and contains a table, chairs, whiteboard, a computer, a TV, a Polycom Studio video bar, and an Apple TV.

For Alumni visiting the Leatherby Libraries, refer to the following for access to reservable rooms:

• Alumni must register for a library account:
  • To register for an account, please visit the Circulation Department in person.
  • Once an Alumni account has been established, reservable room privileges will be available.
• Alumni can only request to access a reservable room in person at the Circulation Desk on a first-come, first-served basis with a maximum checkout length of two hours.
• Alumni are not permitted to request room reservations for future dates and times.

For Alumni visiting the Rinker Campus, please visit the Library Services Desk at the Health Sciences Study Commons for assistance.

The Circulation Department will not create a reservation for you.

Reservations will be available at the top of every hour in increments of 60 minutes.

Room reservation quotas are as follows:

• 1 - 10 hour blocks: Doctoral Students, Affiliated Scholars, Faculty, and Faculty Emeriti
• 1 - 8 hour blocks: Graduate Students
• 1 - 6 hour blocks: Undergraduate Student, Extended Education Students, and Staff/Administrators
• 1 - 3 hour blocks: Lecturers

You can reserve a room up to 7 days in advance.

Multiple reservations are allowed if they do not exceed your total hour block quota. For example, a 6-hour block quota can be used in multiple combinations: one 6-hour reservation, two 3-hour reservations, six 1-hour reservations, etc.

Only the person who placed the reservation can cancel or modify it.

The purpose and design of this room is for Chapman students, faculty, staff, or researchers to have access to advanced collaborative technology for presentations, video conferences, interviews, recording podcasts, and other academic or university-related tasks that would utilize this technology; this is not a study room.

This room seats 2 people and contains a sit/stand table, chairs, a computer, a TV, a touch panel, a wall camera, and a ceiling microphone.

The Presentation Studio quota is limited to 2 hours for all patrons.

When you make a reservation for the Presentation Studio, a confirmation email will be sent to verify your reservation. Note that if you do not reply to the confirmation email, your reservation will be cancelled.

The Library Services Desk will not create a reservation for you.

Reservations will be available in increments of 30 minutes.

Room reservation quotas are as follows:

• 1 - 10 hour blocks: Doctoral Students, Affiliated Scholars, Faculty, and Faculty Emeriti
• 1 - 8 hour blocks: Graduate Students
• 1 - 6 hour blocks: Staff/Administrators
• 1 - 3 hour blocks: Lecturers

You can reserve a study room up to 7 days in advance.

Multiple reservations are allowed if they do not exceed your total hour block quota. For example, an 8-hour block quota can be used in multiple combinations: one 8-hour reservation, two 4-hour reservations, eight 1-hour reservations, etc.

Only the person who placed the reservation can cancel or modify it.

• You can cancel or modify your reservation by accessing your account online up until the start of the reservation. Reservations can then only be canceled or modified by contacting the circulation department at (714) 532-7723. Cancellation or modification requests will not be accepted by email.
• All room reservations will be held for the first 10 minutes from the start of the reservation hour and canceled if not picked up.
• If you would like to request an extension of the reserved time in your current room, bring the room key and your Chapman ID to the circulation desk no later than the due time. An extension may be granted if the room has not been reserved by another patron. An email will be issued with the new due time.
• Reserving additional time after your current reservation is considered a separate reservation. You must come to the circulation desk to update the due time for the separate reservation. Failure to do so will result in a late fee.

• You can cancel or modify your reservation by accessing your account online up until the start of the reservation. Reservations can then only be canceled or modified by contacting the Library Services Desk at (714) 516-5040. Cancellation or modification requests will not be accepted by email.
• All room reservations will be held for the first 10 minutes from the start of the reservation hour and canceled if the study room is unoccupied.

• The person who reserved the room must present their University ID card at the circulation desk.
• You must have a current library account free of any outstanding blocks (overdue items, fines, etc.). Blocks must be resolved prior to check out.
• Room keys are for in-library use only. Do not take the room key out of the building.
• You can only have one room checked out on your library account at any given time.
• A receipt will be emailed containing the due time.

• Patrons must have a reservation in the room reservation system.
• You can cancel or modify your reservation by accessing your account online. 

All patrons are responsible for leaving the reserved room when the reservation time is completed. Please be respectful of other patron's reserved time by gathering your belongings and exiting the room by the end of your reservation. If there is an issue regarding a reserved room, please contact the Library Services Desk at the Health Sciences Study Commons.

• Prior to returning the room key, the user (along with all other individuals) will exit the room and ensure that the door closes and locks behind them.
• Occupying a room or allowing others to do so after returning the room key will result in the suspension of reservation privileges.
• The room key must be returned no later than the due time. The due time is firm and there is no grace period. A reservation which includes the final hour the library is open will be due 30 minutes prior to closing.

• A $2 overdue fine will be assessed for returning the room key late. Fines will continue to accrue at $2 for each additional hour to a maximum overdue fine of $10. There is no grace period.
• In the event of loss or damage to a room key, replacement charges will be $15.

• The person who reserved the room assumes full responsibility for the room, equipment, furniture, and all individuals allowed inside.
• Food and beverages are prohibited.
• Filming and photography are prohibited.
• Do not cover the windows or obstruct the door.
• Do not attempt to change any settings, re-program or remove any software or audio/visual equipment from a room.
• Do not add or remove furniture from a room.
• Report any room damage or malfunctioning equipment immediately.
• Use the touch panel or remote to turn off the audio/visual equipment in the rooms. Do not manually turn off the equipment.

• Failure to comply with room reservation policies will result in a minimum 14-day suspension of reservation privileges.
• Continued violations of the room reservation policies will result in either a longer suspension or a permanent loss of reservation privileges.