There are 6 types of rooms available for library patrons. Below are detailed descriptions of each type.

• Advanced Media Room: A room that seats 8 to 12 people and contains a table, chairs, glass board, a computer, a TV, a conference video bar, a Blu-ray player, a VHS player, and an Apple TV. These rooms are compatible with conferencing tools such as Zoom and Microsoft Teams.
• Advanced Study Room: A room that seats 4 to 6 people and contains a table, chairs, glass board, a computer, a TV, a conference video bar, and an Apple TV. These rooms are compatible with conferencing tools such as Zoom and Microsoft Teams.
• Media Room: A room that seats 7 to 10 people and contains a table, chairs, whiteboard, a computer, a TV, a Blu-ray player, and a VHS player.
• Presentation Studio Room: A room that seats 2 people and contains a sit/stand table, chairs, a computer, a TV, a touch panel, a wall camera, and a ceiling microphone. The purpose and design of this room is to have access to advanced collaborative technology for presentations, video conferences, interviews, recording podcasts, and other academic or university-related tasks that would utilize this technology; this is not a study room.
• Proctor Exam Room: A room that seats 4 people and contains a table, chairs, and a whiteboard. This room meets campus requirements regarding a proctor exam space.
• Study Room: A room that seats 4 to 8 people and contains a table, chairs, and a whiteboard.

Refer to the following for access to reservable rooms:

• Alumni, Retired Faculty, and Town & Gown Members must have an active library account. For assistance setting up a library account, contact the Circulation Department at (714) 532-7723 or libcirc@chapman.edu.
• Access to reservable rooms can only be requested in person at the Circulation Desk. This is on a first-come, first-served basis with a maximum checkout length of two hours, given current availability.
• Room reservations for future dates and times cannot be made.

Use your Chapman University login to access the room reservation system. You must also have a valid and active library account. If you do not currently have an account, please contact the Leatherby Libraries’ Circulation Department by calling (714) 532-7723 or emailing libcirc@chapman.edu.

Only one account per user is permitted.

The Circulation Department will not create a reservation for you.

Reservations will be available at the top of every hour in increments of 60 minutes.

Room reservation quotas are as follows:

• 1 - 10 hour blocks: Doctoral Students, Affiliated Scholars, Faculty, and Emeriti Faculty
• 1 - 8 hour blocks: Graduate Students
• 1 - 6 hour blocks: Undergraduate Student, Extended Education Students, and Staff/Administrators
• 1 - 3 hour blocks: Lecturers

Most of the rooms can be reserved up to 7 days in advance. There are a few rooms that may only be reserved 24-hours in advance.

Multiple reservations are allowed if they do not exceed your total hour block quota or overlap with your other reservations. For example, a 6-hour block quota can be used in multiple combinations: one 6-hour reservation, two 3-hour reservations, six 1-hour reservations, etc.

Overlapping reservations made by the same person will be removed at the Circulation Department’s discretion so that only one reservation remains.

Only the person who created the reservation can cancel or modify it.

The purpose and design of this room is for users to have access to advanced collaborative technology for presentations, video conferences, interviews, recording podcasts, and other academic or university-related tasks that would utilize this technology; this is not a study room.

This room seats 2 people and contains a sit/stand table, chairs, a computer, a TV, a touch panel, a wall camera, and a ceiling microphone.

The Presentation Studio quota is limited to 2 hours for all patrons and may only be reserved 24-hours in advance.

When you make a reservation for the Presentation Studio, a confirmation email will be sent to verify your reservation. Note that if you do not reply to the confirmation email, your reservation will be cancelled.

• You can cancel or modify your reservation by accessing your account online up until the start of the reservation. Reservations can then only be canceled or modified by contacting the Circulation Department at (714) 532-7723. Cancellation or modification requests will not be accepted via email.
• All room reservations must be picked up within the first 10 minutes of the start time. Any reservations not picked up in that time frame are automatically deleted.
• If you would like to request an extension of the reserved time in your current room, bring the room key and your Chapman ID to the Circulation Desk before the end of your current reservation to avoid late fees. An extension may be granted if the room has not been reserved by another patron. An email will be issued with the new due time if an extension is granted.
• Reserving additional time after your current reservation is considered a separate reservation. You must come to the Circulation Desk to update the due time for the separate reservation. Failure to do so will result in a late fee.

• The person who reserved the room must present their University ID card at the Circulation Desk.
• You must have a current library account free of any outstanding blocks (overdue items, fines, etc.). Blocks must be resolved prior to check out.
• Room keys are for in-library use only. Do not take the room key out of the building.
• You can only have one room checked out on your library account at any given time. Overlapping reservations will be removed or adjusted.
• A receipt will be emailed containing the due time.
• Receiving the room key late does not extend your due time.

• Prior to returning the room key, the user (along with all other individuals) must exit the room and ensure that the door closes and locks behind them.
• Occupying a room or allowing others to do so after returning the room key will result in the suspension of reservation privileges.
• The room key must be returned no later than the due time. The due time is firm and there is no grace period. Receiving the room key late does not extend your due time.
• Access to reservable rooms ends 30 minutes prior to closing. All room keys must be returned and no reservations can be made during that time.

All patrons are responsible for leaving the reserved room when the reservation time is completed. Please be respectful of other patrons’ reserved time by gathering your belongings and returning the room key by the end of your reservation. If there is an issue regarding a reserved room, please contact the Circulation Department.

• A $2 overdue fine will be assessed for returning the room key late. Fines will continue to accrue at $2 for each additional hour to a maximum overdue fine of $20. There is no grace period.
• In the event of loss or damage to a room key, replacement charges will be $35 and your reservation privileges will be suspended.

• The person who reserved the room assumes full responsibility for the room, equipment, furniture, and all individuals allowed inside.
• The following are prohibited inside the room:
  • Food and beverages.
  • Filming and photography.
• Do not cover the windows or obstruct the door.
• Do not attempt to change any settings, re-program, or remove any software or audio/visual equipment from a room.
• Do not disconnect, unplug, or adjust any cable connections for any library equipment in the room.
• Do not add or remove furniture from a room.
• Report any room damage or malfunctioning equipment immediately.
• Use the touch panel or remote to turn off the audio/visual equipment in the rooms. Do not manually turn off the equipment.

• Failure to comply with room reservation policies will result in a minimum 14-day suspension of reservation privileges.
• Continued violations of the room reservation policies will result in either a longer suspension or a permanent loss of reservation privileges.