» Course Reserve Information for Faculty

Course Reserves are available for Full-Time and Adjunct Faculty within the Chapman University community. Course Reserve materials are considered as materials used in-conjunction with the course curriculum.

Placing items on Reserve (Library Owned Books or Audio/Visual)

  1. Search the library catalog online for availability of the item(s) you wish to place on reserve.
  2. Complete the online Course Reserve Request form to page library owned items and place on reserve or print out a Course Reserve Form and complete the form accordingly.
  3. Bring the Course Reserve Form to the Leatherby Libraries, obtain your selected item(s) from the stacks, and bring the item(s) and completed form to the Circulation Desk (unless you are completing the online Course Reserve Request form to page items).
    1. Checkout time selections are as follows:
      1. 1 hour (In Library Use Only)
      2. 2 Hours (In Library Use Only)
      3. 2 Hours
      4. 6 Hours
      5. 24 Hours
      6. 3 Day (72 Hours)
      7. 7 Day (168 Hours)

Note:

  • Please allow 72 hours for processing.
  • Reserve items will be available for checkout to students after processing is completed.
  • Each course will require a completed Course Reserve form.
  • Use the online Course Reserve Request form to page items owned by Leatherby Libraries and place on reserve.
  • Incomplete forms and missing items will cause delays in processing your course reserves.

Placing items on Reserve (Personally Owned Books or Audio/Visual)

  1. Review Reserve Desk Item Acceptance Policy for submission of acceptable items.
  2. Print out the online Course Reserve Form and complete the form accordingly. (Note: the Call Letter/# field will be assigned by Circulation Personnel).
    1. Checkout time selections are as follows:
      1. 1 hour (In Library Use Only)
      2. 2 Hours (In Library Use Only)
      3. 2 Hours
      4. 6 Hours
      5. 24 Hours
      6. 3 Day (72 Hours)
      7. 7 Day (168 Hours)
  3. Bring your personal items and completed form to the Leatherby Libraries’ Circulation Desk.
Notes:
  1. Please allow 72 hours for processing.
  2. Reserve items will be available for checkout to students after processing is completed.
  3. Each course will require a completed Course Reserve form.
  4. Incomplete forms and missing items will cause delays in processing your course reserves.

Placing items on Electronic Reserve (Photocopied/Non-Bound Items)

The Leatherby Libraries offers electronic reserves of any photocopied/non-bound items. These items include: class lecture notes, exams, journals/articles, or photocopies of select pages from books.
  1. Print out the online Course Reserve Form and complete the form accordingly. (Note: the Call Letter/# field will be assigned by Circulation Personnel).
  2. Print out the Electronic Reserve Waiver Form and complete the form accordingly.
  3. Bring your photocopied/non-bound items and completed forms (i.e. Course Reserve and Wavier Forms) to the Leatherby Libraries’ Circulation Desk.
  4. Circulation Personnel will review the forms and the items submitted for copyright compliance.
  5. Upon acceptance, you will receive a copy of your course reserve form. This form will include a pre-assigned course reserve password. It is your responsibility to distribute the course reserve password to the students in your class.

Notes:

  • Please allow 72 hours for processing.
  • Items will be scanned and will be accessible online for student use within 72 hours.
  • All Electronic Reserves will be removed at the completion of each semester.
  • Circulation Personnel cannot provide course reserve passwords to your students.
  • Each course will require a completed Course Reserve and Waiver Form.
  • Incomplete forms and missing items will cause delays in processing your course reserves.

Copyright Guidelines for Electronic Reserves

All electronic reserve submissions must comply with copyright guidelines. Copyright guidelines for electronic reserves are based on the Copyright Act of 1976, especially the principle of “fair use” and the reproduction of copyrighted works by educators and librarians (United States Code, Title 17, Sections 107 and 108). They are based also on a number of the guidelines in the 1996 Fair Use Guidelines for Electronic Reserve Systems developed by participants in the Conference on Fair Use (CONFU).

Though the guidelines below are generally applicable, each submission for electronic reserves is evaluated individually unless faculty has obtained written permission from the publisher and/or materials are governed under public domain property:

  • An Electronic Reserve Waiver Form is filled out, signed, and submitted for each course for each semester. Note: all Electronic Reserves will be taken off reserve at the completion of each semester.
  • For printed materials (e.g. novels, texts, or manuals) ordinarily no more than ten percent (10%) of the individual work will be accepted for submission.
  • One article from one journal or newspaper will be allowed.
  • One picture, graph, illustration, or chart will be allowed per body of work (book or journal).
  • Copies of tests, workbooks, or any material meant to be a consumable by a single patron will not be accepted.
  • A/V Media such as video recordings and music tracks are subject to review before being made available for reserves (in general, no duplicated copies of movies, documentaries, television programs, or other copyrighted media works will be accepted).
  • If an electronic reserve will be used for more than one semester, it is the responsibility of the professor to obtain copyright clearance before the material is made available.
  • The total amount of material included in electronic reserve systems for a specific course should be a small proportion of the total assigned reading for a particular course.
  • Requests for materials in excess of these guidelines will be referred back to the faculty member to seek permission from the copyright holder.

Updating Course Reserves

  1. Professors are expected to be proactive in reviewing and updating their course reserves each semester. Go to the library catalog online  and click on the link to search course reserves by either Course Name or Instructor Name under the start your search.
  2. Click on the appropriate course and review the items—making sure that they are still relevant to the course curriculum.
  3. If changes need to be made, contact the Circulation Department to request any changes and/or updates.

Removing Course Reserves

  1. Professors are expected to be proactive in reviewing and updating their course reserves each semester.  Any course that is not active during the current semester will be removed.
  2. Go to the library catalog online and click on the link to search course reserves by either Course Name or Instructor Name under the start your search.
  3. Click on the appropriate course and review the items—making sure that they are still relevant to the course curriculum.
  4. If a course and/or item(s) need to be removed, contact the Circulation Department to finalize paperwork in order to process course and/or item(s) removal.