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» Accessibility Guides

Electronic Document Accessibility

Microsoft Word, Excel, PowerPoint, and Adobe Acrobat documents need to be created in such a way that they are accessible to all students, faculty, and staff as well as the public.

The preferred format to post to the web site is PDF but most of them start out as Word documents and then get converted to PDF. If the Word (or PowerPoint or, Excel) document is created properly, then when the PDF is created, it will be tagged and almost ready to be accessed by those using assistive technology.


Ally will help Chapman University build a more inclusive learning environment and improve our student experience by helping us take control of course content with usability, accessibility and quality in mind. It will automatically check for accessibility issues and generate alternative accessible formats.

Make Word 365 Documents Accessible

Word has many features built-in that help people with different abilities to read and author documents. Word also offers the Accessibility Checker that locates elements that might cause problems for people with disabilities.

Convert MS Office File to PDF

In Microsoft Office, it is possible to create a “tagged” PDF. Tagging sections of a PDF is a way to programmatically specify the order of the file’s elements. This will allow visually impaired users to more easily navigate the document with assistive technology, and will reduce the amount of work needed to optimize the PDF for accessibility later on.