» The Faculty-Student Research Banking (FSRB) System


The Faculty-Student Research Banking (FSRB) System: A Course Load Model to Incentivize Faculty Participation in Undergraduate and Graduate Research

Participation in student research and creative activity (SR) is shown to have demonstrable positive effects on student retention, success, and confidence (Lopatto, 2004). Chapman University’s demographics and mission are well-suited to enhancing the quantity, quality, and range of SR across the campus, supporting personalized education and pedagogical innovation and bridging the University’s liberal arts and research agendas.

The Faculty-Student Research Banking (FSRD) system has been developed by the Office of Undergraduate Research and Creative Activity with feedback and support from the Faculty Senate, Senate Executive Board, and Offices of the Chancellor and Chief Operating Officer.  This system is designed to attribute teaching credit to the faculty practice of mentoring undergraduate and graduate students in independent scholarly research and/or creative activity. 

+ - FSRB System Details

- Course designations (291/491/682) for underclass, upperclass, and graduate students, respectively, are available in all participating degree programs as “Student-Faculty Research”; students can (re)enroll between 1-3 credits/semester, requiring a minimum of 5 faculty contact hours during the semester and 3 hours of research per week per credit.

- Because projects under 291/491/682 are designed as enhancements to traditional learning formats, no degree or minor program can require 291/491/682 for all its students, nor should a program use this system to cover a gap in its curriculum or staffing.

- Faculty members supervising research will have these 291/491/682 student research credits accrue under their name through the use of section numbers unique to that faculty number (e.g. CHEM-491-80 and CHEM-491-81 represent research credits with two different faculty members).

- An 8:1 ratio represents the “exchange rate” between student research credits and faculty teaching credits.

- Once accrued 291/491/682 research credits reach a value of 24 (corresponding to 3 teaching credits), they become a “course equivalency”, e.g. the equivalent of having taught a full 3-credit course.

- The faculty member can then request the course equivalency be applied in a forthcoming semester, with the effect of reducing the faculty member’s teaching load by one course in that semester.

+ - FSRB Faculty Requirements

-Faculty must be full-time and cannot be on sabbatical or research leave.

- Faculty must review and confirm student research/creative activity hours via the Weekly Progress Reports in Blackboard and transfer the number of hours spent on research/creative activity per week into the Blackboard Grade Center for that particular 291/491/682 course (faculty tutorial available) on a regular basis (recommended weekly); this will allow students to easily track their hours completed during the semester.

- Faculty must have a minimum of 5 individual (not group) contact hours with each student during the semester.

- The default grading for 291/491/682 courses will be P/NP; however, students may request a letter grade upon registration with approval of the faculty mentor and submission of a formal grading rubric prior to registration.

- Failure to meet these requirements will result in forfeiting accrued/earned credits for the semester.

+ - FAQS

1. I supervise students doing independent work, but it’s not exactly original research or creative activity. Are there other options for students to earn credit and for me to be compensated?

The existing 299/499/699 course designations, which have historically been used for independent undergraduate and graduate study, remain in place and are compensated in the same way they’ve always been, with a monetary payment upon conclusion. So if your student is doing background reading in a subject area without applying it to original research or creative activity, for instance, that should be done as an independent study, not as 291/491/682.

2. Should the research or creative activity in this course be based on faculty research and interests or on a student’s interests?

Either is acceptable; the specific activities are left to the discretion of the faculty member based on his/her discipline. That said, students are expected to participate in meaningful, independent research or creative activity, whether or not it’s connected to a faculty member’s research or creative project.

3. What about research or creative projects that are conducted in a classroom setting or another course?

The 291/491/682 courses can be used only for research and creative activity that is conducted outside a regular course. Students cannot use the same hours logged in Weekly Progress Reports nor the Deliverable both toward credit for 291/491/682 and toward credit for another course; “Submission of the same term paper or other work to more than one instructor, where no prior approval has been given” is defined by the university as an academic integrity violation. Similarly, research and creative activity registered as 291/491/682 cannot also be paid work, e.g. through student work study.

4.When should a student submit the form to register for independent research or creative activity credits?

Students should submit the registration form for 291/491/682 when they are registering for their next semester’s courses, and it must be submitted by the 12th week of the semester before the course is taken. That ensures that the proposed course can be reviewed and approved and that the student can be registered in Blackboard in a timely fashion. Starting with Week 1 of the semester, Weekly Progress Reports must be completed in the Blackboard course set up for the 291/491/682 research/creative activity.

5. What’s the purpose of the Weekly Progress Reports?

Weekly Progress Reports serve two purposes: 1) regular documentation of research or creative tasks and 2) recording of hours spent on research or creative activity toward the total number of hours required for the number of credits for which the student is enrolled. These reports are a useful record for the faculty and student, and they serve to document the university-wide requirement for number of hours of work per credit.

6. What do I need to do with these Weekly Progress Reports?

Each week, by Monday at 5:00PM, the student uses a template provided in Blackboard to upload a record of dates, tasks, and hours spent on research or creative activity. It is the faculty’s responsibility to review each week’s report in a timely fashion and then record the total number of hours for that week in the Grade Center for that course. Tutorials for both student and faculty to explain this process are available on the Blackboard site associated with 291/491/682 course.

7. What’s the Deliverable?

The Deliverable is the final course product for the research or creative activity and is evidence of the student’s accomplishment. Depending on the course, the Deliverable might be an article-length paper, a PowerPoint presentation appropriate for a conference, a poster presented at the university’s Student Research Day, images of visual art, or another type of product appropriate to the discipline and iteration of the course. If multiple students are working on the same project, EACH must submit a unique end-ofsemester Deliverable of some sort; collaborative work is fine, as long as EACH student clearly designates his/her unique contribution.

8. Besides the Weekly Progress Reports and the Deliverable, am I required to do anything else as the instructor of record for this course?

A faculty member must meet individually with the student(s) he or she is supervising for a total of 5 hours per student by the end of the semester. These contact hours are a university-wide requirement for independent study courses, not a policy specific to this program.

9.How do I know how many credits I’ve accrued through 291/491/682?

The Office of Undergraduate Research tracks the accrual of credits for 291/491/682 and coordinates with the Registrar’s Office and the Chancellor’s Office to ensure that both student and faculty credit is recorded accurately. Participating faculty can log into the Blackboard organization for their college to view accrued/banked credits, semester by semester.

10. I’ve accrued 24 credits and would like to reduce my course load in a future semester. What do I do?

Once a minimum of 24 credits in 291/491/682 have been accrued by a faculty member, he or she may initiate a request for a reduced course load, in a forthcoming semester. However, no faculty member’s course load may be reduced to zero in any given term through the 291/491/682 system without approval by the Vice Chancellor of Academic Affairs. In addition, it is helpful to communicate with your department chair as you accrue these credits so that both of you can plan ahead for possible course load reduction. The detailed process and form for requesting a course load reduction can be found at the following link.

11. What is the maximum number of credits faculty can accrue?

While there is no limit set by the Office of Undergraduate Research on the number of 291/491/682 credits one can earn over time, only 12 research credits per semester can be accrued/banked towards a course equivalency, and only 6 research credits can be accrued/banked towards a course equivalency per interterm or summer. If mentoring students in excess of these values, the Office of Undergraduate Research recommends asking students to enroll in 299/499/699 credits once reaching the per-semester limit so that faculty can be compensated accordingly.

12. How many course equivalencies can I use at once?

The maximum number of course equivalencies that can be redeemed per year is two. Faculty should refer to the course load reduction protocol for details on the process of requesting and implementing course load reduction. It is important to communicate with your department chair as you earn these credits and to plan ahead with your chair for using them. Again, no faculty member can reduce his or her course load to zero in a given semester without approval by the Vice Chancellor of Academic Affairs.

13. If I use my banked credit for a course load reduction in a given semester, can I still teach my regular course load and get paid overload for it?

Course releases for research/administration are not compatible with teaching overloads.

14. My department thinks these research projects are a good idea for all of our students. Can we change our curriculum to require 291/491/682?

Because projects under 291/491/682 are designed as enhancements to traditional learning formats, no degree or minor program can require 291/491/682 for all its students. If your program has large numbers of majors doing projects under this system or one or more faculty members mentoring large numbers of projects, it may want to consider building a major-specific research course into the program or adjusting an existing capstone to accommodate the program's research goals.

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OURCA Deadlines & Events 2016-2017

FALL 2016

Lunch With a Professor
October 3rd-7th

Grant Proposal Workshop
Thursday, October 27th 
1:00 PM-2:30 PM
AF 209C

Faculty Research Expo
Wednesday, November 9th
4:00-6:00 pm
BK 404
Friday, November 11th,
4:00 pm

Poster Design and Presentation Workshop
Monday, November 14
2:00 pm-3:00 pm 
AF 209C

291/491/682 Early Enrollment Forms & Contracts Due
Monday, December 5th

CU Student Research Day
Wednesday, December 7th
Times TBA
Sandhu Conference Center

CUSRD Lunch & Keynote Speaker
Invitation Only
Wednesday, December 7th
12:00 – 1:30 pm



SURF Application Deadline
Wednesday, March 1st

Grant Proposal Workshop
March TBA

Lunch with a Professor Week/
National Undergraduate Research Week
April 3rd-7th

Scholarly/Creative Grant
Friday, April 14th,
4:00 pm

Poster Design and Presentation Workshop
April TBA

291/491/682 Early Enrollment Forms & Contracts Due
Monday, May 8th

CU Student Research Day
Wednesday, May 10th
Times TBA
Sandhu Conference Center

CUSRD Lunch & Keynote Speaker
Invitation Only
Wednesday, May 10th
12:00 – 1:30 pm

SURF Program
June 5th – August 11th