» Skype for Business

Skype for Business is a campus-wide tool for video, chat, and screen sharing collaboration. Create a phone or video-based conferences easily from Microsoft Outlook or Outlook on the Web (webmail). Guests and external users may join meetings with a simple browser plugin or by dialing the conference phone number.

Easy to join by telephone. For audio only conferencing, simply dial the phone number and enter the conference ID. Ignore prompts for a PIN; it's not necessary.

Need assistance joining a meeting? Follow the instructions below depending on if you use a PC or MAC.


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+ - Benefits & Features

  • Skype for Business integrates with Microsoft Outlook and Office 365
  • Skype for Business is available for your Windows, Apple, and Android computers and mobile devices.
  • Know your contacts' status (away, available, busy...)
  • Carry on one-on-one or multiparty conversations
  • Make high-quality video calls on a variety of devices
  • Share your computer desktop with call participants
  • Share documents between call participants

+ - Joining a Meeting (Windows)

  1. Click the meeting link in your calendar invitation.

  2. At the “How would you like to join your meeting?” prompt, click the Install and join with Skype Meetings App option if you do not have any Skype for Business software installed on your computer, or are unsure.

    Prompt asking how would you like to join your meeting?
  3. (First time only - varies depending on browser) Click and run the download web plugin.

    Prompt asking user to wait for Skype download

  4. After running the file, it should quickly install and exit. Next, click the Join the meeting button.

    Joint Meeting button

  5. (if prompted, varies by browser) Check the “Remember my choice” button, and click the Open Skype Meetings App button.

    Prompt asking if you want to Open Skype Meetings App

  6. Guests, enter your name and click Join. If you are a Chapman employee, Click “Sign in” and enter your credentials.

  7. At the Choose meeting audio screen, select Skype for Business if you have a webcam and/or microphone and speakers. Otherwise, click Phone – I will dial in and follow the instructions to call on your phone. Click Connect.

  8. Click the Video icon, followed by Start video, to start your webcam video.

    Start video and Screen Sharing icons

  9. Click the Sharing icon, followed by Share screen, to share your screen (if desired).

+ - Joining a Meeting (Mac)

  1. Click the email link "Join Skype Meeting" in your calendar invitation.
    Skype link sent via email
  2. At the "How would you like to join your meeting?" prompt, click "Download and install Skype for Business" option if you do not have any Skype for Business software installed on your computer.
    Prompt asking How would you like to join your meeting?
  3. When prompted, save and run the downloaded file (varies depending on browser).
    Screenshot for save and run dialog
  4. At the "Install Skype for Business" window, click Continue.
    Start Skype installation dialog box
  5. At the "Software License Agreement" page, click Continue, then Agree.
  6. At the "Destination Select" screen, choose "Install for all users of this computer" and click Continue.  (If you do not have admin rights, choose "Install for me only").
    Dialog box showing destination select prompt
  7. Click Install.
  8. If prompted for your admin credentials, enter your password and click "Install Software".
    User name prompt
  9. When finished installing, click Close.
    Successful installation dialog box
  10. If prompted to delete the installer, click "Move to Trash".
  11. Click OK.
  12. Switch back to your browser and click "Join the meeting".
    Browser prompt asking Have you finished installing the app?
  13. When prompted, click "Open Skype for Business or Allow" (varies).
    Prompt to open Skype
  14. In the application, enter your name in the text box and click "Join as Guest". If you are a Chapman employee, click "Sign in and Join Meeting" and enter your credentials.
    Skype for Business sign in screen
  15. You are now in the video meeting. Don’t forget to start your video and unmute your microphone using the buttons in the lower left. If prompted, click Ok to grant access to camera.
    Skype meeting prompting for access to the camera

+ - Scheduling a Meeting (Outlook)

You must have the latest version of Microsoft Outlook and Skype for Business installed on your machine before following this procedure. Contact the IS&T Service Desk for assistance with installing software.

  1. Navigate to your Calendar inside of Microsoft Outlook.

  2. On the top toolbar, click New Meeting.
  3. On the PC – Click Skype Meeting.
    On the Mac – Click Online Meeting, followed by Add Online Meeting.

  4. Create the calendar invite like normal, and invite external participants if desired. They will use the above procedures to connect with video, or simply use the phone number to dial into the conference bridge.

+ - Scheduling a Meeting (Outlook on the Web)

  1. Navigate and log into Exchange Email with your Chapman credentials.

  2. Click the waffle in the upper left corner, and select the Calendar.

  3. On the top toolbar, click New.

  4. On the meeting toolbar, click Skype meeting, followed by Add Skype meeting.

    Popup showing adding a Skype meeting to outlook

  5. Create the calendar invite like normal, and invite external participants if desired. They will use the above procedures to connect with video, or simply use the phone number to dial into the conference bridge.

Information Systems & Technology

(714) 997-6600
servicedesk@chapman.edu

Hours

Service Desk walk-up in Leatherby Libraries:

FALL & SPRING:
Mon-Thurs 7:30 a.m. to 10:00 p.m.
Friday 7:30 a.m. to 5 p.m.
Saturday closed
Sunday 12 p.m. to 7 p.m.

INTERTERM:
Mon-Thurs 7:30 a.m. to 9 p.m.
Friday 7:30 a.m. to 5 p.m.
Saturday closed
Sunday closed

Staff offices and equipment deliveries
635 W. Palm Avenue
8:00 a.m. - 5:00 p.m. but closed from 12 noon to 1:00 p.m. for lunch hour.

Location

635 W. Palm Ave.
Information Systems & Technology
Orange, CA 92866
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Mailing Address

Information Systems & Technology
Chapman University
One University Drive
Orange, CA 92866

Need Help Getting Started?

There are many short video tutorials available on the Skype for Business website.