» Conference Travel Grant vs. Scholarly-Creative Grant

Know the Difference

Travel Grant Program

College of Educational Studies’ conference travel grant awards are intended to provide support for CES graduates’ travel to give accepted presentations at conferences.

Conference travel grant award funds may be used for:

  • Conference registration fee (not fee of membership)
  • Travel to and from the conference location (airfare, bus fare, mileage reimbursement, etc.)
  • Lodging for the duration of the conference

Conference travel grant award funds may not be used for:

  • Any food or beverages not included in the conference registration fee
  • Any travel not for conference presentations. Please use the separate CES Graduate Student Scholarly/Creative Grant Application for expenses related to scholarly or creative projects

View CES Travel Grant Program Explanation


Scholarly-Creative Research Grant Program

College of Educational Studies' Scholarly-Creative Research Grant awards are intended to provide support for a variety of clearly defined scholarly research or creative projects. Funding is competitive, but all reasonably justified proposals will be considered. Scholarly/creative grant proposal budgets should not exceed $1,000 and applicants are encouraged to prioritize budget items as only partial funding may be available.

May be used for a number of purposes, including (but not limited to):

• The purchase of equipment, materials, or supplies directly related to the research project.
• Expenses directly related to the research project such as test subject remuneration, transcription services, software, license fees, or bio-hazardous waste removal.
• Hourly wages related to the completion of the research project for the principal investigator may be considered within reason.
• Travel expenses directly related to the research project such as working in an archive or collecting field data.

View CES Scholarly-Creative Research Grant Program Explanation


Obtain more information by selecting the drop down regions below.

+ - College of Educational Studies' Graduate Student Conference Travel Grant

Eligibility

All College of Educational Studies graduate students are eligible to apply

 

Application Procedure

Complete the CES Graduate Student Conference Travel Grant Application Cover Sheet and submit along with the following documents:

  • Clear explanation of the purpose of your travel and how it will contribute to your professional development
  • Abstract of presentation (if appropriate)
  • Proof of presentation’s acceptance by conference organization
  • Digital copies (e.g. PDFs) of estimated transportation, lodging, and conference registration costs

Be sure to update LaNesha Kemp if any information changes, even after submission of your application. Application must be submitted at least two months prior to time of travel.

ALL APPLICATIONS MUST BE SUBMITTED IN PERSON OR ELECTRONICALLY TO LANESHA KEMP (Reeves Hall, Room 104)

Grant applications will be carefully considered by the College of Education Graduate Grant Committee. Applications are evaluated according to their clarity and completeness, as well as the extent to which the travel will contribute to the applicant’s professional development.

Deadline

CES conference travel grant applications must be submitted two months prior to time of travel.

Month of Presentation Date

Deadline to Submit Application

(by 11:59 pm)

June

April 1

July

May 1

August

June 1

September

July 1

October

August 1

November

September 1

December

October 1

January

November 1

February

December 1

March

January 1

April

February

May

March 1

 

Funding

Amounts received are dependent upon the cut-offs in place for the month in which your conference ends. The maximum award amount of funding for each student is $1,000 in a single fiscal year (June 1 – May 31). There is no limit on the number of conferences as long as they do not exceed the $1,000 yearly cap. However, priority will be given to applicants who have received the least funding within the current fiscal year. 

In order to receive the award, following must be submitted to LaNesha Kemp within 30 days after the traveler’s return:

  • Original receipts for all expenditures covered by the travel grant award (e.g. itemized hotel bill, boarding passes, etc.). Receipts must verify that a transaction took place
  • Proof of attendance (such as conference badge or letter from conference confirming your attendance)
  • Completed Non-PO Payment Request Form (if you are employed by Chapman, please complete the PS Travel and Expense Delegation Form)

Printable Version

+ - College of Educational Studies' Graduate Student Scholarly-Creative Grant

Eligibility

All College of Educational Studies graduate students are eligible to apply.


Application Procedure

Complete the CES Scholarly-Creative Research Graduate Grant Application Cover Sheet and submit along with the following documents:

  • A proposal outlining the objectives, method, expected outcome, and schedule of your research project (no longer than three pages)
  • A letter of Support from your faculty sponsor, addressing specifically the degree of faculty mentoring/involvement in the project and the academic context of the proposal
  • Digital copies (e.g. PDFs) of estimated costs of items to be purchased with grant funds
  • A copy of the proposal for the last Chapman grant you received (if applicable)
  • Other applicable materials

Be sure to update LaNesha Kemp if any information changes, even after submission of your application. Application must be submitted at least two months prior to time of travel.

ALL APPLICATIONS MUST BE SUBMITTED IN PERSON OR ELECTRONICALLY TO LANESHA KEMP (Reeves Hall, Room 104)

Deadline

Fall applications must be submitted by 11:59 pm, December 31st. Applicants will be notified of funding by December 15th.

Spring applications must be submitted by 11:59 pm, May 31st. Applicants will be notified of funding by June 1st.

 

Application

Deadline to Submit Application

(by 11:59 pm)

Fall

December 31

Spring

May 31

Funding & Funding Timeframe

Funds awarded in fall will be available December 15th and must be spent before May 31st. Funds awarded in spring will be available June 1st and must be spent before December 31st. Funds must be spent by the deadline, no extensions will be awarded.

The maximum award amount of funding for each student is $1,000 in a single fiscal year (June 1 – May 31).

In order to receive the award, following must be submitted to LaNesha Kemp within 30 days after the traveler’s return:

+ - Questions?

Please review the documents below before reaching out for assistance.

CES Travel Grant Program Explanation

CES Travel Grant Application Cover Sheet

CES Graduate Travel NON-PO-FORM (if not employed by Chapman University)

CES Scholarly-Creative Research Grant Program Explanation

CES Scholarly-Creative Research Grant Application Cover Sheet

CES Graduate Research NON-PO-FORM (if not employed by Chapman University)

If employed by Chapman University, please use the PS Travel and Expense Delegation Form

FOR ALL: GAC Fiscal Guidelines for Grant Awarding

  • The Student Grant Expenditure Guidelines provide guidelines regarding the expenditure of scholarly/creative grant funds. Non-compliance with these policies and procedures could risk non-payment of a grant expenses.
  • Payment for professional services performed by other individuals for your grant project must be made directly to the individual by the University. All individual persons doing work for your grant project must submit a W-9 form and an employee/independent contractor’s checklist.  

Questions regarding either grant program should be addressed to LaNesha Kemp at kemp@chapman.edu or by phone (714) 744-2150

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