Chapman University Campus

Chapman University Career Development Center

» Advising an Intern

For questions about advising an intern, contact Heidi Swanson, Internship Coordinator for the CDC at: 

Please see the Internship Program Faculty Handbook for program guidelines and processes.

+ - Internship Definitions

  1. Internship: A structured and supervised professional work/learn experience, within an approved agency, organization, or corporation, for which a student can earn academic credit. Also referred to as work experience, field work practicum, cooperative education, or experiential learning. 
  2. Student Intern: The student is involved in a unique three-way partnership that includes the student, employer, and academic institution. 
  3. Faculty Internship Advisor: At Chapman University, this may be a faculty advisor, or a faculty in the academic department from which the students seeks internship credit.  This faculty member works closely with the student employer before and during the internship in the role of a teacher and coach to facilitate the planning, communication, and the reflective/learning process. The internship faculty advisor submits a final grade for the student intern.
  4. Internship Employer: The individual at the host agency or work/field site, who is designated to supervise the student intern’s work, evaluate performance, and provide feedback to the student and to the educational institution.
  5. Intern Responsibilities Form: Outlines the student’s accountability to the internship program and employer. This form is signed by the student and kept on file in the Career Development Center. 
  6. Internship Learning Agreement Form (ILAF): The Chapman University agreement signed by the student intern, faculty internship advisor, internship employer, and approved by the Career Development Center. All parties agree to the work and academic activities to be performed by the student intern, to the type of supervision and involvement that will be provided by the internship employer, and the supervision and evaluation that will be provided by the faculty internship advisor. 
  7. Fieldwork/Employment Site: Any business, government agency, educational institution, social service agency, or other organization that accepts college interns.
  8. Internship Coordinator: Serves as the liaison between students, employers and university. Manages the program on a semester basis including student registration, employer postings, and new program development

+ - Faculty Compensation and Reimbursement

Independent Internships

  • Full-time faculty advising independent internships will receive a teaching stipend at the rate of $50 per credit (a cap of $150 total per student, per internship regardless of number of credits supervised).
  • Faculty will be compensated for up to 10 students, or a maximum of 30 units per semester.

Seminar Internships

  • Full-time faculty who teach internships on a seminar format may be compensated as part of their regular teaching load. In these cases, departments will be compensated for seminar internship “courses” at the part-time faculty rate of one course. This will allow departments to continue their curricular offerings in addition to offering internships in seminar format.

+ - Frequently Asked Questions for Faculty Internship Advisors

1. How do I evaluate my student intern for a grade? 

There are various methods commonly used by faculty to evaluate/grade the student intern: term paper, daily log or journal, project, portfolio, presentation, or other. It is up to your discretion as the faculty advisor to determine the exact assignment(s) and learning objectives for this internship course/experience with the student at the beginning of the semester.

In addition to the work you may assign to the student, his or her site supervisor will also sign a timesheet and complete an evaluation on the student’s performance toward the end of the internship. Both of these may be taken into account when determining the student’s grade.

2. How often am I required to meet with the student I am advising?

Again, this is something that each faculty advisor can determine. We encourage that the faculty advisor touch base with the student at least three times—at the beginning, middle, and end of the internship. The number and frequency of meetings can be developed based on what you deem necessary for the learning objectives.

3. How much and how do I get paid for being a faculty advisor?

Faculty advisors are paid $50 per unit, depending on how many units the student intern is registered for in the internship course.

Faculty are paid as the student grades are posted for their course, which begins once the semester has ended. When a grade is posted, a pay request is processed for the amount owed and then paid out on the 26th of that month in which the grade is posted. You will receive payment via check/direct deposit, much like a normal course. If you need additional information, please contact your Dean's office or Faculty Affairs.

4. When is the deadline to submit the student’s internship grade? 

The grades are due with all other course grades at the end of the semester. There is not a separate internship submission date. Please visit the Academic Calendar for more information.

5. Do I need to communicate with my student’s site supervisor during their internship?

Yes, whether by phone, email, or in person, please contact the site supervisor to introduce yourself as the point of contact within the first four weeks of the student’s internship.

6. Who do I contact at the career development center if I have any questions about the internship process?

Heidi Swanson, Internship Coordinator 

(714) 744-7688