Research and Creative Activity for Course Credit

Office of Undergraduate Research & Creative Activity

» 291/491/682 Student-Faculty Research and Creative Activity for Course Credit

Registration materials for 291/491/682 MUST be submitted electronically via the OURCA website and will NOT be considered after the add/drop deadline for regular courses according to the Academic Calendar. OURCA HIGHLY recommends that registrations be submitted during Early Registration. Note that the form must be printed and signed, then uploaded as a pdf. (NO electronic signatures.)

Student

Student-Faculty Independent Research and Creative Activity allows students to work directly with a faculty mentor on independent contributions to that mentor’s scholarly research/creative project(s) or on the student’s independent scholarly research/creative project under faculty guidance. This coursework is available to undergraduate and graduate matriculated students only. It allows students to make an original contribution to scholarship or creative work in a discipline or across disciplines. Because projects under 291/491/682 are designed to enhance traditional learning formats, no degree or minor program can require 291/491/682 for all its students, nor should a program use this system to cover a gap in its curriculum or staffing. 

+ - Requirements – Students

  1. Must complete Weekly Progress Reports through Blackboard to document student research/creative activity progress/hours each week.
  2. At a minimum, must fulfill the required number of hours of research/creative activity per semester according to the following scale:
    a.  1 credit = 45 hours            
    b.  2 credits = 90 hours            
    c.  3 credits = 135 hours
  3. Must have a minimum of 5 individual (not group) faculty contact hours during the semester and document those contact hours in Weekly Progress Reports in Blackboard.
  4. Must submit an individual, unique, representative summary of their research and/or creative activity at the end of the semester in the format determined by the faculty mentor (e.g. research report, scholarly essay, video of performance or presentation, photographs of artwork, poster for CUSRD); the final summary (Deliverable) should be uploaded onto Blackboard by the end of the semester. In the case of collaborative projects, each student must either upload a distinct, individual deliverable or add a distinct, individual component that makes clear the student’s individual contributions to and/or learning from the semester’s work (e.g., a two-page write-up).
  5. Failure to meet these requirements can result in a grade of “NP” or “F” for the course.

+ - Requirements – Faculty

  1. Must be full-time faculty and cannot be on sabbatical or research leave.
  2. Must review and confirm student research/creative activity hours via the Weekly Progress Reports function in Blackboard on a regular basis (recommended weekly) and transfer the number of hours the student spent on research/creative activity per week into the Blackboard Grade Center.
  3. Must have a minimum of 5 individual (not group) contact hours with each student during the semester.
  4. Failure to meet these requirements can result in forfeiting credits.

 

Grading Option: Pass/No Pass is the preferred grading option. If student opts for a grade, faculty must include a grading rubric as part of the contract.

+ - Registration Instructions

1. Meet with your faculty mentor to complete this form and to discuss and prepare a contract. The contract must include a selection of one of the three ways to make an original contribution to scholarship:

  • Work directly with a faculty member on his/her independent scholarly research/creative project(s).
  • Pursue independent scholarly research and/or scholarly creative activity under faculty guidance.
  • Participate as part of a faculty-led research/creative team.

2. The contract must include the following:

  • A brief description of the project
  • Course learning outcomes
  • Summary of key research/creative tasks and objectives
  • Anticipated dates of completion
  • Format of the end-of-semester presentation summarizing research conducted (deliverables)
  • List of the planned frequency/duration of student-faculty meetings
  • Rubric must be submitted if the course is graded

Undergraduate students enroll in 291 or 491. Graduate students enroll in 682. The student submits the completed form and signed agreement to OURCA via online submission by the add/drop deadline for regular courses. OURCA will review the form and agreement, notify faculty and student of approval (or request revision), and submit approved projects to the Office of the Registrar for enrollment. 

Note that the form must be printed and signed, then uploaded as a pdf. ALL applications must be submitted electronically through the link below. NO electronic signatures. 

Application and Contract Form

+ - Registration Deadlines

For 291, 491, 682 registrations should be submitted to the Office of Undergraduate Research and Creative Activity during early registration. Deadline is last day to add courses for term based on the academic calendar.

AY 2017-2018

Semester Application Deadlines:

Fall - Friday, September 8

Interterm - Monday, January 8

Spring - Friday, February 9

Summer -

Session l - Monday, June 4

Session ll - Wednesday, June 6

Session lll - Friday, July 13

Session lV - Monday, June 11

Trimester Application Deadlines

Fall - Monday, September 4

Spring - Friday, January 12

Summer -

Session l - Friday, May 7

Session ll - Friday, May 11

+ - Student FAQ

Previously students could sign up to do independent research as late as week 5 of the semester by filling out an Individual Study and Research form. Why the new requirements? 
In order for research to begin and the weekly progress reports to be completed upon the start of the semester, it is important that students sign up for research credits before the term begins. This requirement will also help faculty planning and encourage students to consider participating in research at the same time as their course selection, rather than as an “add-on” to their existing course load. That said, students still have the ability to sign up for research credits by the last day to add courses each semester (the end of the second week), although it is preferred that registration arrangements be made before the semester begins.

What’s the purpose of these Weekly Progress Reports again? 
They serve two purposes: 1) documentation of weekly research progress and 2) recording of hours spent on research to validate the number of credits enrolled. These documents serve  as a useful record of research progress for both students and faculty that they can refer to throughout the semester.

Does the research conducted have to be based on faculty or student research ideas/interests? 
Either is acceptable; the specific activities are left to the discretion of the faculty member based on his/her discipline, and it is  that students will participate in meaningful, independent research.

What about research projects that are conducted in a classroom setting? 
The 291/491/682 system only applies to research and creative activity that is conducted outside of a regular course.

How many hours research are required? 
A minimum of 45 hours of research or creative activity is required per credit. 

How do I track my hours? 
Students must complete Weekly Progress Reports administered through Blackboard, which will document student research progress/hours on a weekly basis (student tutorial available); these progress reports will be accessible to the student only for the current week  to the student for the current week and will become disabled after that week has ended.

Can I take this for credit? 
The default grading for all 291/491/682 courses will be P/NP; however, students may request a letter grade upon registration with approval of the faculty mentor and inclusion of a grading rubric.

What happens if I do a large amount of hours in one week but few in a subsequent week? 
The hours are based on the semester. Track your hours on a weekly basis for your faculty to approve. Hours do not need to be evenly spread out by week.

What do I do if I don’t log my weekly hours and the progress report closes?
The progress reports are open on Bb from Monday to the following Monday (5pm) giving the student eight days to report hours. This is a major requirement of the course and must be strictly followed. Failure to complete and/or report hours of research can result in a grade of “NP”, “Incomplete”, or “F”.

How many credits can I take in one semester? 
A total of 3 credits can be taken in one semester. This can be split between two faculty mentors.

How do I register?

Meet with your faculty mentor to complete this form and to discuss and prepare the agreement; this is an agreement to be completed by the student in consultation with the faculty mentor.

  1. Double-check that you have all parts of the agreement filled in correctly. Undergraduate students enroll in 291 or 491; graduate students enroll in 682. Don’t forget to attach a rubric, developed with the faculty mentor, if the coursework will be graded.
  2. Once completed, sign the 291/491/682 Student-Faculty Independent Research and Creative Activity Agreement.
  3. Request the faculty mentor sign the 291/491/682 Student-Faculty Independent Research and Creative Activity Agreement after the student and faculty mentor signatures. 
  4. Request the Chair/Associate Dean sign the 291/491/682 Student-Faculty Independent Research and Creative Activity Agreement after the student signature. The Chair/Associate Dean’s signature indicates approval, if all requirements are completed, for the student to do independent research or creative activity and for the faculty mentor to bank the credits; the Chair/Associate Dean is not obligated to sign the form.
  5. The student submits this completed form and signed agreement to OURCA via online submission by the regular registration deadline. OURCA will review the form and agreement, notify faculty and student of approval (or request revision), and submit approved projects to the Office of the Registrar for enrollment. See www.chapman.edu/ourca (Student Resources) for online submission.

What other independent research courses available? 
Please see “Individually Directed Course Options” to confirm the 291/491/682 course is the best fit for you.

+ - Faculty FAQ

Why did the Office of Undergraduate Research develop this program?
In faculty surveys about research/creative activity opportunities, time was listed as the primary obstacle to greater participation in student research/creative activity. This system of 291/491/682 courses was developed to support faculty in mentoring student research and creative activity. Faculty accrue credits that can be banked toward course equivalency to be redeemed in their teaching workload.

I supervise students doing independent work, but it’s not exactly original research or creative activity. Are there other options for students to earn credit and for me to be compensated?
The existing 299/499/699 course designations, which have historically been used for independent undergraduate and graduate study, remain in place and are compensated in the same way they’ve always been, with a monetary payment upon conclusion. So if your student is doing background reading in a subject area without applying it to original research or creative activity, for instance, that should be done as an independent study, not as 291/491/682.

Should the research or creative activity in this course be based on faculty research and interests or on a student’s interests?
Either is acceptable; the specific activities are left to the discretion of the faculty member based on his/her discipline. That said, students are expected to participate in meaningful, independent research or creative activity, whether or not it’s connected to a faculty member’s research or creative project.

What about research or creative projects that are conducted in a classroom setting or another course?
The 291/491/682 courses can be used only for research and creative activity that is conducted outside a regular course. Students cannot use the same hours logged in Weekly Progress Reports nor the Deliverable both toward credit for 291/491/682 and toward credit for another course; “Submission of the same term paper or other work to more than one instructor, where no prior approval has been given” is defined by the university as an academic integrity violation. Similarly, research and creative activity registered as 291/491/682 cannot also be paid work, e.g. through student work study.

When should a student submit the form to register for independent research or creative activity credits?
Students should submit the registration form for 291/491/682 when they are registering for their next semester's courses. That ensures that the proposed course can be reviewed and approved and that the student can be registered in Blackboard in a timely fashion. Starting with Week 1 of the semester, Weekly Progress Reports must be completed in the Blackboard course set up for the 291/491/682 research/creative activity.

What’s the purpose of the Weekly Progress Reports?
Weekly Progress Reports serve two purposes: 1) regular documentation of research or creative tasks and 2) recording of hours spent on research or creative activity toward the total number of hours required for the number of credits for which the student is enrolled. These reports are a useful record for the faculty and student, and they serve to document the university-wide requirement for number of hours of work per credit.

What do I need to do with these Weekly Progress Reports?
Each week, by Monday at 5:00PM, the student uses a template provided in Blackboard to upload a record of dates, tasks, and hours spent on research or creative activity. It is the faculty’s responsibility to review each week’s report in a timely fashion and then record the total number of hours for that week in the Grade Center for that course. Tutorials for both student and faculty to explain this process are available on the Blackboard site associated with 291/491/682 course.

What’s the Deliverable?
The Deliverable is the final course product for the research or creative activity and is evidence of the student’s accomplishment. Depending on the course, the Deliverable might be an article-length paper, a PowerPoint presentation appropriate for a conference, a poster presented at the university’s Student Research Day, images of visual art, or another type of product appropriate to the discipline and iteration of the course. If multiple students are working on the same project, EACH must submit a unique end-of-semester Deliverable of some sort; collaborative work is fine, as long as EACH student clearly designates his/her unique contribution.

Besides the Weekly Progress Reports and the Deliverable, am I required to do anything else as the instructor of record for this course?
A faculty member must meet individually with each student he or she is supervising for a total of 5 hours per student by the end of the semester. These contact hours are a university-wide requirement for independent study courses, not a policy specific to this program.

How do I know how many credits I’ve accrued through 291/491/682?
The Office of Undergraduate Research and Creative Activity tracks the accrual of credits for 291/491/682 and coordinates with the Registrar’s Office and the Provost’s Office to ensure that both student and faculty credit is recorded accurately. Participating faculty can log into the Blackboard organization for their college to view accrued/banked credits, semester by semester.

I’ve accrued 24 credits and would like to reduce my course load in a future semester. What do I do?
Once a minimum of 24 credits in 291/491/682 have been accrued by a faculty member, he or she may initiate a request for a reduced course load for a forthcoming semester. However, no faculty member’s course load may be reduced to zero in any given term through the 291/491/682 system without approval by the Vice Chancellor of Academic Affairs. In addition, it is helpful to communicate with your department chair as you accrue these credits so that both of you can plan ahead for possible course load reduction. The detailed process and form for requesting a course load reduction can be found at the following link.

What is the maximum number of credits faculty can accrue?
While there is no limit set by the Office of Undergraduate Research and Creative Activity on the number of 291/491/682 credits one can earn over time, only 12 credits per semester can be accrued/banked toward a course equivalency, and only 6 credits per interterm or summer can be accrued/banked toward a course equivalency. If mentoring students in excess of these values, the Office of Undergraduate Research and Creative Activity  recommends asking students to enroll in 299/499/699 credits once reaching the per-semester limit so that faculty can be compensated accordingly.

How many course equivalencies can I use at once?
The maximum number of course equivalencies that can be redeemed per year is two. Faculty should refer to the course load reduction protocol for details on the process of requesting and implementing course load reduction. It is important to communicate with your department chair as you earn these credits and to plan ahead with your chair for using them. Again, no faculty member can reduce his or her course load to zero in a given semester without approval by the Vice Chancellor of Academic Affairs.

If I use my banked credit for a course load reduction in a given semester, can I still teach my regular course load and get paid overload for it?
Course releases are not compatible with teaching overloads.

My department thinks these research projects are a good idea for all of our students. Can we change our curriculum to require 291/491/682?
Because projects under 291/491/682 are designed as additions or complements to traditional learning formats, no degree or minor program can require 291/491/682 for all its students. If your program has large numbers of majors doing projects under this system or one or more faculty members mentoring large numbers of projects, it may want to consider building a major-specific research course into the program or adjusting an existing capstone to accommodate the program's research goals. If your program has large numbers of majors doing projects under this system or if one or more faculty members are mentoring large numbers of projects, your department chair or program director may want to consider building a major-specific research or creative activity course into te program or adjusting the capstone to accommodate the program's goals.

OURCA Deadlines & Events 
Fall 2017 

October 2nd-6th
Randall Dining Commons 
11:30am-1:30 p.m.
Meal Voucher Required
 
Campus Wide 
October 2nd-5th
Tuesday, October 3rd
 AF 209C
1:30-2:30 p.m.  
 
Tuesday, October 3th
 AF 209C 
4:00-5:00pm 
 
Wednesday, October 4th 
BK 404 
3:00-5:00pm 
 
Thursday, October 5th
 AF 209C 
1:30-3:00pm 
 
Thursday, October 5th 
AF 209C
3:30-4:30 p.m. 
 
Tuesday, November 7th
Midnight 
 
Friday, November 10th 
4:00pm
 
Wednesday, November 15th 
AF 209C
3:00-4:00pm 
 
Wednesday, December 6th
Sandhu Conference Center 
Poster Sessions 2:00-4:00pm
  
Invitation Only
Wednesday, December 6th
BK 404
12:00-1:30 p.m.