Chapman University's Memorial Hall

Institutional Compliance

» Fraudulent Financial Activities Policy

POLICY STATEMENT

This policy is established to protect the assets and interests of the University, to increase overall fraud
awareness, and to ensure a coordinated approach toward resolution of financial fraud.

REASON FOR THE POLICY

The University must identify and promptly investigate all instances and allegation of fraudulent activities
regarding University funds, documents, and equipment involving staff, faculty, students, vendors,
agencies, or other parties. Good business practice dictates that suspected defalcation, misappropriation
or other fiscal irregularities be promptly identified, and investigated. We believe that it is everyone's
responsibility to report any possible fraudulent activity.

POLICY

Fraud generally involves a willful or deliberate act with the intention of obtaining an unauthorized
benefit, such as money or property, be deception or other unethical means. All fraudulent acts are
included under this policy and includes such things as:

  • Embezzlement, misappropriation or other financial irregularities
  • Forgery or alteration of documents (checks, time sheets, contractor agreements, purchase orders, other financial documents, electronic files)
  • Improprieties in the handling or reporting of money or financial transactions
  • Misappropriation of funds, securities, supplies, inventory, or any other assets (including furniture, fixtures or equipment)
  • Authorizing or receiving payment for goods not received or services not performed
  • Authorizing or receiving payments for hours not worked.

All persons found to have committed fraud relevant to University financial affairs shall be subject to
disciplinary action by the University, up to and including dismissal and investigation by law enforcement
agencies when warranted.

Fraud in any form will not be tolerated. This policy applies to all University employees and will be
enforced without regard to past performance, position held or length of service.

OFFICE RESPONSIBLE FOR POLICY

Name of Office: Institutional Compliance

Contact information for questions about this policy: Gail Nishida, Chief Compliance Officer, nishida@chapman.edu

WEBSITE ADDRESS FOR THIS POLICY

https://www.chapman.edu/campus-services/institutional-compliance-and-internal-audit/institutional-compliance/policies/fraudulent-financial-activities-policy.aspx

WHO APPROVED THIS POLICY

Senior Staff member submitting the policy: Harold Hewitt

Date approved: August 29, 2018

[signed]

President

PUBLICATION DATES

Effective: August 29, 2018

RELATED MATERIALS

Approved on August 29, 2018

[signed]

Daniele C. Struppa

President, Chapman University