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Career and Professional Development

» Faculty Advisor Internship Guide

A premier opportunity for full-time faculty

If you are a full-time faculty member, you can become a Faculty Internship Advisor for students that plan to register internships within your department. As a Faculty Internship Advisor, you will:

  • Mentor students
  • Be compensated per student advised (Please contact your Dean’s office with compensation inquires)
  • Maintain contact with students throughout their internships
  • Assign an academic component
  • Evaluate and post student grades

+ - Definitions and Vocabulary

  1. Internship: A structured and supervised professional work/learn experience, within an approved agency, organization, or corporation, for which a student can earn academic credit. Also referred to as work experience, field work practicum, cooperative education, or experiential learning. 
  2. Student Intern: The student is involved in a unique three-way partnership that includes the student, employer, and academic institution. 
  3. Faculty Internship Advisor: At Chapman University, this may be a faculty advisor, or a faculty in the academic department from which the students seeks internship credit.  This faculty member works closely with the student employer before and during the internship in the role of a teacher and coach to facilitate the planning, communication, and the reflective/learning process. The internship faculty advisor submits a final grade for the student intern.
  4. Internship Employer: The individual at the host agency or work/field site, who is designated to supervise the student intern’s work, evaluate performance, and provide feedback to the student and to the educational institution.
  5. Intern Responsibilities Form: Outlines the student’s accountability to the internship program and employer. This form is signed by the student and kept on file in Career and Professional Development. 
  6. Internship Learning Agreement Form (ILAF): The Chapman University agreement signed by the student intern, faculty internship advisor, internship employer, and approved by the office of Career and Professional Development. All parties agree to the work and academic activities to be performed by the student intern, to the type of supervision and involvement that will be provided by the internship employer, and the supervision and evaluation that will be provided by the faculty internship advisor. 
  7. Fieldwork/Employment Site: Any business, government agency, educational institution, social service agency, or other organization that accepts college interns.
  8. Internship Coordinator: Serves as the liaison between students, employers and university. Manages the program on a semester basis including student registration, employer postings, and new program development

+ - Faculty Compensation and Reimbursement

Full-time faculty advising independent internships generally receive a teaching stipend at a per credit per student rate. Faculty will be compensated for up to 10 students, or a maximum of 30 units per semester. If you serve as an Internship Advisor in a seminar format, you may be compensated as part of your regular teaching load. In these cases, departments will be compensated for seminar internship “courses” at the part-time faculty rate of one course. This will allow departments to continue their curricular offerings in addition to offering internships in seminar format

Please contact your Dean's office to discuss details. 

+ - Faculty Internship Advisor Responsibilities

  1. Assisting with identifying appropriate internship sites. Career and Professional Development may also be a resource for locating internship sites.
  2. Assisting the student in completing internship paperwork, defining the learning objectives, assigning appropriate academic components, and determining evaluation methods. It is recommended that, in addition to other evaluation methods, “oral reports” always be given at the final student/faculty advisor meeting. However, oral reports should not constitute the sole form of academic evaluation. It is appropriate to encourage students to keep daily logs, write term papers, and/or develop portfolios.
  3. Meeting with the student and contacting the internship employer at least once during the first 6 weeks of the semester.
  4. Verifying student enrollment, evaluating student performance, reviewing the employer evaluation, determining if credit should be granted and submitting a grade to the Registrar. 

FAQ

+ - How do I evaluate my student intern for a grade?

There are various methods commonly used by faculty to evaluate/grade the student intern: term paper, daily log or journal, project, portfolio, presentation, or other. It is up to your discretion as the faculty advisor to determine the exact assignment(s) and learning objectives for this internship course/experience with the student at the beginning of the semester.

In addition to the work you may assign to the student, his or her site supervisor will also sign a timesheet and complete an evaluation on the student’s performance toward the end of the internship. Both of these may be taken into account when determining the student’s grade.

+ - How often am I required to meet with the student I am advising?

Again, this is something that each faculty advisor can determine. We encourage that the faculty advisor touch base with the student at least three times—at the beginning, middle, and end of the internship. The number and frequency of meetings can be developed based on what you deem necessary for the learning objectives.

+ - How much and how do I get paid for being a faculty advisor?

Faculty are paid as the student grades are posted for their course, which begins once the semester has ended. When a grade is posted, a pay request is processed for the amount owed and then paid out on the 26th of that month in which the grade is posted. You will receive payment via check/direct deposit, much like a normal course. If you need additional information, please contact your Dean's office or Faculty Affairs.

+ - When is the deadline to submit the student’s internship grade?

The grades are due with all other course grades at the end of the semester. There is not a separate internship submission date. Please visit the Academic Calendar for more information.

+ - Do I need to communicate with my student’s site supervisor during their internship?

Yes, whether by phone, email, or in person, please contact the site supervisor to introduce yourself as the point of contact within the first four weeks of the student’s internship.

+ - Who do I contact at Career and Professional Development if I have any questions about the internship process?

Heidi Swanson, Internship Coordinator.

Contact Information

Career and Professional Development

Main:
(714) 997-6942
career@chapman.edu

Hours:

Monday - Friday 8 a.m. - 5 p.m.

Drop-In Hours

Monday 2 p.m. - 4 p.m.
Tuesday 10 a.m. - 12 p.m.
Wednesday 10 a.m. - 12 p.m.
Thursday 2 p.m. - 4 p.m.

Location

342 N. Glassell
Orange, CA 92866
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Mailing Address

Career and Professional Development
Chapman University
One University Drive
Orange, CA 92866

Individual Contact(s)

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Internships
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internships@chapman.edu

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tcf@chapman.edu

Internship Support

Meet Alexis Tai, Chapman University's Internship Coordinator. If you have any questions about becoming a faculty internship advisor, please reach out to Alexis.