» Wilkinson College Forms

Wilkinson College offers support for travel, research, publishing and projects for faculty, students and staff. Below are the forms for requesting support.

Faculty Forms


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Wilkinson College Syllabus Template

We have created a Wilkinson College syllabus template to provide faculty a document that includes all required University course syllabus policy verbiage and links*. This is an accessible document, created to be easily readable by a low-vision or non-sighted reader, and formatted to be compatible with screen readers. The template is also compatible with Canvas.

The 2020/2021 Syllabus Template includes additional statements and suggestions for:

  • Chapman University Safety Protocols Statement in response to COVID-19
  • Class Recording Statement
  • Suggested verbiage for HyFlex and remote courses

Use of this template is suggested, not required.

Please know, this template is specifically formatted to be compatible with screen readers. You may copy and paste information into the document. However, if you remove the outlined headers, bolded text (i.e. Instructor, Course Description, Program Learning Outcomes, Required Text, Communication, etc.), the accessibility format may be lost.

Chapman University offers basic accessibility training (Word), advanced accessibility training (PDF), and drop-in help hours.  For information on these training sessions, please visit the Accessibility Training site.

If you have any questions about the syllabus template please contact Lenae Wilson, Senior Administrative Assistant lenaewilson@chapman.edu.

*Syllabus template updated July 1, 2020.

Faculty Conference Travel Grant Application

To support faculty research, scholarship, and the presentation of creative activity the faculty travel grant program will fund full time faculty travel to domestic and international conference presentations. Please note that there is a $2500 maximum award for international travel and a $1500 maximum award for domestic travel.  Given the college’s limited travel funds, priority will be given to tenure-track junior faculty.  All applications will be reviewed by the applicant’s Department Chair, Associate Deans and Dean Keene.

General Information:

  • Applications for a faculty conference travel grant must be submitted to the dean’s office during the application window.
  • For Winter and Spring Conference Travel  (January 1, through May 31, 2020), the application window for priority funding is September 5, 2019 through September 25, 2019. Notification of award decision by Friday, October 4, 2019.
  • For Summer and Fall Conference Travel (June 1, 2020 through Dec 31, 2020), the application window for priority funding is January 15, 2020 through February 28, 2020. Notification of award decision by Friday, March 6, 2020.
  • Application for conference travel outside the priority application window will receive secondary consideration for funding if funds remain.

To apply for the Faculty Conference Travel Grant, please complete the Online Application Form

If you have any questions regarding the application please contact:

Sarah Gordon, Director of Operations
(714) 997- 6678
sargordon@chapman.edu

If you have any trouble accessing this form within Google Docs, please ask your Departmental Administrative Assistant for help.

Faculty Late-Breaking Opportunity Fund

The Dean's Office understands that there are late breaking professional opportunities that fall outside the parameters of the current internal funding programs within Wilkinson College. To ensure that you have some financial support to pursue these opportunities please complete this form for a maximum award of $1,500 per application.

Eligibility: All Wilkinson College of Arts, Humanities, and Social Science full time Faculty members may apply. Applications are accepted throughout the year. The Late-Breaking Opportunity Fund is only for late-breaking opportunities which were difficult or impossible to anticipate, and will be difficult or impossible to pursue without some limited funding. This fund does not support conference travel, visiting scholars, or subventions.

Please complete the application by clicking on the following link.

All requests will be reviewed by the Director of Operations and Department Chair with final approval by Dean Keene. You will be notified via email about the outcome of your request. If you have any questions regarding this form please contact Sarah Gordon, Director of Operations x 6678, RO 106.

Office of Research’s Faculty Opportunity Fund

The Office of Research’s Faculty Opportunity Fund provides competitive merit-based support for short-term non-renewable projects as described below. These projects are intended to support Chapman University faculty in the development of new and innovative research, scholarship and creative activity.  Specifically, this program aims to:

  • Elevate the national visibility and reputation of Chapman University faculty for their excellence in creative, scholarly and research accomplishments.
  • Provide faculty with opportunities to catalyze new and innovative areas.
  • Expand the base of competitive research, scholarship and creative activity to increase external support in these areas.

The intent of the fund is to support (1) activities in the arts and humanities where the outcome is the development of a substantive scholarly or creative work and; (2) research in all areas for faculty who are developing new lines of research, where a primary goal is the submission of requests for external funding. During the 2019-20 cycle, a total of $250,000 will be available for the Faculty Opportunity Fund with awards up to $15,000 for a period of 12 months depending on the type of award, project goals, and necessary budget. All full-time faculty (tenure track and non-tenure track) are eligible for this program.  Involvement of graduate students and/or undergraduates is strongly encouraged. Revised Faculty Opportunity Fund proposals from prior years that address previous reviewer comments are also encouraged.

Applications are due on Friday, February 7, 2020, at 5 pm.

A list of current and prior awardees and project titles is available on the Office of Research blog. Congratulations to our current Wilkinson College FOF awardees, Professors Barnard, Leahy, Luévano, Stearns, and Walsh, and 2018-19 FOF awardees, Professors Klein, Nakell, and Takaragawa.

Contact Allison DeVries at devries@chapman.edu with any questions or for assistance with your application.

Subvention Grants

Subvention Grants (up to $1500) can provide partial support toward expenses incurred in the publication of scholarly and creative works (including indexing, proofreading, copy editing, and permissions) and the installation of art exhibits.

Eligibility: All full time Wilkinson College faculty members may apply. Applications are accepted throughout the year.

Application Process

Complete the Subvention Grant online application.

Provide a clear and concise description of the work for which you request funding, its role in your larger research agenda or creative plan, and why subvention is needed.

Upload a single PDF with external materials that document your arrangements with the entity to which subvention would be paid. For example, a contract, letters requiring a subvention payment, an invitation to exhibit, etc.

Upload a detailed budget that includes all subvention expenses. Present your budget as an uploaded spreadsheet or as a list. Include all sources of support (e.g. from your department, publisher, exhibit host, etc.) and all expense categories (how the funds would be spent, e.g. copyright permission, image rights, publisher subvention, CD production and distribution, artwork shipping and crating, etc.) and the amounts associated with each. Identify the specific items in your budget to which a Subvention Grant would be applied.

Material that does that does not lend itself to being uploaded may be delivered or sent via campus mail to: Sarah Gordon, Wilkinson Dean's Office, Roosevelt Hall Rm 106.

Criteria for Evaluation

  • The importance of the material to the applicant’s professional development and research agenda/creative plan.
  • Priority will be given to proposals from junior faculty members who are approaching their tenure decision year (TDY).

If you have any questions regarding this process please contact Sarah Gordon, Director of Operations Sargordon@chapman.edu ext. 6678

Visiting Collaborator Grant

Wilkinson College of Arts, Humanities, and Social Science provides funding (up to $2000) to assist faculty in bringing colleagues to campus to further their scholarly and creative projects. A visiting collaborator is defined as a scholar/faculty member/author/artist not employed by Chapman University who visits campus to work with a Wilkinson College faculty member on a research or creative project.

Eligibility: All Wilkinson College of Arts, Humanities, and Social Science full time Faculty members may apply. Applications are accepted throughout the year.

The general requirements for the Visiting Collaborator Grant are:

Completion of Visiting Collaborator Grant Form.

  • Provide a clear and concise description of the project, including the specific outcome expected from collaboration during the scholar’s visit.
  • A projected budget for the visit, including all expenses and sources of support. Identify the specific expenses in your budget to which the Grant would be applied.
  • A short curriculum vitae (max. 3 pages) for the collaborator and the faculty member making the request.
  • An uploaded letter of recommendation from the faculty member’s department chair supporting the visit.

Criteria for Evaluation:

  • The importance of the material to the applicant’s professional development and research agenda/creative plan.
  • Priority will be given to proposals from junior faculty members who are approaching their tenure decision year (TDY).

Please contact Sarah Gordon sargordon@chapman.edu additional questions or information about the Visiting Collaborator Grant.

Faculty Course Release Form

This spring semester there are a limited number of course releases available from the Wilkinson Dean’s office to support faculty research/creative-based projects and interdisciplinary team-taught undergraduate and graduate courses. It is unlikely that we can support all requests. Hopefully, this new (experimental) process will provide ample opportunities for unsuccessful applicants to be reconsidered next year.

Important Information

  • Course Releases are only available to Wilkinson College or Arts, Humanities, and Social Science full time faculty.
  • Proposal Application is now closed.
  • Proposals will be reviewed and ranked by the Dean and Associate Deans.
  • Successful candidates who receive research/creative-based course releases for the spring semester cannot teach an overload in inter-term or the spring semester 2020.
  • If your application is successful, you will be required to discuss what you accomplished with the course release in your annual report.

If you have any trouble accessing this form within Google Docs, please ask your Departmental Administrative Assistant for help.

Faculty/Staff Achievement Submission Form

We want to celebrate and share the amazing achievements of the Wilkinson faculty and staff!

We have created a new submission system to compile the achievements of faculty and staff who distinguish themselves including:

  • Scholarly or creative works
  • Presentations at state, national, and international conferences
  • External or internal grant awards received
  • Honors or awards received from professional associations or organizations external to Chapman
  • Recognition and awards received at external festivals, juries, and competitions
  • Other types of honors or achievements

These submissions will be shared in our weekly, monthly newsletter, social media and for our end of year Faculty Recognition Celebration.

Faculty/Staff Achievement Submission Form

If you have more than one achievement to enter, please do so by submitting the form again - DO NOT combine multiple achievements in one entry.

Event Funding Request Form

Any Wilkinson College faculty member requesting funds for any special event/program must complete Event Funding Request Form. Please note that Internal Funding for events/lectures/conferences/programs are supplemental funds and cannot be used as the sole funding source. To complete the Event Funding Form please click here. All requests will be reviewed by the Director of Operations and Department Chair with final approval by Dean Keen. You will be notified via email about the outcome of your request. If you have any questions regarding the application please contact:

Sarah Gordon, Director of Operations
(714) 997- 6678
sargordon@chapman.edu

If you have any trouble accessing this form within Google Docs, please ask your Departmental Administrative Assistant for help.

Undergraduate Research Fellows Application

Each summer, Wilkinson College provides faculty with the opportunity to hire and mentor a limited number of undergraduate research fellows to collaborate on research and creative activity projects. Hiring and student time sheets will be managed by the Wilkinson College Dean's Office. Faculty will be required to submit reports at the end of the project period.

Program Objectives

  • Provide transformative research and creative activity experiences to undergraduate students.
  • Increase student participation in hands-on research and creative activity and increase their confidence level in conducting and disseminating resulting information. Student dissemination of work is required.
  • Engage in faculty-mentored intensive research and creative activity in a range of disciplines.

Eligibility

  • Full-time Wilkinson College faculty are eligible to apply for one undergraduate research fellow for up to 20 hours per week for the 13 week summer period of June 1 - August 30, 2020. Given the college’s limited funds, priority will be given to tenure-track junior faculty.
  • Wilkinson College Undergraduate Research Fellows must be undergraduate Wilkinson College majors in academic good standing. No prior research experience is required.

Graduating seniors are eligible during summer that directly follows their degree conferral.

To apply, please complete the Wilkinson Undergraduate Research Fellows Application.

A faculty report will be required by 9/30/2020 outlining how the project as a whole benefited from the students involvement. To complete, fill out the Wilkinson Undergraduate Research Fellows Faculty Report.

Contact Allison DeVries at devries@chapman.edu with any questions or for assistance with your application.

Wilkinson College Teaching Evaluation Form – Tenure-Track and Tenured Faculty

The Wilkinson College Unit criteria for tenure and promotion to associate/full professor states “In ascertaining teaching excellence, Wilkinson College places the greatest emphasis on qualitative measures, including such things as self-reflective statements, student comments, and peer teaching evaluations.

Faculty members are expected to arrange a peer evaluation of their teaching (including a classroom visit) at least once per academic year. Department chairs can facilitate these peer evaluations, which are typically conducted by senior colleagues or university teaching mentors.”

 As a general guide, the teaching of faculty members eligible for promotion should be reviewed by one tenured faculty member at least once each year.

Wilkinson College Teaching Evaluation Form – Tenure-Track and Tenured Faculty 

Wilkinson College Teaching Evaluation Form – Non-Tenure-Track Faculty

Full-time non-tenure track Assistant Professors may seek consideration for promotion to non-tenure track Associate Professor after six continuously served years at their present rank, unless prohibited by their appointment. Non-tenure track Assistant Professors hired after 2015 are required to undergo two critical year evaluations that coincide with contract renewals. One must be no more than two years prior to applying for promotion. Full-time non-tenure track Associate Professors may seek promotion to non-tenure track Full Professor, after six continuously served years at the rank of Associate Professor, unless prohibited by their appointment. Non-tenure track Associate Professors hired after 2015 are required to undergo at least one critical year evaluation before applying for promotion.

The Wilkinson College Unit criteria for promotion to non-tenure-track Associate/Full Professor states “In ascertaining teaching excellence, Wilkinson College places the greatest emphasis on qualitative measures, including such things as self-reflective statements, student comments, and peer teaching evaluations. Faculty members are required to arrange peer evaluations of their teaching (including a classroom visit) at least three times prior to their evaluation. The faculty member should approach Department Chairs to help facilitate these teaching evaluations, two of which are expected to be conducted by senior colleagues or university teaching mentors.”

As a general guide, the teaching of faculty members eligible for promotion should be reviewed by senior colleagues, university teaching mentor faculty, or the department chair.

Wilkinson College Teaching Evaluation Form – Non-Tenure-Track Faculty

Faculty Resource Documents

The faculty resource page is a central location for the college and department unit criteria, department by-laws, faculty manual, etc. 

Student Forms


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Student Travel Grant

The Wilkinson College of Arts, Humanities, and Social Sciences is pleased to offer travel grants up to $500 for students majoring or minoring in the college's programs. These grants are available to students attending conferences or professional gatherings to present research/creative works or to help defer travel expenses to conduct research required for a capstone project.

Submit expense report with receipts using the Student Travel Activity Report immediately upon return. 

Graduate Student Grants

Please use this form to apply for funding from the Office of the Vice Provost for Graduate Education for graduate student grants. Grants are given for the following purposes:

  • Travel: Scholarly or creative activity preparation - requests that involve the graduate student traveling for data collection/research, creation of artistic work, or other travel related to executing/preparing research/creative activity.
  • Travel: Scholarly or creative activity dissemination - requests that involve the graduate student traveling to disseminate/share finished works to an audience, either through presentation, exhibition, or performance.
  • Travel: Conference, professional meeting or festival attendance only - requests that involve the graduate student traveling to attend a scholarly/creative event WITHOUT disseminating the graduate student's own research/creative activity.
  • Scholarly or creative activity financial support, non-travel - requests for monetary support for purchasing consumable supplies, study participant compensation, licensing fees related to necessary components of a research/creative project (royalties, per user fees, etc.), or other materials necessary to carry out the graduate student's research/creative activity.

  
The maximum request is $1000; however, supplemental funding may be available for activities that exceed this amount. For this reason, you will be asked to estimate all expenses even if the total is in excess of $1000. Students may receive partial funding. Funds may be subject to tax as specified by state and federal law.

Review Timeline Considerations:
Applications are routed to reviewers twice per month, on the 1st and 15th, with their decisions requested within two weeks. Please keep this in mind if you are applying with little time before your start date/travel date. For example, if you submit your completed application on October 18, you should not expect a decision until mid-November.

Requirements:
This application requires the following information, which you will be entering into text boxes and uploading support materials as needed.

  1. Clear explanation of the purpose of your request. (limit 100 words)
  2. Compelling rationale for funding/project overview. (limit 1000 words)
  3. Estimated costs with proof of estimates - e.g., airline ticket/lodging charge estimates from websites; product costs from vendors, conference registration fee page.
  4. If applicable, information on funding applied for from other sources.
  5. If applying for a travel dissemination grant, a copy of your proposal acceptance notice from the venue (or other equivalent document) is required to be uploaded. 

 

For questions, please contact Graduate Programs Coordinator David Krausman at (714) 516-7116 or krausman@chapman.edu.

Summer Undergraduate Student Research Grant Application

To be completed by the student. Application deadline is April 1, 2020. Decisions will be made by May 1, 2020.

Wilkinson College of Arts, Humanities, and Social Sciences is pleased to offer a limited number of summer research grants up to $1,500 for undergraduate students majoring in the college's programs. These grants are available to students to help defray expenses related to completing a capstone or significant research/creative project. Applications will be evaluated according to their clarity and completeness.

Proposal budgets should not exceed $1,500 and applicants are encouraged to prioritize budget items as only partial funding may be available. Award funds may be used for:
  • Travel expenses directly related to the project such as working in an archive or collecting field data, such as airfare, lodging, and ground transportation.
  • The purchase of equipment, materials, software, or supplies directly related to the project.
To apply, please complete the Summer Undergraduate Student Research Grant Application.

Grant funds are for reimbursable expenses only. Cash advances prior to travel are not permitted. To ensure a timely and accurate reimbursement of expenses please attach receipts for each item as proof of payment and a Non-PO Payment Form using the Student Grant Activity Report Form.

If you have any questions regarding the application please contact:

Sarah Gordon, Director of Operations
(714) 997- 6678
sargordon@chapman.edu