»Forms & Instructions

All IRB applications, post-approval submission forms, and templates can be found below. Applications must be submitted and approved prior to conducting research. Depending on the specific details of the proposed research, supplemental forms and approvals may be required. See detailed instructions for submission procedures and the appropiate research category or post-approval submission materials.

+-Submission Instructions

Investigators may submit applications and required supplemental materials electronically via email to irb@chapman.edu. Applications, consent forms, and surveys must be attached in Word format. Other documents, such as the Signature Page, should be provided in a PDF format. If this is a student-directed project, the student’s faculty advisor must be listed as the Principal Investigator.

Upon receipt, the application will be logged and assigned a unique IRB number. An email confirmation will be sent to the PI and Co-Investigator listed on the application, along with the tracking number. This number must be included in all future correspondence to the IRB concerning the project.

Need help? Please contact IRB staff at 714-628-2833 or irb@chapman.edu.

+-Exempt Review

Research in this review category require an Exempt application and Assurance/Signature Page below. Depending on the specific details of the Exempt research, supplemental forms and information may be required. Failure to submit required supplemental materials may significantly delay review and/or approval.

Required Submission Materials:
Exempt Review Application (Compatible Version)
Assurance and Signature Page
Supplemental Materials (if applicable)
Consent Form (see consent forms below)
Surveys or interview questions
Recruitment materials including solicitation email/letters, flyers, advertisements and scripts
Other committee approvals (e.g. University of California Irvine)

+-Expedited Review

Research in this review category require the Expedited/Full-Committee application and Assurance/Signature Page below. Depending on the specific details of the Expedited research, supplemental forms and information may be required. Failure to submit required supplemental materials may significantly delay review and/or approval.

Required Submission Materials:
Expedited/Full Application (Compatible Version)
Assurance and Signature Page
Supplemental Materials (if applicable)
Informed Consent or Passive Consent (see consent forms below)
Surveys or interview questions
Recruitment materials including solicitation email/letters, flyers, advertisements and scripts
Other committee approvals (e.g. University of California Irvine)

+-Full Committee Review

Full-Committee research requires an application, Assurance/Signature Page, and submission of all supplemental materials outlined in your research proposal. If all materials are not provided on or before the deadline it will be reviewed at the next scheduled meeting.

Required Submission Materials:
Full Committee Application (Compatible Version)
Assurance and Signature Page
Adherence to Full Committee Deadlines
Informed Consent and Assent (see consent forms below)
Surveys or interview questions
Recruitment materials including solicitation email/letters, flyers, advertisements and scripts
Other committee approvals (e.g. University of California Irvine)

+-Consent Forms

The IRB will occasionally make recommendations or edits to consent forms received for review to assure wording is consistent with the protocol and for compliance purposes. 

In order for the IRB to process and approve your consent form in a timely manner we ask that you attach a version of the consent form in a Word compatible format separate from the application.  Consent forms imbedded within the protocol application or received as a pdf will be returned.

Informed Consent for Social/Behavioral Template Form

Informed Consent for Social/Behavioral Research Guidelines and Instructions

Informed Consent for Anonymous Web-Based Research Template Form

Informed Consent for Biomedical Research Template Form

Informed Consent for Biomedical Research Guidelines and Instructions

Research Participant's Bill of Rights Social/Behavioral - English

Research Participant's Bill of Rights Social/Behavioral - Spanish 

Research Participant's Bill of Rights Biomedical - English

Research Participant's Bill of Rights Biomedical - Spanish

Children's Assent to Participate in Research 

Information Letter Sample for Research Subjects

+-Post-Approval Forms

To submit a modification request for approved research projects refer to the following form.

Request for Project Modification Form  (Compatible Version)


To apply for a continuation of your protocol, the following application must be completed and received by the IRB Administrator a minimum of 45 days prior to the expiration date of your current approved protocol.

All continuing review applications are issued a new IRB number for the protocol and the previous IRB file is retired.  As many protocols undergo revisions and changes over the course of the approval period it is important that the IRB receive a comprehensive summary of the protocol going forward inclusive of any and all changes and revisions approved during the previous approval period.  Even if the research has not changed, a written summary protocol (full description of the research, tests, procedures, recruitment process, etc.) must be included with each continuing application. The application only provides a snapshot of the previous years’ efforts and provides an annual report of the research activity required under federal regulations. To supplement this report, a summary protocol of the research is required for all continuing reviews.   

Project Continuation (Compatible Version)

If your research is complete and you do not wish to continue, submit the closure form below.

Closure Form (Compatible Version)

+-Notice of Complication or Adverse Event

Notice of Complication or Adverse Event Form (for Windows/Microsoft Office 2010 users)

Notice of Complication or Adverse Event Form (for Mac users or older versions of Windows/Microsoft Office)

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