W2 Information

2008 W2s will be sent by U.S Postal Service First Class mail by Monday February 2nd.  Allow at least five to seven business days to receive your W2. 

Recently Moved

If you recently moved and did not notify Payroll or Human Resources of your new address, please notify us promptly.     

In regards to your W2, allow an additional ten  business days for the U.S Postal Service to forward your W2 to your new address.  If after ten to fourteen business days you have not received your W2, notify your Payroll Office to request a replacement, after February 19th.  

If your W2 is undeliverable, the U.S Postal Service will return your W2 to the Payroll Office.   

Request W2 Replacement

For our employee’s protection of their privacy, all W2 replacement requests are required in writing.  Secondly, Payroll Office will only recognize a replacement request made by the employee.  Requests made on behalf of an employee by a spouse, parent, children, extended family, accountant, or friends will be denied.   

If you wish to pick up your Replacement W2 in person, all individuals are required to show identification (picture ID) prior to the release of the W2. 

Payroll will start issuing W2 copes after February 20th.  You may fax or email a request to the Payroll Office.  See our Contact Us webpage for phone numbers and email addresses.   

Data required when requesting your W2 Replacement:

1. Full Legal Name
2. Employee Number (Datatel#) 
3. Last four digits of your Social Security Number
4. Short statement that you are requesting a replacement W2
5. Contact Phone Number
6. Current Address (if you choose to have your W2 mailed) 

Replacement Processing

Please ensure your W2 is in a safe place.  Be proactive, do not wait until April 15 to look for your W2 or request a replacement at the very last minute.  Replacement W2 are processed on a weekly basis, all duplicates will be mailed by Friday of each week.  After receipt of a W2 replacement request, allow two to three business days for Payroll Office to process a replacement.  All requests will be processed on a first come first serve basis.