Academic Policies and Procedures

General Information

Catalog

Students must meet the degree requirements (General Education and major) of the catalog under which they matriculated or may select a later catalog for a year in which they are enrolled. Changing to a later catalog must be officially requested through the Office of the University Registrar. Students have a one‑semester grace period to assess the changes in their new requirements during which they may return to their original catalog. After the grace period, the change in catalog year is irreversible. Statements in the catalog are for informational purposes and should not be considered as the basis of a contract between students and the university. In addition to the degree requirements and limitation of credit, students must adhere to the academic requirements, policies, and procedures in place in the current catalog. Such requirements include but are not limited to course prerequisites, minimum grades for transfer work, probation, and suspension requirements. Information regarding any changes in degree programs, graduation requirements, or academic policies will be made available by the Office of the University Registrar and the appropriate academic departments.

Full– and Part–Time Students

A full‑time undergraduate degree–seeking student is one who carries a minimum of 12 credits per semester. A part‑time undergraduate degree–seeking student is one who carries fewer than 12 credits per semester. During interterm, a student carrying a minimum of 3 credits is considered a full-time student.

Permit–to–Register Students

Permit‑to‑register students are not seeking a degree or credential, but are allowed to take courses during the semester. Undergraduate permit students may take no more than 9 credits per semester and may take no more than 27 credits without being officially admitted. Permit–to–register students may register for courses two weeks prior to the start of the semester in which they intend to take course work. Permit-to-register students wishing to audit courses should refer to the "Course Audit" section for policies and deadlines.

Class Level

Students who have completed fewer than 30 credits are considered freshmen; 30–59.9 credits are sophomores; 60–89.9 credits are juniors; 90+ credits are seniors.

Address Change

Students must notify the university of any change in their addresses or phone numbers. Such changes may be made using WebAdvisor, the student's Chapman e‑mail, or at the Office of the University Registrar.

Attendance Policy

Class attendance policies are determined by each instructor and are included in the course syllabus distributed at the beginning of each term. The university recommends as a minimal policy that students who are absent 20 percent of the course should be failed. Students who do not attend the first class meeting of a course in which they are registered may be administratively dropped, unless they make arrangements with the instructor prior to the first day of class.

Interrupted Enrollment and Readmission

(See "Undergraduate Admission.")

Enrolling in Graduate Courses

Undergraduate students are allowed to enroll in 500‑and 600‑level courses according to the following guidelines:

Accelerated Undergraduate/Graduate Programs

An accelerated program combines both undergraduate and graduate education by allowing the undergraduate student to be conditionally admitted into the graduate program while still completing all undergraduate degree requirements. An accelerated program has a curriculum mapped across both degree programs, and it allows the student to include up to 12 graduate credit units in both the undergraduate and graduate programs. Typically, accelerated programs allow for the successful completion of the undergraduate and graduate degrees via a 4+1 combination of undergraduate and graduate course work.

Chapman students must apply to a graduate program in their junior or senior year. Students will receive conditional admission to the program, pending completion of their bachelor's degree as stipulated in the graduate catalog. (See explanations of conditional admission in the graduate catalog.) If accepted into a graduate program, undergraduate students may take up to 12 credits of approved graduate-level course work once they have completed 90 undergraduate credit units. Students would complete the remaining credit hours of graduate course work beginning in the semester after receiving the undergraduate degree. The application process, prerequisites, GPA, and graduate program requirements are as specified for the graduate program.

Registration and Course Information

Course Load

During regular semesters, students may enroll in a maximum of 18 credits. Enrollment in 18.5 credits or more, including course work concurrently enrolled in at other institutions, requires at least a 3.000 Chapman grade‑point average, and completion of a minimum of 15 credits of graded course work at Chapman. A maximum of 21 credits during a regular semester may be taken, including course work concurrently enrolled at other institutions. Additional tuition is charged for registration in more than 18 credits taken at Chapman. During interterm session, students may take a maximum of 4 credits. Note: Any course work taken at another institution that places a student in an overload status and that is not reported may nullify standard transfer of credit policy. Contact the Office of the University Registrar regarding concurrent course approval processes.

Students admitted provisionally or who are currently on Chapman academic probation may enroll in no more than a total of 14 credits per semester at Chapman and concurrently at other institutions.

Course Numbering System

Beginning in the fall semester 1971, courses are numbered as follows:

001099 Remedial courses and courses not appropriate for college degree credit but designed to meet specific needs of individuals or groups where degree credit is not required. Remedial courses are noncredit courses.

100299 Lower–division courses of freshman and sophomore level; freshman level 100–199 and sophomore level 200–299.

129, 229, 329, 429 These numbers indicate experimental course work offered by a department. Experimental courses are designed to offer additional opportunities to explore areas and subjects of special interest and may be repeated for credit if course content is different. Course titles, prerequisites, and credits may vary. Some courses require student lab fees. Specific course details will be listed in the course schedule.

194, 394 These numbers indicate course work offered through the Chapman Study Abroad program. Courses have been approved for credit but do not equate to any regular Chapman courses.

199, 299, 399 and 499 Individual study courses.

300399 Upper–division courses of junior and senior level that do not yield graduate credit. Sophomores may enroll provided they meet prerequisites and restrictions. Freshmen are admitted with written consent of instructor and chair of department offering the course.

400499 Upper–division courses of junior and senior level that yield graduate credit for graduate students. Freshman students may not enroll.

500-699 Graduate courses for graduate students and seniors meeting specific guidelines.

700-799 Post-master’s and doctoral courses.

Registering for Classes

Currently enrolled students and students returning from an interrupted enrollment are assigned registration times based upon their completed credits as of the last term of attendance at Chapman. Students may register on or after their assigned time via the web or at a later time in person at the Office of the University Registrar. Registration is not complete until all charges are paid or arrangements have been made in the Business Office.

New students and students returning to Chapman outside the interrupted enrollment limitations will be assigned registration times following times assigned to currently enrolled students.

Students admitted to 4+1 integrated (Accelerated Undergraduate/Graduate) programs are allowed to enroll in 500 or 600‑level courses upon approval from the school or department.

Course Changes (Add/Drop, Withdrawal)

Students may add or drop courses during the add/drop period stated in the academic calendar (see "Academic Calendar" section in the catalog) either via WebAdvisor or in person at the Office of the University Registrar, depending upon course requirements or restrictions. Courses dropped during the add/drop period will not appear on the student’s academic transcript. Being placed by an instructor on the course roll does not constitute being officially registered for the course. Students officially register only through WebAdvisor or at the Office of the University Registrar. After the add deadline, students may not attend courses without being officially enrolled in the course.

Students who officially withdraw from a course between the third and the tenth week of a regular term (see "Academic Calendar" for interterm and summer deadlines) will receive a non-punitive notation of "W" on their transcripts, indicating the withdrawal. Students cannot drop a course after the tenth week of a regular semester. (See "Academic Calendar" for interterm and summer deadlines.) It is the student’s responsibility to withdraw officially from a course or all courses. Failure to attend a course does not constitute a withdrawal. Students who stop attending courses without officially withdrawing will receive a grade of "FW" (failure to withdraw), which is calculated as an "F" grade.

Administrative Drop

Students who do not attend the first class meeting of a course in which they are registered may be administratively dropped, unless they make arrangements with the instructor prior to the first day of class or the class is required per university-wide policy (e.g., Math 98 or Math 99). Students should contact the instructor if a possible error has been made regarding an administrative drop.

Grades

Grades and corresponding grade points follow:

 

grade

grade points

excellent

A

4.0

 

A-

3.7

 

B+

3.3

very good

B

3.0

 

B-

2.7

 

C+

2.3

satisfactory

C

2.0

 

C-

1.7

unsatisfactory

D+

1.3

 

D

1.0

minimum passing

D-

0.7

failing

F

0.0

failure to withdraw

FW

0.0

pass

P

 

no pass

NP

 

incomplete

I

 

withdraw

W

 

not reported

NR

 

audit

AU

 

satisfactory progress

SP

 

Students dropping a course in the prescribed manner after the add/drop period and on or before the final day to withdraw from a course (as stated in the "Academic Calendar" section) will receive a non-punitive notation of "W".

The "FW" grade is assigned to students who cease attending part way through the semester but who do not officially withdraw via WebAdvisor or the Office of the University Registrar. "FW" is computed in the grade‑point average as an "F." Students who take a course Pass/No Pass, cease attending part way through the semester, and fail to officially withdraw will receive an "NP" grade.

Pass/No Pass

Undergraduates may take up to 6 semester credits per year on a Pass/No Pass basis, excluding interterm courses and courses offered only on a Pass/No Pass basis. Students should consult with the department chair regarding the choice of "P/NP" grading for courses in the major. Some courses require letter grades only, and other courses allow only Pass/No Pass as the grading option. Such restrictions are noted in the course descriptions.

After initial registration in a course, in order to change the grading basis (e.g., to "P/NP") students must submit a registration form to the Office of the University Registrar by the end of the tenth week for fall and spring semesters. (See Academic Calendar for corresponding dates for interterm and summer semesters.) Changes in grading basis cannot be done via WebAdvisor. Once a course is graded, students cannot request a change in grading option.

A student who satisfactorily completes a "P/NP" course will receive a "P" grade. Credit will be granted. However no grade points are assigned, and it is not computed in the grade‑point average. "P" grades are equivalent to a "C" grade or higher.

A grade of "NP" (no pass) will be assigned when the requirements for credit in the course have not been satisfied at the level of "C" or higher. "NP" grades are given for "C-" and below. No credit is granted, no grade points are assigned, and the "NP" is not computed in the grade‑point average.

Incomplete Grades

The grade of Incomplete may be assigned by an instructor if a student, through circumstances beyond his or her control, has not completed a small portion of a course by the conclusion of the term. The student must request the grade of Incomplete and must propose a date acceptable to the faculty member by which the missing work will be completed. A grade of Incomplete may not be assigned to give a student a chance to do more work to improve a grade. A grade of Incomplete may also be assigned by an instructor if academic integrity is in question at the time grades are due and the instructor requires more time to resolve the issue.

The deadline for removal of an Incomplete is one year from the first day of the term in which the Incomplete was recorded, unless a shorter period of time is specified by the instructor. In certain circumstances where the student must attend the class to fulfill the remaining requirements, and when the course is not offered every semester, at the instructor’s discretion, the deadline for removal of the Incomplete will be one year from the end of the term in which the Incomplete was recorded. The deadline determined by the faculty member must be specified at the time of original submission of the incomplete grade. When issuing an Incomplete grade, instructors may issue the grade the student would have earned by assessing scores on all graded requirements, preceded by an "I" (e.g. "IC-", "ID+"). This grade is determined by including all zero points for all missing assignments in the calculation of the final grade. For final grades other than "I" (see below) students will receive credit for the course at the time the initial grade is entered. The initial grade is calculated in both the term and cumulative GPA, to be updated if and when the subsequent grade is submitted. If the agreed upon remaining course work is not completed in the period allotted, the initial grade issued, without the "I", will become the grade of record.

If the instructor determines that the student would receive an "F" grade based upon the zero point calculation, then an "I" grade is entered as the final grade, with zero credit given and zero points calculated. "I" grades will become "F" or "NP" if the agreed upon course work is not completed in the period allotted.

Courses Repeated for Higher Grades

Most undergraduate–level course numbered 100–499 at Chapman may be repeated to improve the grade. The lower grade remains on the record with a notation that the course has been repeated. Only the higher grade and credit are computed in the grade‑point average, "P" grades will be calculated as described in the "Pass/No Pass" section and will be considered the higher grade only in cases where the original grade was "C–" or below. "NP" grades will never be considered as the higher grade, and the original grade will remain in effect. Credit is given only once for a repeated course, except as noted in the course description. It is recommended that a course be repeated as soon as practical if it is to be taken for a higher grade. In exercising this option, an undergraduate student must repeat the course at Chapman University. Grades earned at Chapman remain counted in the student’s grade‑point average if the course work is repeated at another institution.

Course Audit

No credit is earned from audited classes. A notation of “AU” is assigned to audited classes and is not used in computing the grade‑point average. Course requisites are enforced in the determination of registration eligibility for the course. Audit fees will be assessed. It is strongly recommended that students confer with their advisors prior to officially auditing a course.

No preregistration is allowed for courses taken as audit. Students must use the official registration form and obtain the instructor's signature to register for a course as audit; the deadline for such a transaction is the same as the add/drop deadline for regular courses for all terms. Course requirements such as homework, exams, and papers are not graded by the instructor for students who are auditing a course.

Final Exams

All final exams must be taken during the final exams week and according to the final exams schedule posted online.

Students scheduled for three or more final exams on one day may ask the instructors of the courses with final exams scheduled in the middle of the day to provide an alternative date and time that also occurs during final exams week. These requests should be made two or more weeks before the last day of class. Faculty are strongly encouraged to accommodate these students.

Individually Directed Courses

Reading and Conference Courses

Reading and conference courses are offered only when absolutely necessary and when the course is not scheduled. The courses are not offered to resolve scheduling conflicts with other classes or work, or to complete a schedule.

To enroll in reading and conference courses, students must complete a reading and conference form (available online and from the Office of the University Registrar) and obtain the signatures of the department chair of the course and course instructor. After receiving approval, the student must submit the form to the Office of the University Registrar. A minimum of five hours of instruction for each credit is required for reading and conference courses.

Individual Study and Research

Individual study and research is offered to students to research particular topics that are not provided for by regular curriculum offerings.

To enroll in individual study and research, students must complete the individual study and research form (available from the Office of the University Registrar) and obtain the signatures of the department chair of the course and course instructor. After receiving approval, the student must submit the form to the Office of the University Registrar. Students should spend 40 to 50 hours in instruction and research for each credit of individual study.

Transfer Credit Policies

General Transfer Credit Policy

For additional information, refer to "Graduation Requirements."

GE Block Transfer

Completion of the full CSU GE Breadth certification or University of California Intersegmental General Education Transfer Curriculum (UC IGETC) certification, or an associate of arts degree (with embedded CSU/IGETC requirements) from a California community college, or equivalent GE transfer degree or certification from an out-of-state community college prior to matriculation satisfies the following GE areas:

Remaining areas include two upper-division Inter/Multidisciplinary Cluster courses and Language Study.

Transfer credit is evaluated on a course‑by‑course basis. Based on total transferable credits, students transferring to Chapman with 60+ credits prior to matriculation will satisfy the following GE areas:

Students transferring to Chapman with 30 to 59 credits prior to matriculation will satisfy the following GE areas:

The Freshman Foundations Course (FFC) requirement is waived for students who have successfully completed a full-time term of study in a four-year college or university, or who have transferred in 15 or more credits. Dual credit (AP, IB or college-level course work) completed while in high school is not included; the full-time term or 15 transferable credits must follow the completion of secondary school.

International Transfer Credit

Chapman University accepts academic credit earned at international institutions that are fully accredited by their country's Ministry of Education, but only if the courses meet general transfer credit policies. Evaluation of credit is done at the time of admission based on official transcripts.

Course Equivalencies:

Students requesting credit for specific Chapman course equivalencies must include detailed course descriptions in English with their transcripts.

English Language Courses:

Credit is not awarded for course work in English language instruction abroad.

General Certificate of Education (GCE) A-level credit:

Chapman recognizes the British A-Level curriculum as lower-division degree-applicable credit. Two semesters’ worth of credit is awarded per subject for grades "C" and higher and one semester of credit for AS-Advanced Subsidiary. No credit is granted for any grades below a "C."

Students must provide their original A-level certificates to have their scores evaluated for credit. Provisional certificates or "statement of provisional results" are not accepted to award credit but may be submitted for unofficial evaluation to determine placement or prerequisites if official certificates are not available prior to the start of the first semester at Chapman. Exam descriptions are required for course equivalency designation.

Transfer and Cumulative GPA Calculation

Credit by Examination

Chapman recognizes the need for educational flexibility and opportunity. The university accepts the use of national standardized and recognized testing instruments to measure knowledge acquired outside the classroom. Credit will be given only for exams that meet Chapman standards. Regarding AP, IB, CLEP, and DSST examinations and acceptable minimum scores for approved exams, score requirements, and credit granted, see the Office of the University Registrar website under "Transfer Credit and Articulation."

Advanced Placement (AP)

Credit is awarded for approved AP exams that meet the minimum score requirements. Students must submit an official AP score report to Chapman University for credit consideration.

International Baccalaureate (IB)

Credit is awarded for approved IB exams that meet the minimum score and diploma requirements. Students must submit an official IB score report or diploma transcript to Chapman University for credit consideration.

College–Level Examination Program (CLEP) and DANTES Subject Standardized Test (DSST)

Credit is awarded for approved CLEP or DSST examinations and may apply toward General Education requirements. Students seeking to fulfill major requirements must have preapproval from the department chair. Elective credit only will be awarded for CLEP general exams. Please refer to the "Regulations Governing Credit by Examination" section for additional policies related to earning credit by exam. For information regarding the availability and scheduling of DSST exams, contact the Tutoring, Learning, and Testing (TLT) Center.

Chapman awards credit to students whose score meets the established minimum fpr approved CLEP and DANTES Subject Examinations. For more information, contact the Academic Advising Center. Only elective credit will be awarded for CLEP general exams.

BYU Foreign Language Achievement Testing Service (FLATS)

Brigham Young University's Foreign Language Achievement Testing Service (FLATS) is accepted by Chapman to demonstrate foreign language proficiency. Students wishing to waive out of the Language Study requirement may do so with a passing score at the 201 level of the BYU FLATS. No credit is awarded. Tests are available by correspondence through the Testing Office in the Tutoring, Learning, and Testing (TLT) Center.

Regulations Governing Credit by Examination

Chapman Departmental Examinations

Subject matter examinations developed by academic departments at Chapman to measure achievement in specific areas are available for some courses through the Testing Office in the Tutoring, Learning, and Testing (TLT) Center. Proficiency in subject matter can be used to meet prerequisites or waive specific course requirements. No credit is awarded.

Study Abroad Programs Not Affiliated with Chapman University

Students who decide to study abroad during the semester or summer without enrolling in one of Chapman University’s study-abroad programs should be sure to read the information posted on the Office of the University Registrar’s website regarding transfer of credit. Interested students are required to submit forms and information to the Center for Global Education, to the Office of the University Registrar, to the Dean of Students Office, and to other campus offices according to the terms outlined by the program. Student applicants must provide the name of the intended university program and the location of the study abroad site and must have courses reviewed for transfer before departure. All independent study abroad credits will be considered transfer credit and are subject to transfer policy described in the current catalog. Depending on previously transferred credits, academic program, completed credits, class level, and catalog year, students may not be eligible to earn additional credit in transfer.

International internship credit and independent study credit as part of an independent study abroad program will not be accepted in transfer. Transcripts from overseas institutions and programs must be in English with accompanying credit and grade conversions. If the transcript is in a foreign language, the independent study abroad participant will be responsible for paying a translation-service fee. Students who select programs that are not affiliated with Chapman are subject to a reduction of advising and transfer resources when compared to Chapman supported programs.

Preapproval and Reevaluation of Transfer Credit

Students requesting preapproval or reevaluation of transfer credit should refer to the Office of the University Registrar webpage. Detailed information regarding transfer credit policies and procedures is available under "Transfer Credit and Articulation."

Probation and Dismissal

Academic Probation

Any student whose term or cumulative GPA at Chapman drops below 2.000 will be placed on academic probation. Students on academic probation may enroll in no more than 14 semester credits each term they are on probation. In addition, students on academic probation will be expected to consult with the Academic Advising Center for guidance and assistance regarding methods of improving their academic status. Optimally, such consultation should occur no later than two weeks into the semester in which the student has been placed on probation.

Academic Dismissal

Any student whose term or cumulative GPA at Chapman has not reached at least 2.000 for two consecutive semesters is subject to academic dismissal from the university. Students who wish to appeal an academic dismissal must demonstrate both extraordinary circumstances explaining the unsatisfactory academic performance and a likelihood of success if allowed to continue at Chapman.

Dismissed students who seek to return must demonstrate a substantial likelihood of success if allowed to return. Such likelihood of success may be demonstrated in part by successfully completing at another regionally accredited institution a minimum of 12 letter-graded transferable credits in one term with a term GPA of at least 2.400, with no grade lower than a "C." Verification of this information through an official transcript must accompany the petition for reinstatement. Prior to beginning course work elsewhere, it is recommended that students contact the Academic Advising Center to review the course work they plan on taking outside Chapman University to ensure the courses fulfill the requirements set forth by Chapman. In accordance with the university's graduation requirements not all credits may be accepted in transfer upon a student's return.

Students who have been awarded financial aid or Veterans Administration benefits for the coming semester are advised that academic dismissal carries with it the cancellation of any financial aid or benefits. Students who are reinstated may be reconsidered for financial aid at that time. However, reinstatement does not necessarily mean that financial aid will be available for that semester or any future semester.

Students seeking to return within two years of dismissal must submit their requests to be reinstated to the Student Standards Committee via the Office of the University Registrar; students seeking to return after more than two years from the time of dismissal must reapply for admission via the Office of Admission. All students who return after academic dismissal will be placed in a probation status.

Academic Expulsion

Once a student is expelled by the Student Standards Committee, the only appeal available would be to the Office of the Chancellor.

Graduation Policies

Student Responsibility

It is the responsibility of each graduating student to refer to the program evaluation in Web Advisor to check which requirements have been completed and which requirements still need to be completed. A student may not shift this responsibility to an adviser or to the staff of the Office of the University Registrar.

Application for Degree Conferral

Although a student may have completed all requirements, graduation is not automatic. Every degree candidate is required to file an Application for Degree Conferral with the Office of the University Registrar. If the student should fail to complete requirements by the intended graduation date, the student must immediately request a future graduation date. If a student fails to complete requirements and has not requested the application be moved to a future date, the application shall become void, and the student must refile when anticipating degree completion.

Submission of the application is done online via WebAdvisor. For information and application deadlines, go to www.chapman.edu/students/academic-resources/registrar/index.aspx. All degree requirements, must be completed by the last day of the month in which the degree is to be conferred. Work completed at external institutions must be received on or before the conferral date in order to be considered in meeting degree requirements.

Commencement

Formal university commencement ceremonies are held annually in May. To participate in ceremonies, students must file a participation form with the Office of the Chancellor. To be eligible, at the time of the participation form deadline, students must have filed an Application for Degree Conferral, and the student’s official program evaluation must indicate that the student is on course to complete all degree requirements satisfactorily (including comprehensive examination and thesis/project).

Departmental Honors

Students who achieve outstanding performance in their major are eligible for consideration for departmental honors. Inquire at your department about the particular requirements.

University Honors Program

See the "General Information" sectionof the catalog.

Cheverton Trophy

A gift of the class of 1929, the Cheverton Trophy displays the name of the graduating senior who has earned at Chapman at least 48 credits, has a cumulative GPA of at least 3.700, has made outstanding contributions to student activities, exhibits leadership skills, and best represents the spirit of Chapman. The trophy remains on permanent display at the university.

Recognition of Honors

Published at the end of each semester, the Chancellor's List includes the names of all full–time students who maintain a 3.600 GPA or higher in at least 12 credits of residence course work taken for a letter grade. This excludes continuing education and courses by examination. Assigned Incompletes must have grades recorded within 30 days after the end of the semester to be considered for the Chancellor’s List.

Graduation with Honors

A student with superior academic achievement throughout his or her university career may be graduated with university honors. To be eligible for honors, the student must have a Chapman grade‑point average and cumulative grade‑point average, including all transfer work, at or above the specific honors criterion. A minimum of 54 credits must be Chapman course work, taken for letter grades. Categories of honors are cum laude (3.500 GPA), magna cum laude (3.700 GPA), and summa cum laude (3.900 GPA). Continuing education courses will not be counted for residence credit. For notation of honors at the May commencement ceremony, a student must have all degree requirements completed or pending for May conferral date, including a minimum of 54 letter‑graded Chapman credits.

Release of Transcripts and Diplomas

No transcripts or diplomas are released to any student who has an unpaid balance to Chapman University or to any Chapman sponsored agency or who has not completed the required Financial Aid exit interview.

Diplomas are mailed out approximately three weeks after the date of conferral of the degree. Under no circumstances will a diploma be released prior to the conferral date.

Unless otherwise allowed by Family Educational Rights and Privacy Act (FERPA) regulations, all official transcripts are issued only with written permission of the student. Official transcript requests and information are available at www.chapman.edu/transcript. Unofficial transcripts are available only via WebAdvisor.

Classroom Behavior and Petitions

Faculty Rights and Procedures Concerning Student Classroom Behavior

Faculty members are responsible for ensuring an effective learning environment for all students in their classes, which encourages active student participation, including the right to raise questions and challenge information. Hence, faculty members also have the responsibility and authority to maintain appropriate student behavior. Classes are defined as including laboratories, internships, field placements, or any settings that can be designated as a learning environment, such as travel studies and field trips.

Consequently, if a student is considered to be threatening or disruptive in the classroom, behaves in a way that interferes with the learning of other students, or refuses to fulfill the academic requirements of the course, the faculty member has the right to have the student who demonstrates such behavior removed from the class, either by administrative withdrawal or by making arrangements for the student to complete the requirements in absentia.

The faculty member should immediately report the matter to the appropriate dean and department chair. The faculty member may also request the assistance of the Dean of Students to provide advice or to mediate the dispute.

A student who wishes to appeal the decision of the faculty member, must submit the appeal in writing to the relevant academic dean within five working days of the decision. The dean will then conduct an investigation and respond to the student with a written decision within five working days. If, during the appeal, the dean determines that the faculty member is possibly at fault, the dean may address the situation directly with the faculty member or may refer the matter to the Chancellor for disposition. If the student is dissatisfied with this outcome, he or she may submit a written appeal to the Chancellor, whose decision in these matters is final and binding. During this period of appeal, the student may not return to class. Even if the student's appeal is successful, the student may not return to the class unless the faculty member has specifically agreed to this. If the Chancellor upholds the earlier decision, the student may still be subject to the student conduct system for further conduct review at the discretion of the Dean of Students.

Academic Petitions

Chapman University is sensitive to the educational advantages of a flexible curriculum but is also conscious of a responsibility to ensure equity for all students. Permission to deviate from published regulations is neither automatic nor done as a formality; each request is considered on its own merits and in light of the petitioner's complete academic record. Internal guidelines have been established to help committee members with their deliberations on individual cases. These guidelines are not intended in any way to discourage or encourage someone to seek exception to university regulations, nor should it be inferred that these guidelines mean automatic approval of a petition request.

The Undergraduate Academic Council is responsible for creating academic policies and procedures within the university. A student's petition to deviate from general university policies is submitted to the Office of the University Registrar via an Undergraduate General Petition Form. These forms may be secured online at www.chapman.edu/students/academic-resources/registrar/student-services/forms.aspx or at the Office of the University Registrar. Initial petition review is by the Student Standards Petitions sub‑Committee. Petitions requiring further review are sent to the appropriate review authority, as follows:

Student Standards Committee:

Undergraduate Academic Council:

General Education Committee:

The decisions on petitions/requests made by the above units are recorded in the student's record. Please note that a fee may be assessed for certain petition types.

Appeals Process

Students may appeal a decision of the Undergraduate Academic Council, General Education Committee, or Student Standards Committee by providing documented evidence demonstrating one or both of the following grounds for appeal:

Students who wish to appeal a decision of the Undergraduate Academic Council, General Education Committee, or Student Standards Committee must submit a written appeal to the Assistant Chancellor in the Office of the Chancellor within ten working days of the date they are notified of the decision of the presiding council or committee. The written appeal must include the following:

The appeal and accompanying documents submitted to the Office of the Chancellor will be kept in the Office of the Chancellor and will not be returned to the student.

Students submitting appeals to the Office of the Chancellor may request to meet with the Assistant Chancellor to discuss their appeals. This meeting should normally occur within five working days of submission of the materials described above. The Assistant Chancellor will consult with the presiding Council or Committee in reviewing the appeal.

Students will be notified of the decision of the Office of the Chancellor in writing. The decision of the Office of the Chancellor on the student academic appeals is final, and there is no additional process of appeal.

Challenging a Grade

Professors, as experts in their fields, have the final authority in assigning student grades except for cases involving clear evidence of capricious grading or failure to follow the professional standards of the discipline.

Faculty members may change final grades after submission to the Office of the University Registrar only for clerical error. Furthermore, additional work may not be assigned to enable the student to receive a higher grade.

However, a student who believes he or she has received a grade based on capricious or unprofessional grading may appeal personally to the instructor for an explanation of the grade and for possible reconsideration. As a professional scholar and educator, the instructor should be able to explain the grading criteria, how the criteria meet the standards of the discipline, and how the individual student's grade derives from these criteria.

If after consulting with the instructor, the grade dispute is not resolved or if the student has made a good faith effort to contact the instructor and has received no response, the student may appeal directly to the department chair of the academic unit in which the course was offered (or the associate dean if there is no department chair). All grade appeals must be filed in writing within 30 days from the date that the grade was assigned. The department chair may deny the student petition, confer directly with the instructor of record in the course to resolve the dispute, form a faculty committee to review the grade, or refer the petition to the dean's office of the school or college of the department. If the grade dispute is decided at the departmental level, the student may further appeal the decision directly to the dean's office. The dean's office will make the final college-level decision on the petition.

After the dean's office notifies the student of its decision, the student has two weeks to request a review by the Student Standards Committee. Such a request can be made only with compelling new evidence that was not previously available or if there is substantive evidence that the petition process was not followed in accordance with the grade challenge policy. The Student Standards Committee will render a final decision.

Changes in grades can occur only through the petition process initiated by individual students.

Academic Integrity Policy

Chapman University is a community of scholars that emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will be subject to sanction by the instructor and referral to the University's Academic Integrity Committee, which may impose additional sanctions including expulsion. Please see the full description of Chapman University's Policy on Academic Integrity at www.chapman.edu/academics/academic-integrity.

Academic Integrity Violations

Academic dishonesty can take a number of forms including but not limited to the following:

Cheating: Using or attempting to use unauthorized assistance, information, or study aids in any academic exercise.

Fabrication: The falsification or invention of any information or citation in an academic exercise.

Facilitating Academic Dishonesty: Knowingly helping or attempting to help another to violate any provision of this policy.

Plagiarism: Representing the words, research findings, or ideas of another person as your own in any academic exercise. [At their discretion, faculty may submit student work to plagiarism-detection software, such as www.turnitin.com for review.]

Misrepresentation of Academic Records: Misrepresenting, tampering with, or attempting to tamper with any University academic document, either before or after coming to Chapman University.

Academic Integrity in Research

Chapman University students are expected to adhere to standards of ethics and integrity in research and scholarship. Misconduct in research includes fabrication, falsification, plagiarism, or other practices that deviate significantly from those that are commonly accepted within the scholarly, creative, and scientific community for proposing, conducting, or reviewing research, or in reporting research results. Key examples of such misconduct are listed below:

Plagiarism:

Falsification of Data:

Dishonesty in Presentation and Publication:

Violation of Regulations:

Unethical Research Practices:

Legal Violations:

Academic Integrity Sanctions

The usual order of recommended sanctions is as follows:

Possible Sanctions

The sanction given to a student is entirely up to the instructor or administrator, based on the severity of the violation. The following are only examples of possible sanctions that can be given out:

Additional Information on Sanctions

Important Guidelines for Students

Contesting a Violation Report and/or Sanction to the Academic Integrity Committee

If the student accepts responsibility for the charge and the imposed sanction, the matter is immediately resolved. If the allegation or founded violation represents a second violation of the Academic Integrity Policy, the Academic Integrity Committee will review the case regardless of whether the student decides to contest the violation report or sanction.

Any student who has received an Academic Integrity Committee sanction letter is encouraged to schedule a meeting with the Vice Chancellor for Student Affairs and Dean of Students or designee to discuss the situation prior to contesting the case.

If the student disagrees with the violation report or the sanction of the instructor or administrator, the student can contest the violation report or sanction to the Academic Integrity Committee by e-mailing aic@chapman.edu, addressed to the Academic Integrity Committee chair.

A student who decides to contest the violation report or sanction must prepare a written document that includes evidence in support of the argument and that is thoughtful, well reasoned, and substantive.

The Academic Integrity Committee Chair will notify the student via Chapman e-mail regarding whether a hearing will be held at least 5 Chapman University business days in advance of the scheduled hearing date if a hearing is to be held.

If the Academic Integrity Committee hears the student’s case, the following individuals will participate:

Should the student fail to appear before the Academic Integrity Committee, the Academic Integrity Committee shall have full authority to proceed in the student’s absence. Any student who misses the scheduled hearing with the Academic Integrity Committee forfeits the right to appeal the Academic Integrity Committee’s decision to the Office of the Chancellor. If, for any reason, the student needs to reschedule the meeting with the Academic Integrity Committee, the committee must receive a 24-hour notice.

At the start of the hearing, the student is invited to present his or her case. The student has the right to present relevant supporting evidence. The student should be brief, concise, and organized in presenting the case.

After the student has presented the case and all questions have been addressed, the student will be excused, and the Academic Integrity Committee will deliberate. Deliberation may result in the following:

After the Academic Integrity Committee makes its decision, the chair will notify the student in writing and via Chapman e-mail. Decisions of the Academic Integrity Committee are based on the standard of proof whether it is more likely than not that the student violated the Academic Integrity Policy of Chapman University.

Appeal of Academic Integrity Committee Decision to the Chancellor

If unsatisfied with the outcome of the Academic Integrity Committee hearing to contest the violation report or sanction, the student may appeal the decision of the Academic Integrity Committee to the Chancellor by e-mailing aic@chapman.edu within 5 Chapman University business days of receiving the Academic Integrity Committee decision letter. This period is known as "the appeal period." In exceptional circumstances, a student may file a request to the Chancellor for an extension of the appeal period by e-mailing aic@chapman.edu. Requests for extensions must be made within the appeal period.

Appeals are not granted automatically. They must be thoughtful, well reasoned, and substantive, and they must demonstrate that at least one of the following criteria exists:

The Office of the Chancellor has the final authority on all Academic Integrity Policy violation cases.

Military and Veteran Student Services

Chapman University provides assistance to active military, veterans and their dependents who may be eligible for various educational benefits. Information for applying and using these benefits may be obtained by contacting the VA Certifying Officer located in the Bhathal Student Services Building, Office of the University Registrar. Military/VA students must complete the VA Student Responsibility form before registering for their first term and submit it online to va@chapman.edu. Students must also submit the VA Certification Request form prior to each term they are attending in order to be certified to receive VA benefits. Additional information regarding VA benefits can be viewed from the Chapman University Military website or from www.va.gov.