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Students must meet the degree requirements (general education and major/ minor) of the catalog under which they matriculated or may select a later catalog for a year in which they are enrolled. "Changing to a later catalog must be requested in writing through the Registrar's Office and is irreversible." Statements in the catalog are for informational purposes and should not be considered as the basis of a contract between students and the university. Information regarding any changes in degree programs, graduation requirements, or academic policies will be made available by the Registrar's Office and the appropriate academic departments. Interrupted Enrollment An interrupted enrollment of two semesters (four terms for Academic
Centers) requires students to apply for re-admission and to re-enroll
under subsequent catalogs. An interrupted enrollment of one semester
does not require re-admission. Students at Chapman are classified according to the number of academic credits they carry (full or part time) and the number of credits they have completed (class level). Amatriculated student is officially admitted to the university and is in the first enrollment at the school. Full-and Part-time Students A full-time student is one who carries a minimum of 12 credits per semester. Apart-time student is one who carries 11 credits or less per semester. Apart-time student may be matriculated, officially admitted and taking up to 11 credits per semester; or a non-matriculated student, who may take up to 9 credits per semester, for a maxi-mum total of 27 credits without being officially admitted. Class Level All undergraduates are classified either as lower-division or upper-division students. Freshmen and sophomores are lower-division students; juniors and seniors are upper-division students. Students who have completed 29. 9 credits or less are considered freshmen; 30 to 59. 9 credits, sophomores; 60 to 89. 9 credits, juniors; and 90 credits and above, seniors. Permit to Register Students Students taking courses, but who are not admitted, are considered permit to register students. They may complete 9 credits per semester up to a maximum of 27 credits prior to admission to a baccalaureate degree program. Graduate students see Graduate Catalog. Transfer Students Chapman welcomes students who transfer from other regionally accredited colleges and universities. Students are given full credit for baccalaureate courses (excluding professional, technical, vocational, work experience, co-op, or terminal courses) they have successfully completed. (See Limitation of Credit.) A maximum of 70 semester credits of community college credit will be applied toward the bachelor's degree. No limit is placed on the number of transferrable credits from a regionally accredited four-year college or university. A student, however, must meet all the general credit, grade, and residence requirements as stated in the Undergraduate Degree Requirements section. Qualified transfer students may waive certain requirements. Course Load Students on the Orange campus must enroll in at least 12 credits to be considered full time, and may enroll in up to 18 credits with the approval of their academic advisors. Enrollment in 18.5 credits or more in a regular semester requires at least a 3.0 (B) Chapman grade point average, a minimum of 15 credits of graded course work at Chapman, and approval of academic advisor. A maximum of 21 credits may be taken. Additional tuition is charged for more than 18 credits. Branch campus undergraduate students normally take 3-6 credits per term, but may take a maximum of one credit for each week of the term (e. g., nine credits for a nine-week term). Branch campus students who want to take more credits must be admitted and have at least a 3.0 (B) Chapman grade point average with a minimum of 15 credits of graded course work at Chapman. Students admitted provisionally or on probation may enroll in
no more than 14 credits in their first semester at Chapman (7 credits/
term at branch campuses) and during subsequent semesters on probation.
Students are assigned registration appointments by the registrar's office to register for class. Registration is not complete until all charges are paid or arrangements for payment have been made in the business office. A fee is charged for late registration. (See page 11.) Course Changes (Add/ Drop) To change registration (dropping and/ or adding, changing sections or grading basis), students must complete a change of grading system or add/ drop form. Changes in grading basis (e. g., to P/ NP) must be made by completing a change of grading system form by the end of the tenth week of classes. There is no charge for changing registration during the add period. A $20 fee is charged for each change of program form submitted beginning the third week of classes. All changes must be made through the Registrar's Office. Orange campus students who officially withdraw from a course between
the third and the tenth week of the term will receive a 'W' on their
transcripts indicating the withdrawal. Students cannot drop a course
beyond the tenth Branch campus students who officially withdraw from a course between the third and the seventh week of the term will receive a 'W' on their transcripts indicating the withdrawal. Students cannot drop a course beyond the seventh week of the term. It is the student's responsibility to officially withdraw from a course. Failure to attend a course does not constitute a withdrawal. Students who stop attending courses without notifying the Registrar's Office may receive the grades of "F," "NP" (no pass), or "FW" (failure to with-draw). Administrative Drop Students who do not attend a class (in which they are registered) during the first week of classes, may be administratively dropped, unless they make arrangements with the instructor prior to the first day of class. Withdrawal/ Termination Procedures Students who drop all their courses and discontinue their studies during the semester must officially withdraw from the university by completing a Financial Adjustment/ Change of Status form and Exit Interview form through the dean of students office. Only well-documented requests for tuition refund based upon extenuating circumstances beyond the control of the student (e. g., medical/ psychological, death in the family, or other family crisis, etc.) and with the support of the relevant faculty member( s) will be approved. Requests which do not meet these criteria or which are denied will automatically be referred for petition to the Standards Committee. Additionally, students must notify the Business Office, Registrar's Office, Financial Aid Office, and Student Housing Office (if applicable) of any changes in their student status. Address Change Students must notify the Registrar's Office, the Business Office and the Student Employment Office of any change in their address. Attendance Policy Class attendance policies are determined by each instructor and shall be included on the course assignment sheets distributed at the beginning of each term. Leave of Absence If, for acceptable reasons, students find it necessary to interrupt progress toward their degrees, a leave of absence may be granted. A leave allows students to retain the right to elect requirements in effect at time of the leave or to adopt those in effect at the time of re-entrance. Astudent must have a Chapman GPA of 2. 0 or higher and must petition for a leave of absence with the Registrar's Office. The petition must be approved by their department chair and state clearly and completely the reasons for and the duration of the leave. Leaves may be granted for a maximum of two years and can be approved
only once during a student's matriculation at Chapman. Retroactive
leaves will not be approved. Failure to return after the specified
time will be considered a withdrawal from the school. Re-enrollment
then requires full application for readmission to include satisfying
current academic entrance requirements. The number of credits allowed toward any baccalaureate degree may be limited by the following: 1. A maximum of 32 credits may be earned in passing courses by examination. 2. The maximum number of credits acceptable from two-year colleges is 70. 3. A total of not more than 15 credits may be accepted of baccalaureate level correspondence, extension, or continuing education courses. Of these 15 credits, no more than 6 credits may apply toward General Education credit and no more than 6 credits may apply toward the major. General Education courses must be approved by the registrar's office, and major courses must be approved by the department chair. 4. A maximum of four credits in physical activity courses and 12 credits in applied dramatic art and music ensembles will be counted toward the baccalaureate degree. Movement and exercise science majors, dance majors, and members of athletic teams may take up to 12 credits in physical education activity courses toward their baccalaureate degrees. 5. A maximum of 12 credits of cooperative education and internship, combined, may count toward the baccalaureate degree. 6. Telecommunication Assisted Program of Education (TAPE) courses may not be taken for degree credit by Orange campus students unless the student is within 15 credits of degree completion and the required course is not offered on the Orange campus. A maximum of 9 TAPE credits may be used by any student toward a degree at Chapman except by petition to the Student Standards Committee providing verification of the need to complete more than the maximum. 7. Credits from institutions of collegiate level which are not regionally accredited are not accepted in transfer. 8. No more than 27 credits taken at Chapman in non-matriculated status may be applied toward a bachelor's degree. Students who have not been admitted by the time they have completed 27 credits in a non-matriculated status will not be allowed to register for additional courses. (See Classification.) 9. No more than 46 credits may be accepted for U. S. military course work. The 46 credits include 6 credits for U. S. military service. No more than 6 of the 46 credits may be accepted at the upper-division level. All military credit accepted applies only as general elective credit. 10. No more than 32 credits will be awarded for dual credit (college work taken while concurrently enrolled in high school), and Freshman Course will be required unless a student takes an additional 15 credits between the date of high school graduation and college matriculation. High school students may only receive up to 32 credits for any combination of: dual credit, Advanced Placement and International Baccalaureate credit (AP or IB credit will only be awarded upon receipt of college transcripts, and AP or IB score reports).
An incomplete (I) is given to students who have yet to complete all the work for a course. They must complete work during the period prescribed by academic regulations. (See page 30.) After the second week of instruction a student who has withdrawn from a course in the prescribed manner will receive a "W." When no record of grade has been received, an "NR" will be recorded. A student who satisfactorily completes a P/ NP course will receive a "P." No grade points are assigned, and it is not computed in the grade point average. It is equivalent to a "C" or higher. A grade of no pass (NP) will be given when the requirements for credit in the course have not been satisfied at the level of a "C" or higher. It is not computed in the grade point average. (See Pass/ No Pass section.) The NA grade may be assigned at the instructor's discretion to students who never attend a class but who do not officially withdraw from the course. The NA grade does not affect the student's academic and financial responsibility to officially withdraw. It is not computed in the grade point average. The NA grade must be submitted to the Registrar by the end of the third week of instruction. The FW grade is assigned at the instructor's discretion to students who cease attending part way through the semester but who do not officially withdraw. It is computed in the grade point average as an "F." Petitions for grade changes will be honored for only one year following the completion of the course. Pass/ No Pass Certain courses in art, communications, education, English, mathematics, movement/ exercise science, and psychology are graded on a pass/ no pass basis only. They are noted in the course description. Internship and cooperative education courses are graded on a pass/ no pass basis, except by advanced arrangement with the Career Development Center. Undergraduates may take up to 6 semester credits per year on a pass/ no pass basis (excluding Interterm courses and courses which are offered only on a pass/ no pass basis). Consult with the department chair regarding the choice of pass/ no pass grading for courses in the major. Students taking a course for pass/ no pass credit must submit a change of grading system form by the deadline listed in the schedule of classes. Courses Repeated for Higher Grades Any undergraduate-level course numbered 100 - 499 at Chapman may be repeated to improve the grade. The lower grade remains on the record with a notation that the course has been repeated. Only the higher grade and credit are computed in the cumulative grade point average. Credit is given only once for a repeated course, except as noted in the course description. It is recommended that a course be repeated as soon as practical if it is to be taken for a higher grade. In exercising this option, an undergraduate student must repeat the course at Chapman University and should submit a Request for Course Repeat form after completing the course. In the absence of student requests, courses successfully repeated are routinely credited by the Registrar's Office during the degree check and degree posting process. Incompletes The grade of Incomplete may be assigned by an instructor if a student, through circumstances beyond his or her control, has not completed a small portion of a course by the conclusion of the term. The student must request in writing the grade of Incomplete and must propose a date acceptable to the faculty member by which the missing work will be completed. A grade of Incomplete may not be assigned in order to give a student a chance to do more work to improve a grade. The deadline for removal of an Incomplete is one year from the
first day of the term in which the Incomplete was recorded, unless
a shorter period of time is specified by the instructor. The deadline
determined by the faculty member must be specified on the incomplete
form which is submitted to the Registrar's Office. A copy must also
Individually Directed Courses Reading and Conference Courses Reading and conference courses are offered only when absolutely
necessary to matriculated senior or graduate students with an overall
grade point average of at least 2.75. The courses may be taken only
for the purpose of meeting graduation or credential requirements
by students who could not meet the requirements because of To enroll in reading and conference courses, students must obtain an application form from the Registrar's Office and the signatures of their advisor or Academic Center director, department chair, and the instructor. After receiving approval, the student must submit a copy of the form to the Registrar's Office. A minimum of five hours of instruction for each credit is required for reading and conference courses. Individual Study and Research Individual study and research is offered to upper-division and graduate students with overall grade point averages of at least 3. 0 (B), to research particular topics that are not provided for by regular curriculum offerings (with the exception of Interterm). To enroll in individual study and research, a student must obtain an approval form from the Registrar's Office and obtain the signatures of approval from their advisor or Academic Center director, department chair, and the instructor. After receiving approval, the student must submit the form to the Registrar's Office. Students should spend 40 to 50 hours in instruction and research for each credit of individual study. Credit by Examination Chapman recognizes the need for educational flexibility and opportunity.
The university acknowledges the validity Advanced Placement Examination Three, four, or six credits will be awarded for scores of 3, 4, or 5 on the Advanced Placement Examination in specific subject areas. International Baccalaureate Chapman University recognizes the IB as a strong college preparatory program and awards credit on a case-by-case basis. Six credits will be awarded for scores of four or higher in each of the six basic subjects. College-Level Examination Program (CLEP) Chapman grants credit to students who submit appropriate scores on approved CLEP General and Subject Examinations. CLEP General Examinations Credit for the General Examinations will apply only to Preparatory Skills, Basic Subjects, and General Education Breadth requirements for humanities, natural science, and social science and cannot exceed the number of credits needed to complete the requirement. Elective credit will not be given for the General Examinations. The following course credit will be awarded for appropriate scores on the General Examinations of the CLEP. Check with Chapman's Testing Office for more information.
Subject Examinations Chapman awards credit to students who score at or above the fiftieth percentile on approved CLEP and DANTES Subject Examinations. For more information contact Chapman's Testing Office in the Center for Academic Success. Chapman Departmental Examinations Subject matter examinations developed by academic departments at Chapman to measure achievement in specific areas not covered by CLEP/ DANTES are available for some courses through the Testing Office in the Center for Academic Success. Regulations Governing Credit by Examination 1. When credit through examination is awarded, a grade of pass (P) is recorded. It is not included when computing the grade point average. 2. After matriculation students may take each exam only once. If they do not receive a passing score, they will be required to complete the necessary course work. 3. Students must be currently enrolled and matriculated at Chapman
to take institutional challenge 4. Students are encouraged to consult with the Registrar's Office concerning the degree applicability of the test prior to registering for it. 5. Credit by examination will not be awarded when equivalent course work has been attempted. 6. Credit will not be granted for specific examinations for a course or subject area in which the student has received instruction in a college or university or in a foreign language which is native to the student. 7. A maximum of 32 credits may be earned in passing courses by examination. 8. Credit by examination cannot be awarded for lower-division introductory courses after students have completed more advanced courses in the same area. 9. All testing, including Chapman department examinations, is coordinated and administered by the Testing Office in the Center for Academic Success. Challenging a Grade Except for cases involving clear evidence of capricious or unfair
grading, or failure to follow the professional standards of the
discipline, professors, as experts in their fields, have the final
authority in assigning student A student who believes he or she has received a grade based on unfair or arbitrary grading policy may appeal personally to the instructor for an explanation of the grade and for possible reconsideration. As a professional scholar and educator, the instructor should be able to explain grading criteria, how the criteria meet standards of the discipline, and how the individual student's grade derives from these criteria. A student who remains dissatisfied with the assigned grade may
submit a written request for review to the Student If the ad hoc grade review committee finds clear evidence
that grades in a course were assigned contrary to professional standards
in the discipline, then all grades in the course are called into
question. In such cases, the ad hoc grade review committee
will request that the instructor be removed as instructor of record
by the Provost and will undertake review of all grades in the course.
The grades assigned by the committee will be recorded in the Academic Integrity Policy Chapman University is a community of scholars which emphasizes the mutual responsibility of all members to seek knowledge honestly and in good faith. Students are responsible for doing their own work, and academic dishonesty of any kind will not be tolerated anywhere in the university. In order to safeguard the conditions under which scholarship is performed, measured, and evaluated, the following will serve to define academic dishonesty, to identify procedures for hearing cases involving academic integrity violations, and to give suggested guidelines for sanctions according to the offense. I. Academic Integrity Violations Academic dishonesty can take a number of forms. It includes, but is not limited to, cheating on a test or examination, claiming the work of another as your own, plagiarizing any paper, research project, or assignment, or falsely submitting material to fulfill course requirements. Cheating includes unauthorized copying from the work of another student, with or without that student's consent, using notes or other unauthorized material during a test period, and giving or receiving assistance from another when it is expected the student will perform his or her own work. Falsifying data to show either the process or the product of scholarly examination to be different from what actually occurred is also considered dishonest. This includes falsely reporting attendance or participation in any field-work experience. Students may not submit work done in one course to satisfy the requirements of another course, unless both instructors agree beforehand to accept such work. Forged or altered documents may not be presented. This includes transcripts, add/ drop forms, or any academic form which has been falsified or on which a professor's signature, or anyone else's signature, has been forged or altered. Failure to report any previous academic work at another college or university is also considered a violation of academic integrity. II. Procedures for Hearing and Investigation In cases involving academic integrity violations, the appropriate action is initiated by the course instructor. If the instructor believes a student has violated the university standards, the following action should be taken. A. The instructor must contact the student( s) to discuss the possible violation. If the transgression occurs during class, as in a test or examination, the instructor should deal with the situation at that time. Otherwise, the student(s) will meet with the instructor for the purpose of settling the issue of guilt or innocence. If the student( s) admits guilt, or if the instructor and student( s) involved agree a violation took place, then an appropriate sanction may be set at that time. A report of this action will be filed with the dean of students and the office of academic affairs. B. If the student( s) does not admit guilt, if an agreement upon sanction cannot be reached, or if any party does not agree with the resolution of the specific issue of academic integrity, then the matter will be taken up by the chairperson of the academic unit in which the alleged offense took place. In this case, the chair will meet with the involved faculty member and the student( s) in an effort to resolve the matter, and initiate whatever action is deemed appropriate. In the case of Academic Center students, the site director will act in this role. C. If there is dissatisfaction with the results of a meeting with the chair of the academic unit, any of the parties may request a hearing through the office of the dean of students. In this instance, the dean of students will take whatever action is deemed necessary to answer questions and determine the truth of each particular case. The dean of students may take whatever action is deemed appropriate in each case. D. If either the student( s) or instructor feels the situation was incorrectly resolved, both have the right to petition the Student Standards Committee for a hearing. In this case, the petition will be heard by the full committee, which may examine records and evidence or call witnesses as needed to determine the truth of the case. The Standards Committee will then take whatever action is deemed appropriate in each case. E. If a student( s) feels there are extenuating circumstances,
or that all relevant evidence was not considered, the student has
the right to appeal the decision of the Student Standards Committee.
In this case, the Standards Committee will examine the new evidence
or extenuating circumstances and render a new decision based on
its reconsideration. The student( s) also has the right of appearing
in person before the Standards Committee, if such F. Finally, if any party still feels extenuating circumstances or new information was not adequately considered by the Student Standards Committee, or that the sanctions imposed are unfair, the matter may be brought on appeal to the provost for final disposition. At this juncture, the provost will then take whatever action is deemed appropriate. In all cases of alleged violations of academic integrity it is vital to maintain confidentiality. None of the parties involved should discuss the issue outside the above procedures. Dismissal for a violation of academic integrity will be noted on the transcript. Probation/ Dismissal The following represent the standards for continuation at Chapman University for students who are in academic jeopardy and who may be subject to dismissal. Decisions based on this policy may be appealed to the Student Standards Committee for review. Academic probation and dismissal will be noted on the transcript. A student whose grade point average for a semester is below 2. 0 (C) will be placed on academic probation. The student has two semesters (three terms at Academic Centers) to achieve a cumulative GPA of 2. 0 (C) to return to good standing. Failure to achieve a GPA of 2. 0 (C) after two semesters will result in dismissal. Students admitted on probation, likewise, will have two semesters to achieve a GPA of 2. 0 (C), or will face dismissal. Students on academic probation may enroll in no more than 14 credits. Students dismissed for academic deficiency may petition the Standards Committee for re-admission by submitting a petition with official transcripts showing completion of 12 credits of transferrable course work with a GPA of 2.4 or higher taken at a regionally accredited institution subsequent to dismissal. No grade may be lower than a "C." Dismissed students who miss no more than two semesters or four academic center terms must have the approval of the Student Standards Sub-Committee to return. If approval is granted, they may return without being readmitted and remain under their current catalog. Students who miss more than two semesters or four academic center terms must obtain both the approval of the Sub-Committee and complete the readmission process before returning. They will be re-evaluated under the current catalog year's requirements. Departmental Honors Students who achieve an outstanding performance in their major are eligible for consideration for departmental honors. Inquire at your department about the particular requirements. University Honors Program (See page 3.) The Gray Key The Gray Key is awarded at commencement to graduating seniors who have been in residence at Chapman for at least two years (with at least 54 graded credits taken on a letter graded basis) and who have maintained at least a 3. 5 GPA for all work taken at Chapman and for all work leading to the baccalaureate degree (transfer and residence credit). Cheverton Trophy A gift of the class of 1929, the Cheverton Trophy carries the name
of the graduating senior who has matriculated Recognition of Honors The Dean's List Published at the end of each semester, the dean's list includes the names of all full-time students who maintain a 3. 6 GPA or higher in at least 12 credits of residence course work taken for a letter grade. Academic Center students must maintain a 3. 6 or higher in 24 credits of residence course work taken for a letter grade during the preceding academic year (term V through III or IV). Excludes continuing education and courses by examination. Graduation with Honors A student with superior academic achievement throughout his or her university career may be graduated with university honors. To be eligible for honors, the student must have a superior GPA for all Chapman and transfer work leading to graduation and have completed at least 54 credits of that work in residence at Chapman. These 54 credits must be taken for a letter grade. Categories of honors are: cum laude (3.5 GPA); magna cum laude (3.7 GPA); and summa cum laude (3.9 GPA). Continuing education courses (numbers in the 800s or 900s) will not be counted for residence credit. Release of Transcripts and Diplomas No diplomas or copies of transcripts will be released to any student with an unpaid balance to Chapman or a Chapman-sponsored agency. Presently enrolled students may request unofficial copies of transcripts at any time; they may make unlimited requests but can request no more than one transcript at a time. All unofficial transcripts must be picked up at the Registrar's Office (none are mailed) with the exception of students at branch campuses, who will receive a faxed copy sent to the appropriate school official at the branch campus. The Registrar's Office normally issues official transcripts within one week of the request, pending clearance by university offices. Processing fees are as follows: Regular Processing $5 each for the first five transcripts in a single order; $3 for each transcript therafter (6+) in a single order. Rush fee: $10 Fax fee: $5 domestic; $10 international Express Mail: Amount billed Transcripts from other institutions that have been presented for admission or evaluation become a part of the student's educational record and are not returned or copied for distribution. Maintenance and Confidentiality of Student Records The California Administrative Code Section 18804( a) requires colleges and universities to maintain student records, except the student permanent record, for a period of only five years after the final enrollment. Chapman maintains the student permanent record indefinitely for transcript availability. Chapman's policy regarding confidentiality is in keeping with The Family Educational Rights and Privacy Act of 1974. (See page 24.) Graduation At approximately 75 credits the Registrar's Office checks the student's
record for remaining requirements and Although a student may have completed all requirements, graduation is not automatic. Students who intend to graduate must file an Intent to Graduate with the Registrar's Office and pay the $40 graduation fee. The deadline to file for those completing undergraduate studies at the Orange campus in May is September 30. The deadline for those completing studies in August and the following January is April 30. Chapman confers degrees four times during the academic year: November 30, January 31, May 31, and August 31. Formal commencement ceremonies, however, are held only at the end of the spring semester. To participate in the ceremonies, students must complete all degree requirements and financial obligations. Students receiving degrees at mid-year or at the end of the summer will belong to the succeeding class and are entitled to participate in the following May commencement ceremony. Veterans and Service Personnel In accordance with Veterans Administration Regulation 14253 revised
DVB Circular 20-75-84 dtd. Aug. 14, 1975 (VA Regulations and Circular)
Chapman adheres to the Guidelines for Institutions Enrolling Veterans
and 1. Chapman maintains a written record of previous education and
training. b) The records clearly indicate that appropriate credit has been granted with training periods proportionately shortened and VA so notified. 2. Chapman maintains adequate records to show progress of each
veteran. b) Records include final grades in each subject for each term or semester. c) Accumulative permanent records are maintained to reflect grades in all subjects undertaken. d) Students are not permitted to enroll repeatedly in courses, not attend, and withdraw without penalty. A veteran student may repeat a course in which a passing grade has been achieved only when a higher grade is required by the major. e) The school records reflect the point in time when educational benefits should be discontinued for unsatisfactory progress, unsatisfactory conduct, and withdrawals. f) The policy includes the grade point average (2. 0 on a 4. 0 scale) required for graduation. g) A minimum grade point average (2. 0 on a 4. 0 scale) must be
maintained to achieve credit for a given proportion of the course
load. Academic probation and means for dismissal are clearly delineated.
VA interpretation of academic probation requires that a veteran
student be placed on probation at the beginning of the term immediately
following that in which the veteran student fails to maintain the
minimum grade point average. A h) No veteran student will be considered to have made satisfactory
progress when the student fails, receives no credit, or withdraws
from all subjects undertaken when enrolled in two or more subjects,
except when there are 3. Chapman enforces a policy relative to standards of conduct
and progress. b) Records show re-enrollment in subjects from which there was a withdrawal or course in which no credit was given. c) Chapman maintains adequate attendance records for veterans enrolled in resident courses not leading to a standard college degree. |
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